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Legal Articles of Conversion

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LEGAL ARTICLES OF CONVERSION

These Articles of Conversion are executed on this date by the undersigned parties for the purpose of effecting the conversion of one business entity into another in accordance with applicable law. Converting Entity Name: , formed under the laws of , original date of formation: ; and Converted Entity Name: , proposed jurisdiction of organization: . Proposed converted entity type: Effective Date of Conversion (if different from filing date):

RECITALS

WHEREAS, the Converting Entity is duly organized and validly existing under the laws of the jurisdiction indicated above and is authorized to effect a conversion into the form of entity indicated above; and

WHEREAS, the board of managers, board of directors, partners, members or other governing body of the Converting Entity has approved, in accordance with the organizational documents and applicable law, a Plan of Conversion setting forth the terms and conditions upon which the Converting Entity will convert to the Converted Entity; and

WHEREAS, the parties desire to set forth in these Articles of Conversion the matters required to be stated in an instrument of conversion and to effect all necessary amendments to the organizational documents of the converting and converted entities.

NOW, THEREFORE, the Converting Entity adopts the following Articles of Conversion.

1. NAME AND JURISDICTION

1.1 Name of Converting Entity: The name of the Converting Entity immediately prior to the conversion is .

1.2 Jurisdiction of Formation: The Converting Entity was formed under the laws of on .

2. PLAN OF CONVERSION

2.1 Plan: The Plan of Conversion providing for the conversion of the Converting Entity into the Converted Entity, and the manner and terms of conversion, is hereby adopted and shall consist of the matters described in this Article and in the Plan attached by reference in these Articles of Conversion.

3. CONVERSION OF INTERESTS

3.1 Exchange Mechanics: Upon the effectiveness of the conversion, each outstanding interest, membership unit, partnership interest or other ownership interest in the Converting Entity shall be converted and exchanged for the consideration specified in the Plan of Conversion. The initial exchange ratio shall be units/shares of the Converted Entity for each prior interest, unless otherwise provided in the Plan.

3.2 Issuance and Rights: The Converted Entity shall issue certificates or other evidence of ownership as required by its governing documents. Such issued interests shall carry the rights, preferences and limitations set forth in the Converted Entity’s organizational instruments as in effect upon conversion.

4. EFFECTIVE DATE

4.1 Effective Date: These Articles of Conversion shall become effective at such time as the required filing is accepted by the appropriate governmental authority, or at such later date as specified herein: Effective Date: .

5. AMENDMENTS TO ORGANIZATIONAL DOCUMENTS

5.1 Post-Conversion Documents: Upon conversion, the organizational documents of the Converted Entity shall be the initial articles of incorporation/articles of organization attached hereto or as described below and shall contain such provisions as required by applicable law and as set forth in the Plan of Conversion.

6. APPROVAL

6.1 Approval of Conversion: The conversion described in these Articles has been approved in the manner required by the Converting Entity’s governing documents and by law. The approval dates and manner of approval are set forth below.

7. FILING AND CONVERSION EFFECT

7.1 Filing: The authorized officer of the Converting Entity is authorized and directed to execute and file, or cause to be filed, all documents necessary to effect the conversion and to take all further actions necessary or advisable to carry out the intent of these Articles.

7.2 Effect of Conversion: Upon the effectiveness of the conversion as provided by law and these Articles, the Converted Entity shall succeed to all the rights, privileges, immunities, powers and franchises of the Converting Entity and shall be subject to all liabilities and obligations of the Converting Entity.

8. REPRESENTATIONS AND WARRANTIES

8.1 Each party executing these Articles represents and warrants that (a) it has full power and authority to enter into and perform its obligations under these Articles, (b) the execution and delivery of these Articles and the consummation of the transactions contemplated hereby have been duly authorized, and (c) when executed and delivered, these Articles will constitute the legal, valid and binding obligations of such party enforceable in accordance with their terms.

9. MISCELLANEOUS

9.1 Governing Law: These Articles of Conversion shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law.

9.2 Entire Agreement: These Articles, together with the Plan of Conversion and the certificates or instruments referred to herein, constitute the entire agreement among the parties with respect to the subject matter hereof and supersede all prior agreements and understandings relating thereto.

9.3 Severability: If any provision of these Articles is determined to be invalid or unenforceable, the remaining provisions shall continue in full force and effect and the invalid or unenforceable provision shall be reformed to the extent necessary to make it enforceable while preserving the parties' intent.

9.4 Notices: All notices, requests, demands and other communications required or permitted by these Articles shall be in writing and shall be deemed given when delivered personally, sent by nationally recognized overnight courier, or mailed by certified mail, return receipt requested, to the addresses set forth below for each party.

9.5 Amendments and Waiver: These Articles may be amended or modified only by a written instrument executed by the parties, and no waiver of any right under these Articles shall be effective unless in writing and signed by the party against whom enforcement is sought.

9.6 Counterparts: These Articles may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

CERTIFICATION

The undersigned authorized representatives certify under penalty of law that the matters set forth in these Articles are true and correct to the best of their knowledge and that the required approvals have been obtained. The undersigned further certifies that all corporate or organizational actions required to authorize the filing and effectiveness of these Articles have been taken.

Converting Entity

Party Label:

By:

Date:

Converted Entity

Party Label:

By:

Date:

Enter text✕

What the Legal Articles of Conversion Are and when they're used

Legal Articles of Conversion are the formal statutory filing used when an entity changes its legal form or jurisdictional classification, for example converting an LLC into a corporation or merging across state lines. The document typically records the plan of conversion, required approvals from members or shareholders, the new entity's name and governing statute, and authorizes the Secretary of State or comparable filing office to register the converted entity. Filing effects include continuity of contracts and transfer of assets under the successor entity, subject to state corporate and LLC conversion statutes.

Why Articles of Conversion matter and how they interact with e-signature law

Filing Articles of Conversion creates a legal change in entity status and can affect tax, regulatory, and contracting relationships; electronic completion and submission are governed by federal ESIGN (15 U.S.C. ch. 96) and state UETA or equivalent statutes, subject to state exceptions for specific record types.

Why Articles of Conversion matter and how they interact with e-signature law

Who typically prepares and approves an Articles of Conversion filing

Preparation and approval often involve legal counsel, company officers, and registered agents before filing with the state.

  • Company officers and directors responsible for corporate governance and shareholder approvals
  • LLC managers or members who adopt a conversion plan under the operating agreement
  • Outside counsel or corporate secretaries who prepare statutory statements and ensure compliance

Core components included in professional Articles of Conversion

A complete Articles of Conversion should include the plan of conversion, approval statements, the converting and converted entity names, effective date, signatures, and filing declarations required by the filing jurisdiction.

Plan Summary

A concise description of the conversion steps, treatment of membership interests or shares, and how ownership will be carried forward or exchanged.

Approvals

Formal language certifying approval by the board, shareholders, members, or other approving body as required by the entity’s governing documents and state law.

Entity Information

Exact legal name, jurisdiction of formation, and the name and jurisdiction of the surviving or resulting entity after conversion.

Effective Date

A clear effective date for the conversion (either upon filing or a specified future date), which determines when rights and obligations transfer.

Signatures

Authorized signatory blocks with printed name, title, and date; indicate whether e-signatures or notarized signatures are used per state rules.

Filing Declaration

A statutory statement or certificate line for the Secretary of State or filing authority to accept and record the conversion.

Step-by-step: preparing and filing Articles of Conversion

Follow these four essentials to prepare a compliant filing and minimize processing delays.

  • 01
    Draft the Plan: Prepare the conversion plan and necessary resolutions.
  • 02
    Obtain Approvals: Secure written shareholder or member consent per governing documents.
  • 03
    Complete Forms: Populate statutory conversion forms with exact entity data.
  • 04
    Submit to State: File with the Secretary of State and pay applicable fees.

Where and how conversion articles are filed

Articles of Conversion are filed with the state filing office where the converting or resulting entity is registered; many states offer online portals that accept e-submissions.

  • Secretary of State: Primary filing office for domestic conversions.
  • Online Portal: Use the state's business portal for electronic filing when available.
  • Mail or In-Person: Some states still accept paper filings or require original signatures.
  • Registered Agent: Notify or update the registered agent as part of the filing process.

Configuring your online conversion workflow

Set up a reliable digital workflow to collect approvals, attach supporting documents, and submit the statutory filing.

Field Configuration
Electronic Signature Enable e-signature collection and set signer order.
Notary Options Enable RON or schedule in-person notarization if required.
Supporting Documents Attach minutes, resolutions, and approval certificates.
Payment Configure payment for state filing fees and delivery options.

Technical considerations for digital completion and e-submission

Confirm the platform supports PDF/DOCX uploads, audit trails, and the authentication level your jurisdiction or counsel requires.

  • File formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced options

Consequences of incorrect or incomplete Articles of Conversion

Filing Rejection: Incorrect entity name or missing approvals can cause rejection and delay legal effect
Tax Exposure: Failure to update tax registrations may trigger penalties or misfiling issues
Contract Risk: Unclear successor status can disrupt contracts, banking, and licensing
Fiduciary Liability: Board or managers may face liability for failing to obtain required approvals
Notary/Signature Errors: Improper notarization or signer authority can render the filing defective
Recordkeeping Gaps: Insufficient retention may hamper audits or future disputes

Common pitfalls to avoid when preparing Articles of Conversion

  • Using trade names instead of the entity’s exact legal name can cause rejection
  • Failing to attach required approvals or certified minutes delays processing
  • Assuming all states accept e-signatures without verifying local statutes or portal rules
  • Neglecting to update tax and licensing registrations after conversion

Practical tips for accurate and efficient completion

Follow these practices to reduce rework and ensure appropriate legal effect when converting an entity.

Confirm Name Availability
Reserve or confirm the resulting entity name before filing; ensure it matches all attached documentation.
Document Approvals
Attach certified resolutions or member consents and reference the governing document provisions authorizing conversion.
Use Official Forms
Complete the Secretary of State’s prescribed form for conversions rather than relying on stock templates where state language is required.
Preserve Audit Trail
When collecting electronic signatures, retain the audit trail, signer authentication metadata, and final signed PDF for records.

Real-world examples of conversion workflows

These cases illustrate practical conversion tasks and how digital workflows supported statutory filings.

Optica Ventures LLC

Optica simplified corporate filings using a digital workflow that centralized approvals and signatures.

  • The interface reduced turnaround time.
  • By consolidating approvals, Optica shortened filing cycles, reduced coordination overhead, and retained a complete audit trail for corporate records and state filings.

Martin Properties

A regional real estate firm moved from LLC to corporation to attract investors.

  • Mobile signing enabled on-site approvals.
  • The firm executed member consents and conversion paperwork remotely, producing signed certificates and minutes that met state filing requirements and investor due diligence.

Who has authority to sign Articles of Conversion

Corporate Officer

An authorized officer or corporate secretary typically signs for a corporation, certifying board and shareholder approvals consistent with the corporate bylaws and state statute.

LLC Manager or Member

For an LLC, a manager or authorized member signs the conversion certificate, attesting to member consent and the plan of conversion under the operating agreement.

Comparing eSignature providers for Articles of Conversion filings

Price and features vary by provider and plan; confirm plan limits, HIPAA/21 CFR support, and envelope caps before selecting a vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Free trial varies by vendor Free trial varies by vendor Free trial varies by vendor Free trial varies by vendor
Bulk Send Yes (Business Premium includes bulk send) Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Articles of Conversion

Answers to common legal, filing, and technical questions encountered when preparing and submitting Articles of Conversion.


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