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Legal AOI Contract

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LEGAL AOI CONTRACT

This Agreement on Intent (the Agreement) is entered into as of by and between Party A: , an entity of type Individual Corporation LLC, organized under the laws of ; and Party B: , an entity of type Individual Corporation LLC, organized under the laws of .

RECITALS

WHEREAS, Party A and Party B desire to negotiate and document the terms of a potential transaction described as (the Transaction); and

WHEREAS, the parties seek to set forth certain binding and non-binding provisions governing confidentiality, exclusivity, and the conduct of due diligence prior to execution of a definitive agreement; and

WHEREAS, the parties intend by this Agreement to record their mutual understanding of the principal terms and to allocate risk pending negotiation and execution of a Definitive Agreement.

NOW, THEREFORE, in consideration of the mutual covenants set forth below and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all information disclosed by a party or its representatives to the other party in any form that is designated as confidential or that, under the circumstances surrounding disclosure, ought reasonably to be treated as confidential, including financial statements, business plans, technical data, customer lists and pricing, but excluding information that (a) is or becomes publicly known other than by breach of this Agreement, (b) was known to the receiving party prior to disclosure as demonstrated by written records, or (c) is rightfully received from a third party without restriction.

1.2 "Definitive Agreement" means any final, binding agreement executed by the parties that sets forth the terms of the Transaction.

2. PURPOSE

The parties will negotiate in good faith toward a Definitive Agreement regarding the Transaction, the principal business terms of which are set forth as follows: Proposed consideration or structure:

3. EXCLUSIVITY

3.1 For a period of days from the Effective Date (the Exclusive Period), neither party shall, directly or indirectly, solicit, initiate, encourage or entertain offers or proposals from, engage in negotiations with, or enter into any agreement with any third party regarding a transaction substantially similar to the Transaction.

3.2 Breach of this Section by either party shall entitle the non-breaching party to injunctive relief and to recover any damages proven in law or equity.

4. CONFIDENTIALITY

4.1 Each receiving party shall (a) hold Confidential Information in strict confidence, (b) use Confidential Information solely for the purpose of evaluating and negotiating the Transaction, and (c) restrict disclosure to those employees, agents and advisors with a need to know who are bound to maintain confidentiality at least as restrictive as this Agreement.

4.2 The receiving party may disclose Confidential Information to the extent required by law or regulation provided that, to the extent permitted, the receiving party gives the disclosing party prompt written notice and cooperates to seek confidential treatment.

5. DUE DILIGENCE

5.1 Each party agrees to provide in a timely manner such documents, information and access to management and facilities as the other party reasonably requests for the purpose of due diligence. All information provided in the course of due diligence shall be Confidential Information.

5.2 The parties shall use commercially reasonable efforts to complete due diligence within days.

6. BINDING AND NON-BINDING PROVISIONS

6.1 Except for Sections 3 (Exclusivity), 4 (Confidentiality), 8 (Expenses), 11 (Governing Law), 12 (Notices), and this Section 6, the parties acknowledge and agree that this Agreement is intended only to evidence the parties' mutual intent and is not intended to create, and shall not be construed to create, any binding obligation to consummate the Transaction.

6.2 The binding provisions identified in Section 6.1 shall survive termination of this Agreement.

7. NO SOLICITATION; COOPERATION

7.1 During the Exclusive Period, each party shall not solicit, induce or encourage any of the other party’s employees, contractors or customers to terminate or modify their relationship with the other party.

7.2 Each party agrees to cooperate in good faith to obtain any third-party consents, governmental approvals or waivers necessary to perform its obligations and to consummate the Transaction, if agreed.

8. EXPENSES

Except as otherwise provided in a Definitive Agreement, each party shall bear its own costs and expenses incurred in connection with the negotiation and preparation of this Agreement and any due diligence or documentation related to the Transaction.

9. REPRESENTATIONS AND WARRANTIES

9.1 Each party represents and warrants that (a) it has full power and authority to enter into this Agreement, (b) this Agreement has been duly authorized by all necessary action, and (c) the execution and delivery of this Agreement and the performance of its terms do not and will not violate any material agreement, law or court order applicable to such party.

10. TERM AND TERMINATION

10.1 This Agreement shall commence on the Effective Date and shall terminate automatically upon the earlier of (a) execution of a Definitive Agreement by the parties, (b) mutual written agreement of the parties, or (c) expiration of the Exclusive Period unless extended in writing.

10.2 Termination of this Agreement shall not relieve a party of liability for a breach occurring prior to such termination, nor affect the survival of the binding provisions identified in Section 6.1.

11. GOVERNING LAW; DISPUTE RESOLUTION

11.1 This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

11.2 Any dispute arising out of or relating to this Agreement shall be resolved in the state or federal courts located in the county of the governing law state selected above, and each party hereby submits to the exclusive jurisdiction of such courts.

12. NOTICES

Notices to Party A

Notices to Party B

13. AMENDMENTS; WAIVER; SEVERABILITY; ENTIRE AGREEMENT

13.1 No amendment to this Agreement shall be effective unless made in writing and signed by both parties.

13.2 No waiver of any breach or default shall be effective unless in writing and signed by the party granting the waiver. A waiver of any breach shall not constitute a waiver of any subsequent breach.

13.3 If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired.

13.4 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and negotiations.

14. COUNTERPARTS; FURTHER ASSURANCES

14.1 This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Delivery of an executed counterpart by electronic transmission shall be effective as an original signature.

14.2 Each party agrees to execute and deliver such further instruments and take such further actions as may be reasonably requested to effectuate the purposes of this Agreement.

15. MISCELLANEOUS

15.1 Assignment. Neither party may assign or transfer any of its rights or obligations under this Agreement without the prior written consent of the other party, except to an affiliate or in connection with a merger, sale of substantially all assets or change of control, provided that the assignee agrees in writing to be bound by this Agreement.

15.2 Remedies. The parties agree that breach of certain provisions of this Agreement, including Sections 3 and 4, may cause irreparable harm for which monetary damages may be inadequate and that the non-breaching party shall be entitled to seek injunctive relief in addition to any other remedies at law or in equity.

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What the Legal AOI Contract is and when it is used

A Legal AOI Contract refers to the Articles of Incorporation (AOI), the statutory document that creates a corporation under state law and establishes fundamental corporate attributes. The AOI typically records the corporate name, registered agent and office, corporate purpose, authorized share structure, incorporator information, and any special provisions required by the filing state. Once accepted by the Secretary of State the AOI creates a separate legal entity and enables the corporation to obtain an EIN, open bank accounts, and enter into contracts under its corporate name.

Why a clear AOI Contract matters for your organization

A complete, accurate AOI secures limited liability, clarifies ownership and capital structure, and creates a public record relied on by banks, regulators, and counterparties. Proper drafting reduces rejection risk at the Secretary of State and avoids future disputes about authority, shares, and corporate purpose.

Why a clear AOI Contract matters for your organization

Who typically prepares and signs a Legal AOI Contract

Different roles prepare or execute an AOI depending on business size and available counsel.

  • Founders and entrepreneurs completing initial formation documents and providing incorporator details.
  • Corporate attorneys or formation services preparing legally compliant provisions and state-specific clauses.
  • Company officers or authorized representatives signing to accept incorporation duties and initial governance.

The AOI often involves multiple parties: the incorporator submitting the filing, the registered agent accepting service, and initial directors or officers taking post-filing actions.

Primary signer profiles

Founder/CEO

A founder or chief officer usually provides the entity name, address, and incorporator signature; they must ensure shareholder and capitalization details are accurate to prevent later ownership disputes.

Corporate Attorney

An attorney or formation specialist drafts state-specific language, confirms statutory compliance, and advises on governance clauses and necessary follow-up filings such as initial resolutions or bylaws adoption.

Essential elements to include in a professional AOI Contract

A well-drafted AOI balances statutory requirements and practical corporate governance. Include items that states commonly require and clauses that clarify internal authority and share allocations.

Corporate Name

Exact legal name including entity designator (Corporation, Inc., or Corp.) and any reserved words; mismatches can result in rejection by the Secretary of State.

Registered Agent

Name and physical street address of the registered agent for service of process; P.O. boxes are usually insufficient for the registered office address.

Purpose Clause

A brief statement of corporate purpose; many states accept a general business purpose phrase but regulated activities may require specific language.

Authorized Shares

Total number and classes of shares authorized, par value if any, and distribution of voting/non-voting rights to avoid later capital structure disputes.

Incorporator Details

Name, address, and signature of the incorporator(s); the incorporator files the AOI and may adopt initial organizational resolutions thereafter.

Optional Provisions

Special clauses (preemptive rights, shareholder restrictions, duration, indemnification) that affect governance and investor expectations; consider counsel review.

Step-by-step: completing and filing the AOI

Follow a consistent sequence to draft, sign, and file the AOI to reduce processing delays and ensure post-filing readiness.

  • 01
    Draft the AOI: Enter required statutory fields and any optional governance clauses.
  • 02
    Confirm signatories: Ensure incorporator and any required officers sign and date the document.
  • 03
    File with SOS: Submit the AOI and pay the filing fee to the Secretary of State or filing office.
  • 04
    Post-filing steps: Obtain certified copy, apply for EIN, adopt bylaws, and open bank accounts.

Configuring an online completion workflow for your AOI

Set consistent field validation and signer order when preparing an online AOI to avoid missing or incorrect entries.

Field Configuration
Entity Name Field Required text field with character limit
Registered Agent Field Required address field with street validation
Authorized Shares Field Numeric field with minimum value validation
Signature Field Signer-assigned, required with date

Routing and submission flow for an AOI filing

A clear routing order ensures only authorized people sign and that the filing is submitted to the correct state office.

  • Prepare Document: Draft AOI and attach exhibits or fee payment authorization.
  • Signers Complete: Incorporator and authorized officer sign in the prescribed order.
  • File with State: Submit to Secretary of State electronically or by mail with payment.
  • Obtain Proof: Receive filing confirmation and certified copy when available.

Digital filing and file format considerations

Confirm your e-filing platform accepts the file types and signer authentication the filing state requires before submission.

  • Accepted Formats: PDF and DOCX are commonly accepted for online preparation.
  • Signer Authentication: Use email, SMS, or stronger authentication as required by your workflow.
  • Integrations: Connectors include Salesforce, NetSuite, Google Workspace, and cloud storage providers.

Maintain an unalterable signed PDF and a separate audit trail showing signer attribution, timestamps, and any authentication events.

Security and compliance features to protect AOI data

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Comprehensive timestamps and IP logging
BAA Available: HIPAA BAA offered where needed
Regulatory Compliance: ESIGN, UETA, 21 CFR Part 11 supported
Certifications: SOC 2 Type II and ISO 27001
Accessibility: WCAG 2.0 Level AA compliance

Common preparation errors to avoid

  • Using an unapproved entity suffix or name variant that causes Secretary of State rejection and delays.
  • Entering an incorrect registered agent address or P.O. box only, which may invalidate service of process.
  • Failing to specify authorized share classes and par values, creating investor confusion and capitalization disputes.
  • Missing or undated signatures from the incorporator or authorized officer, leading to filing rejection or invalidation.

Risks and potential consequences of errors in the AOI

Filing Rejection: Delayed legal existence
Personal Liability: Loss of limited liability if formation defective
State Fines: Late fees or penalties may apply
Tax Complications: Incorrect entity details complicate IRS filings
Investor Disputes: Ambiguous share terms risk litigation
Operational Delays: Banking and contracts postponed

Real-world examples of online incorporation workflows

Teams and small businesses often rely on digital signing and submission to complete AOIs faster and with an auditable record.

Martin Properties

Tim Martin processed formation documents entirely online to meet closing timelines

  • Signed and filed remotely in one business day
  • The result was compliant formation, immediate ability to open accounts, and auditable proof of each signature and filing step.

Fertility Centers of Illinois

John Butler used an integrated digital workflow for multiple formation and governance documents

  • Centralized signatures reduced manual routing
  • The organization retained secure copies, simplified board resolutions adoption, and kept consistent public filings across jurisdictions.

Typical deadlines and timing expectations for AOI processing

Filing timelines vary by state and method; plan for filing, processing, and immediate post-filing actions.

Drafting and Review:

Allow several days for counseling and internal approval

Filing Submission:

Electronic filings often process within 1–10 business days depending on state

Effective Date:

Can be immediate or delayed if state allows a later effective date

Obtain EIN:

Apply with IRS after state acceptance; obtain a tax ID for banking

Annual Filings:

Prepare for state annual report and franchise tax deadlines after formation

Key milestones in the AOI lifecycle

Track milestones from document preparation through post-filing governance to maintain compliance and operational readiness.

01

Draft AOI

Complete required fields and optional governance clauses before circulation.

02

Signatures Obtained

Collect dated signatures from incorporator and any authorized officers.

03

File with Secretary of State

Submit the AOI with correct fee and method (online or paper).

04

Post-Filing Actions

Adopt bylaws, appoint directors, obtain EIN, and open corporate accounts.

Comparing signNow and common eSignature vendors for AOI workflows

Pricing and feature models differ; signNow appears first for direct feature and price comparison across common vendor plans.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about the Legal AOI Contract

Answers to common questions about e-signing, filing, signatures, corrections, and post-filing steps for AOIs.


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