Title and Caption
Identify the document as a 'Certified Resolution' and list the company name, state of formation, and document purpose in the heading.
A certified resolution creates a clear, auditable record of corporate authority and decisions, reducing disputes and delays when interacting with banks, regulators, counterparties, or government agencies. It centralizes authorization language and establishes who may act on the company’s behalf.
The Legal Certified Resolution Template is most often prepared by corporate officers, in‑house counsel, or company secretaries and provided to external parties that require formal proof of authority.
Use this template when a third party—such as a bank, title company, or government agency—requires a certified statement of corporate action or an official signature authorization.
Identify the document as a 'Certified Resolution' and list the company name, state of formation, and document purpose in the heading.
Brief background statements (whereas clauses) that explain context and legal basis for the action being authorized.
Numbered resolution clauses that specify each authorized action, including limits, thresholds, and effective dates when applicable.
An attestation by the certifying officer confirming that the resolution is a true and correct extract of corporate records.
Printed name, official title, signature, and date for the certifying officer; include witness or notary blocks if required.
Supporting exhibits such as meeting minutes, written consents, or power of attorney documents should be attached and referenced.
| Field | Configuration |
|---|---|
| Signature Authentication | Email + SMS code or advanced ID verification |
| Signer Order | Set sequential or parallel signing |
| Certificate Inclusion | Attach completion certificate and audit trail |
| Retention Location | Specify secure cloud storage with access controls |
Retain original certified copies and system audit logs; ensure any third party accepting the resolution is satisfied with the chosen signing method and authentication level.
Some banks demand certified resolution within days for account openings
Real estate closings often require certified copies at least 48–72 hours prior
Regulatory or licensing bodies may specify submission timelines in guidance
Allow extra time for notary or RON sessions, especially across time zones
File certified copies and minutes promptly to maintain audit readiness
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