Owner Identity
Full legal name, government ID type and number, and date of birth for each beneficial owner to support identity verification and KYC checks.
Confirming beneficial ownership clarifies who controls an entity and who receives economic benefit, which supports AML/KYC checks, counterparty screening, and investor transparency. Clear confirmations help satisfy bank and regulator requests and reduce onboarding friction while documenting internal governance.
Organizations and professionals who need verified ownership information for compliance, transaction risk, or recordkeeping.
Use this form as part of onboarding, corporate record updates, transactional closings, or periodic reviews to maintain accurate beneficial ownership records.
Full legal name, government ID type and number, and date of birth for each beneficial owner to support identity verification and KYC checks.
Precise ownership percentage or interest for each listed owner; aggregate percentages should reconcile to total issued ownership.
Describe control mechanisms (voting rights, appointment powers, trust arrangement) to explain de facto or de jure control.
List required attachments such as certified articles, ownership schedules, government ID copies, or trust instruments supporting the claimed ownership.
A written and signed attestation clause where the signer affirms accuracy and accepts legal responsibility for false statements.
Designated signer name, title, corporate capacity, date, and signature area including space for notary or witness where required.
| Field | Configuration |
|---|---|
| Required Fields | Mark identity and percentage fields as mandatory to prevent incomplete submission. |
| Conditional Fields | Show trust details only when a trust is selected as owner type. |
| Signer Order | Set signer sequence to require corporate signatory before secondary attestations. |
| Authentication | Enable SMS or KBA for high-risk signers; record method in the audit trail. |
Choose eSignature settings that preserve audit evidence and meet legal authentication needs.
Export a signed, flattened PDF that includes visible signatures and an embedded audit summary to preserve the final record for legal review.
Create a certificate of completion that accompanies the PDF and lists signer authentication, IP address, and signing timestamps.
Save copies to secure cloud storage integrated with your platform for access control, versioning, and long-term retention.
Download a copy to a secure internal file server or records management system in PDF/A format for archival preservation.
10 business days typical for full verification.
2–3 business days when urgent and documents are complete.
Add 1–5 business days if in-person notarization required.
Same-day processing when digital authentication is used.
Record and archive within 30 days of signing.
Typically an authorized officer with corporate authority to attest to ownership and execute confirmations. The signer should be identified by title and corporate capacity and must have authority under corporate bylaws.
In-house or outside counsel may sign when authorized by the board or by power-of-attorney; their signature often accompanies a certification of authority or board resolution.
Verify whether the recipient, state law, or the request requires notarization or witness signatures.
Choose in-person notarization or RON depending on jurisdictional acceptance.
Schedule in-person appointment or remote session; prepare IDs and audiovisual equipment for RON.
Notary verifies identity via ID check or credential analysis.
If witnesses required, ensure they observe signature and add their names and signatures.
Notary completes acknowledgment or jurat and records journal entry.
Retain notarial records per state law and RON audio-video rules if applicable.
Provide certified copy to requesting party and store original in secure archive.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Field | Configuration |
|---|---|
| Require ID Upload | Enable to collect government ID images during signing. |
| Two-Factor Auth | Use SMS or authenticator app for signer verification. |
| Audit Trail | Capture IP, timestamp, and authentication type for each signer. |
| Retention Settings | Set automatic archival and access controls following signing. |