Entity Details
Full legal name, formation state, registration number, EIN or TIN where relevant, and current good‑standing statement to confirm corporate status for third parties, including filing dates and recorded amendments.
A Legal Certificate of Entities provides authoritative proof of an entity's formation, signatory authority, and status, reducing onboarding friction with banks, counterparties, and regulators. A clear certificate simplifies due diligence, lowers transactional risk, and documents delegated authority for future audits or disputes.
Typical users and signers who rely on a Legal Certificate of Entities include compliance teams, banks, counsel, and counterparties.
Use the certificate consistently across departments to avoid conflicting records and to streamline verifications during audits and transactions.
Full legal name, formation state, registration number, EIN or TIN where relevant, and current good‑standing statement to confirm corporate status for third parties, including filing dates and recorded amendments.
Clear certification from an authorized officer, naming title and capacity, with statement of authority and reference to board resolution or operating agreement when applicable to show delegated power.
Attach copies of formation documents, articles, membership/stock ledgers, and any delegating resolutions or power of attorney instruments that validate signer authority and certified good standing letters where required.
Indicate when notarization is required; include notary acknowledgment or remote online notarization record per state rules and retain notarial journal entry and audio‑video record where RON is used.
Record signer authentication method, IP address, timestamps, and audit trail metadata to support attribution and defend against repudiation claims, including details of multi‑factor checks or credential analysis.
State retention period for the certificate and location of official records; note that tax, HIPAA, and corporate statutes may require longer retention and specify custodial responsibilities.
| Document field and configuration options | Configuration |
|---|---|
| Signature field and authentication requirement | Email link or SMS code; optional KBA |
| Conditional fields for entity type | Show LLC fields if entity type equals LLC |
| Attach required supporting document uploads | Require PDF uploads for formation and good standing |
| Final review and approval routing | Route to legal then compliance before signing |
Choose a platform that supports secure eSignatures, audit trails, and required integrations with your systems.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |