Client Identity
Collect full legal name, DOB or business EIN, government ID details, and preferred contact methods to verify identity and match records.
A consistent Legal Attorney Intake Form reduces errors, speeds client onboarding, supports conflict screening, and documents consent and scope of representation. It creates an auditable record for fee agreements, HIPAA compliance where applicable, and future retention obligations.
Law firms, solo practitioners, in-house counsel, and client intake teams use the form to standardize new matter intake and document key facts before work begins.
The completed form becomes part of the client file, supporting billing setup, engagement letters, and compliance checks.
Collect full legal name, DOB or business EIN, government ID details, and preferred contact methods to verify identity and match records.
Ask for a concise factual summary, dates, parties involved, jurisdiction, and desired outcome so triage and staffing decisions are accurate.
Capture opposing parties, related matters, and prior counsel names to run conflict searches before substantive work begins.
Include retainer amount, hourly or flat fee structure, billing contact, and scope limitations to prevent later fee disputes.
Add data privacy and representation consents, HIPAA release language where needed, and permission to run background checks.
Provide upload fields for IDs, contracts, correspondence, and evidence and label required file types and size limits.
| Field | Configuration |
|---|---|
| Routing order | Sequential approval by intake, attorney, billing |
| Authentication | Email link, SMS code, or KBA as required |
| Conditional fields | Show HIPAA fields only for healthcare matters |
| Storage destination | Save to firm drive, matter folder, or practice management system |
Choose a platform that supports secure delivery, optional signer authentication, and integration with case management systems.
Complete within 24–48 hours after intake submission
Obtain signed retainer before substantive legal work
Preserve electronic files and communications immediately
Create billing account within 3 business days
Confirm client information within 7 business days
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A mid‑sized firm captures conflict details and evidence links during initial contact
A medical practice submits patient information with HIPAA consent via secure form