Declaration Statement
A clear opening sentence that identifies the entity and states the purpose of the declaration for KYC, banking, or regulatory compliance.
A Legal Beneficial Owner Declaration reduces regulatory risk and helps satisfy AML, tax, and banking due diligence by making ownership and control transparent.
Typical filers include the entity itself, authorized officers, and compliance professionals preparing documentation for banks or government reporting.
The declaration should be completed by someone with authority and access to ownership records to ensure accuracy and enforceability.
The CFO often signs when the declaration is prepared for banking or financing; they certify ownership percentages and attest to the accuracy of corporate records in two short paragraphs describing authority and verification steps.
A bank compliance manager may request and review the declaration as part of onboarding; their narrative documents why the information satisfies AML/KYC checks and notes any additional identity proofing required.
A clear opening sentence that identifies the entity and states the purpose of the declaration for KYC, banking, or regulatory compliance.
Full legal name, date of birth, taxpayer identification (if required), and current residential or business address for each beneficial owner named.
Ownership percentage or nature of control (direct, indirect, voting rights) and any chain of ownership through intermediate entities.
A signer attests under penalty of perjury or similar certification that the information is true, accurate, and complete as of the effective date.
Signature block, date, printed name, title, and space for notarization or witness details where required by the recipient or jurisdiction.
Optional annexes listing documents relied on (e.g., operating agreement, stock ledger) and instructions for updating or correcting the declaration.
| Field | Configuration |
|---|---|
| Authentication | Email plus optional SMS OTP for signer attribution |
| Conditional Fields | Show owner details only when ownership > 0% |
| Audit Trail | Enable full IP, timestamp, and action logs |
| Notary / RON | Enable remote notarization workflow where accepted |
Choose a platform that supports required file formats, signer authentication, and audit trails for compliance.
Provide declaration when requested by a financial institution during onboarding.
Update within 30 days after a change in ownership or control.
Respond to annual or ad hoc KYC refresh requests from counterparties.
Produce documents within the timeframe specified by the requesting authority.
Supply declaration as required by contracting counterparties before closing.
Compile ownership records and supporting documents.
Fill and sign the declaration; obtain notarization if required.
Recipient confirms identity and ownership against source documents.
Store the executed declaration with audit trail and supporting records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
Optica prepared a single declaration for multiple investment vehicles to standardize onboarding.
A real estate operator used a notarized declaration for escrow and lender underwriting.