Identifying Information
Reference the RFP/contract ID, project name, and procurement entity so the statement clearly ties to the exact procurement action.
An Anti-Collusion Statement reduces legal and reputational risk by documenting the bidder’s representation that no prohibited coordination occurred. It helps contracting authorities meet audit expectations and provides clear evidence for internal controls, vendor due diligence, and regulatory review under state or federal procurement rules.
Organizations and individuals involved in competitive procurement, contracting, or grant-funded projects usually complete an anti-collusion statement when submitting proposals or bids.
The statement is also retained by procurement officers, compliance teams, and legal counsel as part of the procurement record and audit trail.
Typically an officer, partner, or other person with authority to bind the company. The signatory certifies corporate knowledge of bidding practices and accepts legal responsibility for the representations made in the statement.
For sole proprietors or individual contractors, the individual signs personally and may be held directly accountable under procurement rules and anti‑trust laws if the representation proves false.
A county RFP required vendor certifications of non‑collusion and conflicts of interest.
A nonprofit submitting a federally funded project included a signed anti‑collusion statement.
Reference the RFP/contract ID, project name, and procurement entity so the statement clearly ties to the exact procurement action.
A direct statement that the signer did not engage in price-fixing, bid rigging, market allocation, or other collusive practices related to the submission.
Disclosure language requiring the signer to identify any potential conflicts of interest affecting impartial competition or award decisions.
A clause that the information provided is true and complete to the best of the signer’s knowledge and that false statements may have legal consequences.
A sentence confirming the signer has the authority to make the representation on behalf of the organization and bind it contractually.
A note that the executed statement will be retained with procurement records for audit and regulatory compliance purposes.
Provide the executed statement with the initial bid or proposal submission.
Procurement may request clarifications or re‑execution before award.
Retain statements for audit review after award for the period required by policy.
Respond within the timeframe set by procurement (typically days to weeks).
Retention periods begin on award or project completion, depending on policy.
Draft and include project identifiers and required clauses.
Authorized representative reviews language and confirms facts.
Signer executes and the statement is submitted with bid.
Procurement archives the executed statement with the proposal file.
| Field | Configuration |
|---|---|
| Template Locking | Lock clause text to prevent signer edits |
| Required Fields | Make signer name, title, date, and signature mandatory |
| Authentication | Use email + SMS or stronger ID verification |
| Audit Trail | Capture timestamps, IP, and signer actions |
Use a platform that preserves an audit trail, supports required authentication strength, and stores executed records securely.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |