Establishing secure connection…Loading editor…Preparing document…

Legal Anti-Bribery Declaration

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL ANTI-BRIBERY DECLARATION

This Legal Anti-Bribery Declaration ("Declaration") is made effective as of by and between Company Name: with principal place of business at , and Counterparty Name: with principal place of business at .

RECITALS

WHEREAS, each party conducts business that may involve interactions with Government Officials, commercial counterparties and third-party intermediaries in multiple jurisdictions; and

WHEREAS, the parties each desire to ensure strict compliance with applicable anti-bribery and anti-corruption laws and to mutually establish controls, reporting procedures, and remedies in the event of non-compliance.

WHEREAS, the parties acknowledge that offering, promising, giving, requesting, agreeing to receive, or accepting an undue advantage to influence an official act or to obtain or retain business is prohibited.

NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows:

1. DEFINITIONS

For purposes of this Declaration: (a) "Bribe" means any offer, promise, payment, gift, or transfer of anything of value, whether direct or indirect, made to improperly influence an act or decision or to secure an improper advantage; (b) "Government Official" means any officer or employee of a national, regional or local government, any department, agency or instrumentality thereof, any public international organization, and any person acting in an official capacity for or on behalf of such entities; (c) "Third Party" means any agent, consultant, distributor, joint venture partner, or other intermediary acting on behalf of a party.

2. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that: (a) it maintains corporate policies reasonably designed to prevent bribery and corruption and to ensure compliance with applicable anti-bribery laws; (b) it has conducted due diligence on its material Third Parties to the extent necessary to ensure compliance; and (c) to its knowledge, no director, officer, employee, or agent has engaged in Bribery in connection with the transactions contemplated by this Declaration.

3. ANTI-BRIBERY OBLIGATIONS

Each party shall: (a) not, directly or indirectly, offer, pay, promise, authorize or give any Bribe to any person, including Government Officials, or accept any Bribe; (b) prohibit facilitation payments; (c) ensure that any payment to Third Parties is lawful, supported by adequate documentation describing the goods or services provided, and made pursuant to a written agreement that includes anti-bribery covenants; and (d) immediately cease any act that would reasonably be expected to constitute a violation of this Declaration.

4. THIRD-PARTY INTERMEDIARIES

Prior to engaging any Third Party to act on behalf of a party in connection with activities under this Declaration, the engaging party shall: (a) conduct risk-based due diligence; (b) require the Third Party to certify compliance with anti-bribery laws and the principles of this Declaration in a written agreement; and (c) provide the counterparty with a written summary of material third-party engagements upon request.

5. BOOKS, RECORDS AND AUDIT RIGHTS

Each party shall maintain accurate books, records and supporting documentation reflecting all transactions and payments made in connection with activities covered by this Declaration. Upon reasonable notice, the other party shall have the right to audit such books and records during normal business hours to verify compliance, provided that audits shall be conducted in a manner that does not unreasonably interfere with the audited party's business operations.

6. REPORTING AND INVESTIGATION

Each party shall promptly report to the other party any credible allegation, investigation, or finding of Bribery or corruption involving the reporting party or its Third Parties in connection with the subject matter of this Declaration. The reporting party shall cooperate in good faith with any investigation and shall take interim measures to mitigate risk where appropriate.

7. TRAINING AND CONTINUOUS IMPROVEMENT

Each party shall provide periodic anti-bribery training to employees and relevant Third Parties and shall maintain and periodically review internal controls reasonably designed to prevent, detect and respond to bribery and corruption risks.

8. BREACH, REMEDIES AND TERMINATION

A material breach of this Declaration by a party shall constitute a material breach of any underlying commercial agreement between the parties. Upon a material breach, the non-breaching party may (a) require prompt remedial action, (b) suspend performance, (c) terminate agreements for cause, and (d) seek injunctive relief and monetary damages. The remedies provided are cumulative and in addition to any remedies available at law or equity.

9. INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party from and against any loss, damage, liability, fine, penalty, or expense (including reasonable attorneys' fees) arising out of or relating to a breach of this Declaration, including any claim by a third party or authority resulting from such breach.

10. CONFIDENTIALITY

All information disclosed in connection with investigations or audits under this Declaration shall be treated as confidential and used solely for the purposes of compliance, enforcement and remediation, except as required by law or governmental inquiry.

11. NOTICES

All notices required or permitted under this Declaration shall be in writing and delivered to the parties at their addresses set forth below or to such other address as a party designates by notice.

12. AMENDMENTS, WAIVER AND COUNTERPARTS

This Declaration may be amended only by a written instrument executed by authorized representatives of both parties. No waiver of any provision shall be effective unless in writing signed by the party granting the waiver. This Declaration may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

13. GOVERNING LAW

This Declaration shall be governed by and construed in accordance with the laws of , without regard to its conflict of law principles.

14. ENTIRE AGREEMENT; SEVERABILITY

This Declaration constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written representations, understandings or agreements. If any provision of this Declaration is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

CERTIFICATION

The undersigned authorized representatives certify that they have read this Declaration, that the statements made herein are true and accurate to the best of their knowledge, and that they are authorized to bind their respective parties to the commitments contained herein.

Party One:

By:

Date:

Party Two:

By:

Date:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What a Legal Anti-Bribery Declaration Is and When It Applies

A Legal Anti-Bribery Declaration is a formal written statement used by companies, vendors, and contracting parties to confirm compliance with anti-bribery laws and internal policies. It typically affirms that the signer has not offered, promised, or paid bribes to public officials or private parties in connection with a contract, and discloses known conflicts or investigations. Organizations use the declaration during vendor onboarding, contract award, renewals, or regulatory reporting to document due diligence and provide a contractual basis for remedies if misconduct is discovered.

Why this Declaration Matters for Legal Compliance

The Legal Anti-Bribery Declaration provides clear evidence of intent and representations by a party, supports corporate compliance programs, and helps satisfy due diligence expectations under statutes such as the U.S. Foreign Corrupt Practices Act and related internal controls. Electronic execution is enforceable under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA (1999) where adopted; confirm state-specific rules when transactions are intrastate.

Why this Declaration Matters for Legal Compliance

Typical Users and Where This Form Fits

This declaration is commonly completed by vendors, contractors, and internal compliance or legal teams as part of procurement and contract workflows.

  • Procurement and sourcing teams vet suppliers and require signed declarations before contract award.
  • In-house legal and compliance departments collect declarations to maintain audit-ready due diligence records.
  • Third-party vendors, subcontractors, and consultants sign to certify compliance with anti-bribery policies.

Signed declarations create a traceable record that supports contract enforcement, auditing, and regulatory response planning.

Core Components to Include in a Professional Declaration

A complete Legal Anti-Bribery Declaration combines clear statements of compliance, defined scope, disclosures, and signer certification to ensure it is actionable and auditable.

Declaration Statement

A concise affirmation that the signer and their organization have not engaged in bribery or corrupt practices in connection with the contract or procurement process.

Parties

Full legal names and roles for the declarant and the contracting organization so the representation is tied to an identifiable legal entity.

Scope

Clear description of applicable contracts, time periods, jurisdictions, and whether affiliates and subcontractors are covered by the representation.

Required Disclosures

Space for listing investigations, law enforcement inquiries, or prior violations that could affect award or compliance determinations.

Remedies

Contractual consequences for misrepresentation such as termination rights, indemnities, or suspension of payments.

Signature Block

Signer name, title, date, and a certification that the signer is authorized to bind the organization; include notary or witness lines if required.

Essential Data Fields to Capture

Declarant Name: Full legal name
Organization: Registered business name
Signer Role: Title or authority
Effective Date: MM/DD/YYYY
Covered Contract: Contract reference
Signature Date: MM/DD/YYYY

Step-by-Step: Completing the Declaration

Follow these sequential steps to prepare, verify, and execute a legally effective Anti-Bribery Declaration.

  • 01
    Prepare details: Gather contract reference, party names, and disclosure facts.
  • 02
    Complete fields: Enter names, effective date, and the exact statement of compliance.
  • 03
    Review and certify: Legal or compliance reviews disclosures before signing.
  • 04
    Sign and record: Execute signature, then store in contract repository with audit trail.

Configuring an Online Declaration Workflow

Set up fields and routing so the declaration is completed, reviewed, and recorded with minimal friction.

Field Configuration
Signature Field Required; capture timestamp and IP address
Authorized Signer Check Pre-fill signer role; block if missing
Disclosure Attachment Allow file upload for supporting documents
Review Route Sequential routing: legal → compliance → procurement

Where to Send and How the Declaration Is Routed

Typical submission paths ensure the declaration is visible to the teams that need it for approval and recordkeeping.

  • Contract Repository: Store final signed declaration with the contract file
  • Vendor Portal: Upload for supplier access and audit history
  • Compliance Ledger: Record key metadata for monitoring and reporting
  • Internal Legal Team: Deliver executed copy to legal for risk review

Digital Signing and File Format Considerations

Use platforms that create audit trails, support PDF/DOCX formats, and meet industry compliance needs for evidence and retention.

  • File Formats: PDF and DOCX preserve layout and are widely accepted
  • Authentication: SMS, email, or advanced ID verification for signer attribution
  • Integrations: Connect to contract repositories and CRMs for automatic storage

Verify the chosen platform supports export of a certificate of completion and long-term retention formats for audit readiness.

Timing, Deadlines, and Processing Expectations

Anticipate internal review cycles and any external timing requirements tied to procurement or regulatory submissions.

Pre-Award Submission:

Submit before contract award or purchase order issuance

Renewal Timing:

Reconfirm declarations on contract renewal or annually

Regulatory Response:

Provide copies within agency-requested timeframes

Recordkeeping Start:

Retention begins on signature date

Audit Availability:

Make executed records accessible for internal and external audits

Common Mistakes to Avoid

  • Using informal or altered language that weakens the legal representation and creates ambiguity in enforcement.
  • Failing to identify the legal entity precisely, leading to disputes over which organization made the representation.
  • Omitting disclosure of pending investigations or adverse findings that later become material to contract performance.
  • Relying on unsigned or image-only signatures without an audit trail that demonstrates signer intent and attribution.

Consequences of Inaccurate or Omitted Declarations

Contract Termination: Immediate termination rights
Financial Penalties: Civil fines and disgorgement
Criminal Liability: Potential prosecution under anti-bribery laws
Debarment: Loss of government contracting eligibility
Indemnity Claims: Obligations to indemnify the counterparty
Reputational Harm: Contracting and financing impacts

Typical eSignature Pricing and Feature Snapshot

Compare entry-level pricing and essential features for common eSignature providers used to execute Legal Anti-Bribery Declarations; signNow is listed first per platform comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Declaration

Answers to common questions about legal effect, notarization, signatures, and how to handle disclosures when completing an Anti-Bribery Declaration.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.