Customer Identity
Full legal name, date of birth, government ID type and number, and issuing jurisdiction. This section should enable identity verification against authoritative documents.
A standardized Legal Anti-Money Laundering Form reduces onboarding errors, creates a repeatable compliance record, and supports monitoring and reporting obligations required by federal and state AML frameworks.
The form is used by compliance teams, onboarding staff, legal counsel, and designated business units that handle regulated transactions.
Completed forms are retained by compliance and records teams and are frequently reviewed during audits and examinations.
The Compliance Officer reviews completed AML forms for completeness, runs required screenings, documents exceptions, and keeps the audit trail for regulatory inspection. They certify internal reviews and escalate any suspicious activity for SAR consideration.
Onboarding Agents collect identity documents, confirm beneficial owners, and obtain customer attestations. They ensure fields are accurate and properly authenticated to reduce rework and regulatory exposure during examinations.
Full legal name, date of birth, government ID type and number, and issuing jurisdiction. This section should enable identity verification against authoritative documents.
List individuals or entities owning or controlling the customer above regulatory thresholds and include ownership percentages and documentation to support each claim.
Collect taxpayer identification (SSN, EIN, TIN) where required for due diligence and to support downstream tax or reporting obligations.
Describe the origin of funds, expected transaction volumes, and normal activity to support transaction monitoring and detect anomalies.
Document screening results for sanctions lists, politically exposed persons (PEPs), and adverse media; include dates, tool used, and outcome.
Customer and preparer attestations confirming accuracy, plus signature and date fields with signer role and authentication details recorded.
| Field | Configuration |
|---|---|
| Authentication | Email + SMS code or stronger KBA for high-risk customers |
| Conditional Logic | Show beneficial ownership fields when ownership threshold exceeded |
| Storage Location | Encrypted records repository with access controls |
| Retention Rule | Apply retention tags consistent with regulatory timelines |
Choose tools that support secure file formats, integrations with screening services, and durable audit logs.
Ensure the platform preserves a time-stamped audit trail, stores signed records in encrypted form, and supports export for regulators or audits.
Complete identity and ownership checks during onboarding prior to high-risk activity.
Run sanctions and PEP screens at onboarding and periodically thereafter.
File required reports without unnecessary delay in accordance with FinCEN guidance.
Retention begins on the date the record is created or the transaction occurs.
Ensure signed copies and audit logs are retrievable for regulator requests.
A regional bank standardized its AML form to capture beneficial ownership and source-of-funds details during account opening.
A title company added structured source-of-funds fields to closing packs to meet enhanced due diligence.