Respondent Identity
Full legal name, organization name, title, contact email and telephone; include government ID reference if identity proofing is required for higher-risk matters.
A clear Legal Assessment Survey standardizes information collection, reduces follow-up time, and creates an auditable record that supports defensible decisions by counsel.
Completed surveys help reduce ambiguity, speed review cycles, and preserve a defensible record of the information used to reach legal conclusions.
An authorized officer (CEO, CFO, president) may sign to certify organizational facts. The signer should have authority by corporate resolution or bylaws to attest on behalf of the entity and must identify their title and capacity when signing.
A designated representative (general counsel, compliance officer) may sign under delegated authority. The form should record the delegation method or reference an attaching authorization document to avoid disputes about signing authority.
Full legal name, organization name, title, contact email and telephone; include government ID reference if identity proofing is required for higher-risk matters.
Concise statement of the legal issue, transaction, or event, including dates, locations, affected parties, and any contractual references to permit rapid case classification.
Define the precise scope of the assessment (e.g., contract review only, regulatory risk only) and any exclusions to avoid scope creep during counsel review.
Structured yes/no fields with short explanations for known liabilities, notices, litigation holds, insurance coverage, and statutory deadlines relevant to the issue.
List and upload required supporting documents (agreements, notices, photos, correspondence) with file names and brief descriptions for each attachment.
Place a signature block that captures signer name, capacity, date, and an explicit certification statement that the information is true to the best of the signer’s knowledge.
| Field | Configuration |
|---|---|
| Authentication | Email + SMS code or stronger KBA for high-risk matters |
| Required Fields | Make identity and signature fields mandatory to prevent submission gaps |
| Conditional Logic | Show follow-up questions only when relevant to reduce signer fatigue |
| Audit Trail | Enable timestamping, IP capture, and action logs for every signer |
Select a vendor that provides robust audit logs, optional advanced signer authentication, and secure storage to meet legal and compliance needs.
3–7 business days for the respondent to supply required facts
5–10 business days for counsel to triage matter
Immediate for statutory notice or litigation risk
7–14 days depending on signer availability
Follow statute-specific deadlines if filings are required
Respondent submits survey and attachments for review
Legal team assesses severity and assigns next steps
Counsel issues recommendations or escalation instructions
Finalize analysis, store records, and record retention start
| Document Type | Legal Assessment Survey | Intake Questionnaire |
|---|---|---|
| Primary Use | risk triage | general client intake |
| Formality required | high | low |
| Notarization | rare | rare |
| Typical signers | authorized officer | requesting party |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (tiered) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica Ventures standardized intake to reduce back-and-forth with clients and legal counsel.
Martin Properties used the survey to collect facts and signatures for lease disputes from remote tenants.