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Legal Appraisal Invocation

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LEGAL APPRAISAL INVOCATION

This Legal Appraisal Invocation (the "Invocation") is entered into as of Date: by and between Claimant Name: (hereinafter "Claimant") and Respondent Name: (hereinafter "Respondent"). Reference / Contract / Policy No.:

RECITALS

WHEREAS, Claimant and Respondent are parties to the contract or policy identified above that contains an appraisal clause permitting either party to invoke appraisal to determine the amount of loss, value, or other valuation dispute arising under the agreement;

WHEREAS, a dispute has arisen concerning the valuation of the following subject matter: ; the location or legal description of the subject is: ;

WHEREAS, the parties desire to invoke the appraisal procedure provided in their agreement in order to obtain an independent determination of the amount in dispute and to resolve valuation differences in accordance with the terms set forth below;

NOW, THEREFORE

In consideration of the mutual covenants and agreements contained herein and intending to be legally bound, the parties agree as follows.

1. DEFINITIONS

Capitalized terms used in this Invocation shall have the meanings ascribed in the underlying agreement unless otherwise defined herein. "Appraisal" means the independent valuation procedure invoked under the appraisal clause to determine the amount of loss, value, cost or other disputed monetary determination.

2. INVOCATION OF APPRAISAL

Claimant hereby invokes appraisal pursuant to the appraisal clause of the referenced agreement and demands that the parties proceed to appraisal in accordance with the procedure and time frames set forth in this Invocation. Notice of invocation shall be deemed given as of Date: .

3. APPOINTMENT OF APPRAISERS

Each party shall appoint an appraiser who is competent, licensed if applicable, and independent of the appointing party and its counsel. Claimant's appraiser: ; Respondent's appraiser: . Each party shall notify the other of its appraiser's identity and contact information within days of the date of this Invocation.

4. UMPIRE

If the appraisers fail to agree on the amount in dispute, they shall select an umpire in a timely manner. If they cannot agree on an umpire within days after their appointment, the parties shall request that an umpire be appointed by a neutral appointing authority as specified in the underlying agreement. Proposed umpire (optional): .

5. SCOPE OF APPRAISAL

The appraisal shall be limited to the valuation issues expressly identified by the parties and described as follows:

The appraisers and umpire shall determine the amount of loss, value, or other monetary determination and shall set forth their determinations in a written award with supporting computations and explanation of methodologies used.

6. PROCEDURE AND EXCHANGE

Within days of appointment, each appraiser shall prepare and deliver to the other appraiser and to the parties a written statement of the amount determined and a summary of the evidence relied upon. The appraisers shall meet, confer and attempt to agree on an award. If they cannot agree, they shall submit their respective determinations in writing to the umpire for final determination.

7. FEES, COSTS AND DEPOSITS

Each party shall bear the fees and expenses of its appointed appraiser. The fees and expenses of the umpire, if any, shall be divided equally between the parties unless otherwise agreed. If required, an initial deposit for appraiser/umpire fees shall be paid as follows: Amount: . Allocation of remaining costs:

8. CONFIDENTIALITY

All documents, reports, statements, and awards prepared in connection with the appraisal shall be treated as confidential and shall not be disclosed except to the parties, their counsel, appraisers, the umpire, and as required by law or as necessary to enforce or set aside the award. The receiving party shall not use appraisal materials for any collateral purpose without the prior written consent of the producing party.

9. LIMITATION ON JUDICIAL REVIEW

The parties agree that the written appraisal award, once delivered, shall be final and binding on the parties except for fraud, manifest error, misconduct, or as otherwise limited by applicable law. Any legal action to enforce, challenge, or set aside the award shall be brought in accordance with the Governing Law and venue provisions set forth below.

10. NOTICES

All notices required or permitted under this Invocation shall be in writing and delivered to the addresses set forth below by certified mail, courier, personal delivery, or email with confirmation of receipt. Notices shall be effective upon receipt.

11. GOVERNING LAW

This Invocation and any dispute arising out of or related to this Invocation shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

12. ENTIRE AGREEMENT

This Invocation constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes any prior oral or written understandings regarding appraisal other than the appraisal clause in the underlying agreement which is incorporated herein by reference.

13. SEVERABILITY

If any provision of this Invocation is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect to the maximum extent permitted by law.

14. AMENDMENTS; WAIVER

This Invocation may be amended only by a written instrument signed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party granting the waiver; a waiver of any breach shall not constitute a waiver of any other or subsequent breach.

15. COUNTERPARTS; ELECTRONIC SIGNATURES

This Invocation may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted electronically or by facsimile shall be binding and have the same effect as original signatures.

16. AUTHORITY

Each individual signing below represents and warrants that they have full authority to execute this Invocation on behalf of the party for which they sign and to bind that party to the terms set forth herein.

Claimant:

By:

Date:

Respondent:

By:

Date:

Enter text✕

What a Legal Appraisal Invocation Is

Legal Appraisal Invocation is a formal, written notice used to trigger an appraisal clause or valuation process under a contract, insurance policy, tax assessment protest, or dispute resolution clause. It identifies the property or asset in question, states the invoking party's position, requests selection of an appraiser or umpire per the agreement, and sets procedural parameters such as deadlines and method of delivery. The document can be delivered on paper or electronically; when e-signed and retained in accordance with ESIGN and UETA requirements it generally has the same legal effect as a paper notice.

Why a Clear Invocation Matters

Use a Legal Appraisal Invocation to preserve contractual rights, establish formal valuation procedures, and create a documented record for dispute resolution or regulatory review. A clear invocation reduces ambiguity about timing, appraiser selection, and evidentiary chain of custody.

Why a Clear Invocation Matters

Common parties and stakeholders

Typical users include contract parties, insurers handling claims, property owners disputing assessments, attorneys, and municipal agencies overseeing valuations.

  • Homeowners disputing property-tax assessments or insurance claim valuations who need formal appraisal outcomes.
  • Commercial landlords and buyers seeking contractually required valuation under purchase or lease agreements.
  • Attorneys and title agents preparing evidence for settlement negotiations or administrative hearings.

Service providers such as appraisers, mediators, and court clerks also interact with invocations during valuation workflows.

Core elements to include in the invocation

Core sections define the asset, triggering clause, appraisal panel selection, timelines, fees, and dispute escalation mechanics in a Legal Appraisal Invocation.

Identification

Precisely describe the property or asset by address, legal description, parcel number, and any identifying contract reference to avoid ambiguity in subsequent appraisal or enforcement proceedings.

Trigger Clause

Quote the exact contractual clause that authorizes appraisal, including clause number and cross-references, and state the factual basis for invoking the provision under the agreement.

Appraiser Selection

Specify how the appraiser(s) or umpire will be chosen, any qualifications required, timelines for selection, and whether parties must agree or follow an agreed list or appointment process.

Deadlines

Set hard dates for delivery of appraisal reports, inspection access, objections, and selection steps; include consequences for missed deadlines and procedures for mutually agreed extensions.

Fees & Costs

Allocate responsibility for appraiser fees, umpire costs, travel expenses, and administrative charges; thereby require invoices and timelines for payment to prevent disputes over recoverable costs.

Evidence Handling

Describe required report format, supporting documentation, standards of valuation, confidentiality protections, chain-of-custody for electronic files, timestamps, and audit trail requirements to maintain admissibility in hearings.

Step-by-step: preparing and sending an invocation

Follow these steps to prepare, deliver, and document a legally effective Legal Appraisal Invocation under most contracts and policies.

  • 01
    Identify Asset: Record legal description, address, parcel number, and contract reference.
  • 02
    Quote Clause: Cite the exact appraisal clause and basis.
  • 03
    Select Appraisers: Follow contract method; note qualifications and deadlines.
  • 04
    Send Notice: Deliver per contract terms; retain proof of service.

Setting up a digital workflow to match contract rules

Configure the digital workflow to mirror contractual notice requirements and preserve audit trails for each step.

Workflow Field and Configuration for Invocation Configuration notes and required values
Delivery Method Certified mail; RON where allowed; ESIGN-compliant email
Authentication Signer identity via email link, SMS code, or KBA
Evidence Retention Retain audit trail, signed PDF, and recordings
Payment Handling Pre-pay appraiser fees or escrow instructions noted

Technical capabilities to look for in an e-sign platform

Digital submissions require chosen eSignature platform to support required authentication, audit trails, secure storage, and exportable signed records.

  • File Formats: PDF, DOCX, and searchable text
  • Integrations: Connectors for CRM, cloud storage, and ERP
  • Authentication Options: Email, SMS code, SSO, and KBA

Typical invocation workflow at a glance

Typical invocation workflow moves from notice preparation through inspection, appraisal report exchange, and resolution via agreement or umpire decision.

  • Prepare Notice: Draft with clause reference and factual basis.
  • Serve Parties: Use required delivery method and proof.
  • Appraiser Inspection: Grant access and provide requested documents promptly.
  • Decision & Record: Exchange reports, record results, and implement remedies.

Key deadlines to record immediately

Key deadlines affect appraisal selection, inspection access, report delivery, payment, and any challenge or appeal deadlines; record them clearly to protect rights.

Notice Delivery Deadline:

Comply with contract-specified days from triggering event.

Appraiser Selection Deadline:

Select or nominate appraiser within agreed period.

Inspection Window:

Provide access within scheduled inspection dates.

Report Submission:

Appraisal reports due by contract deadline; adhere strictly.

Payment Timing:

Pay fees per agreement deadlines to avoid default.

Security and compliance items to include

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamp, IP, signer actions recorded
Access Controls: Role-based access and SSO support
BAA: Business Associate Agreement available for HIPAA
Compliance: ESIGN, UETA, SOC 2 Type II, ISO 27001
Retention: Tamper-evident storage and record export

Potential penalties and legal risks

Waiver Risk: Failure to invoke may forfeit appraisal remedy
Cost Exposure: May incur appraiser and umpire fees
Evidentiary Harm: Missing documentation reduces admissibility
Statute Limits: Applicable limitations may still apply
Contract Breach: Incorrect notice can trigger breach claims
Tax/Regulatory Risk: Related filings may carry penalties

Pricing and feature comparison for common eSignature vendors

Compare typical starting prices and feature availability for eSignature providers relevant to executing a Legal Appraisal Invocation.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial (no credit card) Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about invocation preparation and execution

Answers to common questions about preparing, serving, and validating a Legal Appraisal Invocation in U.S. contexts.


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