Legal Certified Copy Request

LEGAL CERTIFIED COPY REQUEST

This Legal Certified Copy Request (the "Request") is made on Date: by Requesting Party Name: , Requesting Party Address: (the "Requesting Party"), and Custodian Name: , Custodian Address: (the "Custodian").

RECITALS

WHEREAS, the Custodian is the official holder and custodian of original records and instruments described in this Request, and is authorized to issue certified copies and to attest to their conformity with the originals under applicable law; and

WHEREAS, the Requesting Party requires certified copies of certain records for use in legal, administrative, or transactional matters and has requested the Custodian to prepare, certify and deliver such certified copies in accordance with the terms set forth below; and

WHEREAS, the parties desire to set forth their respective obligations regarding the identification, certification, delivery, and payment for certified copies.

NOW, THEREFORE

In consideration of the mutual covenants and promises contained herein, and other good and valuable consideration, the parties agree as follows:

1. REQUEST FOR CERTIFIED COPIES

The Requesting Party requests that the Custodian locate the original records described below and prepare and issue certified copies that bear the Custodian's certification, signature and official seal as required by law.

Custodian seal and signature required
Notarization of signed certification required
Apostille or authentication for foreign use (if available)

2. CUSTODIAN'S OBLIGATIONS

The Custodian agrees to exercise reasonable efforts to locate the originals of the records described above. Upon locating the originals, the Custodian shall prepare certified copies that plainly state that they are certified copies of the original records in the Custodian's possession, and shall include the Custodian's authorized signature, the date of certification, and the Custodian's official seal or stamp when applicable. Certification shall attest that the certified copy is a true and correct copy of the original document as maintained in the Custodian's records.

If the Custodian cannot locate an original or cannot issue a certified copy for any legal reason, the Custodian shall notify the Requesting Party in writing within a reasonable time and identify the reason for non-issuance.

3. FEES, PAYMENT, AND EXPENSES

The Requesting Party shall pay all applicable fees, costs and charges required by the Custodian for locating, certifying and delivering the requested certified copies. The Requesting Party acknowledges that fees may include per-copy certification fees, administrative search fees, notary or apostille fees, postage, and courier charges.

Check or money order
Credit/debit card (processed by Custodian)
Electronic transfer or online payment

4. DELIVERY INSTRUCTIONS

The Custodian shall deliver the certified copies to the Requesting Party by the method selected below once fees are paid and copies are prepared.

In-person pickup
U.S. mail
Courier (provide courier account number)

5. USE, LIMITATIONS, AND RECORDS

Certified copies provided by the Custodian are certified only as true and correct copies of documents in the Custodian's possession as of the date of certification. A certified copy does not constitute a substitute for the original document for purposes that require an original. The Requesting Party shall use the certified copies only for the purpose(s) stated in this Request and shall not alter or misrepresent the certified copies.

6. INDEMNIFICATION

The Requesting Party shall indemnify, defend and hold harmless the Custodian and its employees, agents and officers from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of or related to the Requesting Party's use or dissemination of the certified copies, except to the extent such claims arise from the Custodian's gross negligence or willful misconduct in preparing the certified copies.

7. REPRESENTATIONS AND WARRANTIES

The Requesting Party represents and warrants that the information provided in this Request is true and correct and that the Requesting Party has full authority to request the certified copies and to enter into this Request. The Custodian represents that, to the best of its knowledge, it is authorized to provide certified copies and to issue certifications in the form requested.

8. NOTICES

All notices required or permitted under this Request shall be in writing and delivered to the parties at the addresses set forth below by personal delivery, certified mail, or courier.

9. AMENDMENT, WAIVER, COUNTERPARTS

This Request may be amended only by a written instrument signed by both parties. No waiver of any provision shall be effective unless in writing signed by the party against whom enforcement is sought. This Request may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Request shall be governed by and construed in accordance with the laws of the jurisdiction in which the Custodian maintains the records without regard to conflict of law principles. This Request constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior negotiations, understandings and agreements. If any provision of this Request is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

11. MISCELLANEOUS

If any action is necessary to enforce this Request, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs. The parties agree to cooperate in good faith to accomplish the duties set forth herein.

Execution of this Request by the parties may be evidenced by original signature or electronic reproduction thereof, each of which shall be deemed an original.

IN WITNESS WHEREOF, the parties have executed this Legal Certified Copy Request as of the date set forth below.

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