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Legal Certified Resolution Template

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LEGAL CERTIFIED RESOLUTION

This Certified Resolution (the Resolution) is made effective as of by and between Company Name: , a corporation organized under the laws of State of Incorporation: (the Company), and Certifying Officer Name: (the Certifying Officer).

RECITALS

WHEREAS, the Board of Directors of the Company duly convened a meeting on at which a quorum was present and acting throughout; and

WHEREAS, the Board has determined that it is in the best interests of the Company to authorize, approve and ratify the corporate actions described below; and

WHEREAS, the Certifying Officer is authorized to certify and deliver copies of such resolutions to third parties as evidence of the Board's actions;

NOW, THEREFORE, BE IT RESOLVED

1. Resolution. The Board hereby authorizes and approves the acts, agreements, instruments and transactions described in the Action Description below and authorizes the officers of the Company to take all steps necessary to effectuate such acts and transactions.

2. Authority and Delegation. The officers of the Company are each authorized, on behalf of the Company, to negotiate, execute and deliver any and all documents, certificates and instruments and to perform all acts which they deem necessary or advisable to accomplish the purposes of this Resolution. Such authorization includes, without limitation, the power to amend, modify or supplement agreements on such terms as the officer executing such documents shall approve, such approval to be conclusively evidenced by the officer’s execution thereof.

3. Ratification. All actions heretofore taken by any officer or director of the Company in connection with the matters contemplated by this Resolution are hereby ratified, confirmed and approved in all respects, and are authorized to be relied upon by any third party dealing with the Company.

4. Effective Date. This Resolution shall be effective as of the effective date first written above and shall remain in full force until repealed, amended or superseded by an express resolution of the Board of Directors.

CERTIFICATION

I, the undersigned Certifying Officer, hereby certify that (i) I am the duly elected and acting of the Company; (ii) the foregoing is a true and correct copy of a resolution duly adopted by the Board of Directors of the Company at a meeting held on ; and (iii) said resolution is now in full force and effect.

I further certify that notice of the meeting at which said resolution was adopted was given in accordance with the bylaws of the Company and applicable law, or that such notice was duly waived by all directors entitled thereto. The minutes of the meeting accurately reflect the actions described herein.

NOTICES

All notices required or permitted under this Resolution shall be given in writing and shall be deemed duly given when delivered in person, sent by certified mail, return receipt requested, or sent by nationally recognized overnight courier to the address of the party set forth below or such other address as the party may designate in writing.

MISCELLANEOUS

Governing Law. This Resolution shall be governed by and construed in accordance with the laws of the State of Incorporation specified above, without regard to choice of law principles.

Entire Agreement. This document constitutes the entire certified resolution with respect to the matters addressed herein and supersedes any prior certified resolutions or written consents relating to such matters.

Severability. If any provision of this Resolution is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired thereby.

Amendment; Waiver. This Resolution may be amended or supplemented by a subsequent resolution adopted by the Board. No waiver of any provision of this Resolution shall be effective unless in writing and signed by the party against whom the waiver is sought to be enforced.

Counterparts. This Resolution may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Facsimile or electronically transmitted signatures shall be deemed original signatures for all purposes.

ADDITIONAL REPRESENTATIONS

The Certifying Officer affirms that he/she is authorized to certify this Resolution and that all corporate formalities required to validate the actions set forth herein have been observed to the extent required by applicable law.

IN WITNESS WHEREOF, the undersigned have executed this Certified Resolution as of the date(s) set forth below.

Company

Party Printed Name:

By:

Date:

Certifying Officer

Party Printed Name:

By:

Date:

Enter text✕

What a Legal Certified Resolution Template Is

A Legal Certified Resolution Template is a formal, standardized board or company resolution prepared to record and certify corporate decisions, authorizations, or changes in governance. Common uses include authorizing bank signatories, approving major transactions, appointing officers, and certifying corporate acts for third parties. The template includes recitals, resolved clauses, an attestation or certification block, and signatures; it can be issued as an original signed paper document or as an electronically executed record when legal requirements are met under federal and state e‑signature laws such as the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes.

Why a Certified Resolution Matters for Legal and Operational Clarity

A certified resolution creates a clear, auditable record of corporate authority and decisions, reducing disputes and delays when interacting with banks, regulators, counterparties, or government agencies. It centralizes authorization language and establishes who may act on the company’s behalf.

Why a Certified Resolution Matters for Legal and Operational Clarity

Who Typically Prepares and Uses This Template

The Legal Certified Resolution Template is most often prepared by corporate officers, in‑house counsel, or company secretaries and provided to external parties that require formal proof of authority.

  • Corporate officers and board secretaries who draft and certify board actions for recordkeeping and third‑party acceptance.
  • Banks and financial institutions that require documented authority to open accounts or execute transactions.
  • External counsel or registered agents who need a certified copy for filings, closings, or regulatory submissions.

Use this template when a third party—such as a bank, title company, or government agency—requires a certified statement of corporate action or an official signature authorization.

Stepwise process to prepare and certify the resolution

Follow these sequential steps to draft, approve, certify, and distribute a legally effective certified resolution.

  • 01
    Draft the Resolution: Describe the action, parties, and authority in precise language.
  • 02
    Board Approval: Obtain a quorum and record the vote or written consent as required.
  • 03
    Certification: Corporate officer signs the certification block and affirms accuracy.
  • 04
    Deliver Copies: Provide certified copies or notarized originals to requesting parties.

Common questions and practical answers

Answers to frequent procedural and legal questions about certified resolutions, signatures, notarization, and correcting mistakes.


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Essential parts of a professional certified resolution

A complete certified resolution includes a clear structure so recipients can verify authority without additional inquiries.

Title and Caption

Identify the document as a 'Certified Resolution' and list the company name, state of formation, and document purpose in the heading.

Recitals

Brief background statements (whereas clauses) that explain context and legal basis for the action being authorized.

Resolved Items

Numbered resolution clauses that specify each authorized action, including limits, thresholds, and effective dates when applicable.

Certification Statement

An attestation by the certifying officer confirming that the resolution is a true and correct extract of corporate records.

Signatures

Printed name, official title, signature, and date for the certifying officer; include witness or notary blocks if required.

Attachments

Supporting exhibits such as meeting minutes, written consents, or power of attorney documents should be attached and referenced.

Security and compliance elements to include or verify

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES‑256
Audit trail: Timestamped events, IP, signer info
Access controls: Role‑based permissions
HIPAA readiness: BAA required for PHI workflows
Regulatory standards: SOC 2 Type II, ISO 27001 compliant

Consequences and legal risks from errors

Invalid Authorization: May be void or rejected
Bank Access Denial: Accounts or transactions blocked
Contract Enforceability: Third parties may refuse reliance
Regulatory Noncompliance: Fines or enforcement risks
Tax or Record Issues: Incorrect filings or audits
Fraud Exposure: Unauthorized signers risk loss

Common preparation mistakes to avoid

  • Using an informal or ambiguous description of authority that leaves room for interpretation and rejection by third parties.
  • Mismatched names or titles between the resolution and corporate formation documents, causing verification failures.
  • Failing to attach meeting minutes or written consents that prove proper adoption under bylaws or statutes.
  • Assuming electronic signature acceptance without confirming the recipient’s requirements for notarization or original documents.

How certified resolutions are typically finalized and delivered

These concise stages summarize preparation, authentication, and distribution so stakeholders can track completion.

  • Prepare Draft: Populate template with precise resolved language.
  • Adopt Action: Approve via meeting minutes or written consent.
  • Certify: Officer signs certification block.
  • Distribute: Provide certified copies to requesting parties.

Digital workflow settings to configure for e‑certification

Configure these document and signer settings when completing the template online to ensure auditability and acceptance.

Field Configuration
Signature Authentication Email + SMS code or advanced ID verification
Signer Order Set sequential or parallel signing
Certificate Inclusion Attach completion certificate and audit trail
Retention Location Specify secure cloud storage with access controls

Technical checks and platform capabilities to consider

Retain original certified copies and system audit logs; ensure any third party accepting the resolution is satisfied with the chosen signing method and authentication level.

  • File formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Advanced auth: KBA, SMS, or ID checks

Timing expectations and typical recipient response windows

Be aware of recipient and filing timing expectations when issuing a certified resolution to avoid delays in transactions or regulatory submissions.

Immediate Requests:

Some banks demand certified resolution within days for account openings

Closing Deadlines:

Real estate closings often require certified copies at least 48–72 hours prior

Agency Filings:

Regulatory or licensing bodies may specify submission timelines in guidance

Notarization Scheduling:

Allow extra time for notary or RON sessions, especially across time zones

Internal Recordkeeping:

File certified copies and minutes promptly to maintain audit readiness

Comparing eSignature vendors for certified resolution workflows

Vendor pricing and features can affect cost and acceptance; signNow appears first for parity in feature comparison against common alternatives.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day free trial Varies Varies Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
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