Legal Bid Identification Form

LEGAL BID IDENTIFICATION FORM

This Legal Bid Identification Form is made and entered into by and between Client Name: (Recipient) and Bidder Name: (Bidder) effective as of Effective Date: .

RECITALS

WHEREAS, Recipient has issued a solicitation for the procurement described below and seeks to identify and document bids submitted in response to that solicitation; and

WHEREAS, Bidder intends to submit a formal bid for the Project and desires to provide the identifying information, certifications, and representations set forth in this form to facilitate evaluation and recordation of the Bid; and

WHEREAS, the parties intend that the information contained in this form shall supplement, but not replace, the formal bid documents and any governing procurement terms and conditions.

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this form, the following terms have the meanings set forth below: "Project" means the procurement identified in Section 2; "Bid" means the complete proposal, including price and supporting documents, submitted by Bidder in response to Recipient's solicitation; "Bid Security" means any bond, certified check, or other security required by the solicitation.

2. BID IDENTIFICATION

Project Name: — Bid Number: .

Bid Package/Scope:

Solicitation Issued On: — Bid Submission Deadline: .

Proposed Bid Amount: — Currency: .

3. BIDDER CONTACT INFORMATION

4. REPRESENTATIONS, WARRANTIES AND CERTIFICATIONS

Bidder represents and warrants that: (a) the Bid constitutes a bona fide offer and was prepared without any collusion, agreement, or understanding with any other party to refrain from bidding; (b) the Bidder has full authority to submit the Bid and to bind the entity identified as Bidder; (c) the Bid, if accepted by Recipient, will be performed in compliance with all applicable laws, regulations, and procurement requirements; and (d) all information supplied in this form and any attachments is true, complete and correct to the best of Bidder's knowledge.

Check applicable items: Bid includes Bid Security: Yes    Bid includes Required Certifications/Forms: Yes

5. BID SUBMISSION, WITHDRAWAL AND VALIDITY

Bidder acknowledges that submission of a Bid is subject to the terms of the solicitation. Unless otherwise specified in the solicitation, this Bid shall remain open and irrevocable for a period of days from the Bid submission deadline identified above. Withdrawal of a Bid prior to the deadline shall be effected only in accordance with the solicitation procedures.

6. ATTACHMENTS AND ADDITIONAL INFORMATION

7. CONFIDENTIALITY

The parties acknowledge that certain information submitted with or in connection with the Bid may be designated confidential under applicable law. Recipient shall treat such designated confidential bid information in accordance with the solicitation and applicable legal requirements, and Bidder agrees to clearly identify confidential material at the time of submission. Nothing in this form shall be construed to require Recipient to withhold information when disclosure is mandated by law.

8. NOTICES

Notices required or permitted under this form shall be given in writing and delivered to the contact addresses below by hand, certified mail, overnight courier, or other method specified in the solicitation.

9. AMENDMENTS; WAIVER

This form may be amended only by a written instrument executed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party against whom enforcement is sought.

10. GOVERNING LAW

This form shall be governed by and construed in accordance with the substantive laws of the state or jurisdiction specified by Recipient in the solicitation, without regard to conflict of law principles. Applicable jurisdiction for disputes shall be as provided in the solicitation documents.

11. ENTIRE AGREEMENT

This form, together with the solicitation and the Bid and any attachments expressly incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, whether written or oral.

12. SEVERABILITY

If any provision of this form is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired.

13. COUNTERPARTS; ELECTRONIC SIGNATURES

This form may be executed in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be deemed originals for all purposes to the fullest extent permitted by law.

14. EXECUTION AND CERTIFICATION

The undersigned certify under penalty of perjury that they are authorized representatives of the respective parties, that the information provided in this form is true and correct, and that the Bidder's bid will be prepared and submitted in accordance with the representations contained herein and the terms of the solicitation.

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