Engagement Agreement
Signed client-broker engagement outlining services, commission terms, duration, and termination conditions, including clear agent authority language and signature blocks for all parties.
A complete Legal Broker Packet clarifies authority, captures tax and disclosure details, and creates a single signed record that supports auditability. When executed in compliance with ESIGN (15 U.S.C. ch. 96) and applicable state UETA rules, electronic execution generally carries the same legal effect as handwritten signatures.
Typical users include brokerage firms, independent brokers, compliance officers, and clients who need documented authorization for transactions.
Use varies by firm size and industry; packets support audit trails, centralized recordkeeping, and faster execution across teams.
A designated broker or supervising broker who signs engagement agreements, confirms agency disclosures, and verifies client identity. This person is typically authorized to accept commission terms, update packet contents, and provide certified copies when required by a title company or regulatory audit.
The individual client or authorized representative who provides identification, signs the packet, and consents to agency representation. Accuracy of name, tax ID, and contact details is essential to prevent withholding, delays, or invalidation of signature-dependent filings.
Signed client-broker engagement outlining services, commission terms, duration, and termination conditions, including clear agent authority language and signature blocks for all parties.
Statutory disclosures required by state law describing broker duties and dual agency permissions; timing of delivery affects enforceability and must include signed acknowledgments.
W-9 or equivalent tax identification forms for payees, plus instructions on backup withholding triggers and how incorrect TINs affect reporting and payments.
Copy of government-issued photo ID and proof of address; mismatched identity elements can delay notarization or RON identity-proofing and must be resolved before execution.
Signed blocks with printed names, titles, and dates for each party; include corporate resolutions or authorized representative documentation when signing on behalf of an entity.
Attachments such as property descriptions, commission schedules, prior agreements, or lender requirements; reference exhibits in the main packet to ensure enforceability.
| Field | Configuration |
|---|---|
| Signer Order | Sequential signing recommended for conditional approvals |
| Authentication | Email link or SMS code; stronger methods for high-risk |
| Bulk Send | Enable for mass recipient lists; reduces manual sends |
| Retention | Retain executed copies and audit report for compliance |
Platform features to support digital completion, secure delivery, integrations with common stacks, and options for advanced authentication.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (tiered) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
No fixed deadline; provide upon payer request.
Provide payee copy by Jan 31 annually.
Paper to IRS by Feb 28; electronic by Mar 31.
Individual return due April 15; extension possible to Oct 15.
Retain per 8 CFR §274a.2: 3 years after hire or 1 year after termination.
Gather documents and complete required fields.
Route to signers with authentication.
Obtain notary or RON evidence as applicable.
Store executed packet and audit trail securely.
Tim Martin, Founder of Martin Properties, uses the Legal Broker Packet to process leases and closing documents without in-person meetings.
Dan Rotelli, CEO of BIS, standardized packet workflows across the organization to ensure secure signature capture and auditability.