Identification
Full legal name, date of birth, government ID type and number, and taxpayer identification when required — used to verify identity against ID documents and databases.
A concise, accurate CDD form supports regulatory compliance, demonstrates a documented risk-based process, and creates defensible evidence in audits. Clear fields and consistent identity verification reduce rework and conflicting records while improving onboarding speed and internal controls.
Users vary by industry and role; the form supports onboarding, monitoring, and recordkeeping across regulated workflows.
Assign responsibility for completion and periodic review to a named compliance officer to maintain consistency and auditability.
Full legal name, date of birth, government ID type and number, and taxpayer identification when required — used to verify identity against ID documents and databases.
Current residential or business address with ZIP code and mailing address if different; required for service, sanctions screening, and jurisdictional checks.
List of owners with >25% ownership or control; include ownership percentage, title, and verification evidence for each beneficial owner.
Attach copies of government IDs, corporate formation documents, certified certificates, utility bills, or other documents used to substantiate identity and ownership.
A short, documented risk rating and brief rationale (e.g., high-risk jurisdiction, PEP status, unusual activity) tied to monitoring requirements.
Signature lines for the customer and compliance reviewer, dates, and a recorded audit trail of verification steps, reviewer name, and verification sources.
| Field | Recommended Setting |
|---|---|
| Full Name | Required, auto-validate with ID |
| ID Upload | Required, PDF/JPEG accepted |
| Beneficial Owner | Conditional field for entity types |
| Compliance Review | Reviewer required before account activation |
Use platforms that support secure uploads, conditional fields, multi-party signing, and auditable logs to preserve evidentiary value.
At account opening or before service activation
Verify identity promptly upon receipt of documents
Conduct risk-based reviews (annual or multi-year as policy dictates)
Re-check after changes in ownership or suspicious activity
Retain evidence to produce on request
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica automated client intake using online forms and verification
A property firm processed closings with digital CDD and notarized documents