Establishing secure connection…Loading editor…Preparing document…

Legal Charging Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL CHARGING FORM

This Legal Charging Form (the "Agreement") is entered into as of Effective Date: by and between Client Name: with mailing address: , and Attorney/Firm Name: with principal place of business at: .

RECITALS

WHEREAS, Client has retained Attorney to provide legal services as described in this Agreement and Attorney has agreed to provide such services subject to the terms set forth herein; and

WHEREAS, Client acknowledges an obligation to pay for legal services, costs, and expenses and agrees to authorize certain charging and security rights to secure payment of such obligations; and

WHEREAS, the parties intend by this Agreement to set forth the scope of the engagement, the method and timing of charges for legal services and expenses, and the Attorney's remedies, including a charging lien or other security interest in recoveries obtained on behalf of Client.

NOW THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following definitions apply: "Charges" means all fees, costs, and expenses billed by Attorney in connection with the representation; "Retainer" means funds deposited to Attorney's trust account to be applied to Charges; "Recoveries" means any monetary recovery, settlement, judgment, award, or proceeds obtained on behalf of Client, whether by litigation, arbitration, settlement, or otherwise.

2. SCOPE OF ENGAGEMENT

Attorney shall provide legal services as described in the engagement summary below. The scope may be amended in writing by the parties. Client authorizes Attorney to take all reasonable actions necessary to perform the services, including retaining experts and incurring expenses on Client's behalf.

3. FEES AND BILLING

Attorney's compensation shall be billed as set forth below. Billing statements shall itemize time billed, tasks performed, the identity of the professional, and expenses incurred. Client shall pay billed amounts in accordance with the payment provisions of this Agreement.

4. RETAINER; TRUST FUNDS

Client shall deliver a Retainer in the amount specified below. Retainer funds shall be held in Attorney's trust account and applied against billed Charges in accordance with professional rules. Attorney may require replenishment of the Retainer upon notice if the Retainer is diminished.

5. AUTHORIZATION TO CHARGE

Client expressly authorizes Attorney to charge Fees and Costs as set forth in this Agreement to the payment methods selected below and to apply Retainer funds to outstanding Charges. This authorization remains effective until revoked in writing by Client, provided that revocation shall not affect Attorney's rights to collect outstanding Charges for work performed prior to the effective date of revocation.

6. ATTORNEY'S CHARGING LIEN AND SECURITY INTEREST

To secure payment of all Charges, Client grants Attorney a charging lien and, to the extent permissible by law, a security interest in any Recoveries obtained on Client's behalf. Attorney may assert and enforce any lien, charging order, or security interest available under applicable law, and may withhold distribution of recoveries pending resolution of disputed Charges. Client agrees to execute any documents reasonably necessary to perfect such security interest.

7. EXPENSES; INTEREST; COLLECTIONS

Client shall reimburse Attorney for all reasonable out-of-pocket expenses incurred in the representation. Unpaid balances shall accrue interest at the annual rate specified below. Client shall be responsible for collection costs, including reasonable attorneys' fees, incurred in enforcing payment of Charges.

8. CONFIDENTIALITY; PRIVILEGE

Attorney shall maintain the confidentiality of Client communications subject to applicable law and the attorney-client privilege. Notwithstanding confidentiality obligations, Attorney's assertion of a charging lien or similar remedy may require disclosure of limited information to courts or third parties, and Client consents to such disclosures as reasonably necessary to enforce Attorney's rights under this Agreement.

9. TERMINATION

Either party may terminate the engagement upon written notice. Termination shall not relieve Client of the obligation to pay Charges incurred through the date of termination, and Attorney may apply Retainer funds to outstanding Charges in accordance with professional obligations.

10. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth in the opening paragraph or to such other address as a party may specify by written notice to the other party.

11. AMENDMENTS; WAIVER; COUNTERPARTS

No amendment to this Agreement shall be effective unless in writing and signed by both parties. Failure or delay by either party to enforce any provision shall not be deemed a waiver. This Agreement may be executed in counterparts and by electronic signature, each of which shall be deemed an original and all of which together shall constitute one instrument.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified below without regard to conflict of laws principles. This Agreement constitutes the entire agreement between the parties concerning the subject matter herein and supersedes all prior understandings. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

13. MISCELLANEOUS

The parties represent that they have the legal authority to enter into this Agreement. Any provision requiring performance within a specified time shall be subject to reasonable extension for causes beyond a party's control. Headings are for convenience and do not affect interpretation.

Client:

By:

Date:

Attorney/Firm:

By:

Date:

Enter text✕

What the Legal Charging Form Is and when it’s used

A Legal Charging Form is a structured document used to record formal criminal charges, identify the defendant, and summarize probable cause and statutory references for prosecution. It is typically prepared by law enforcement or a prosecutor’s office and routed to court clerks, defense counsel, and records units. Accurate charges, supporting evidence references, and clear jurisdictional details are essential for admissibility, case tracking, and timely arraignment in U.S. criminal justice workflows.

Why a correct Legal Charging Form matters

A complete, well-formatted charging form reduces procedural delays, supports chain-of-custody and evidentiary needs, and creates an auditable record for courts and defense. Proper electronic handling preserves timestamps and signer attribution consistent with ESIGN (15 U.S.C. ch. 96) and state electronic transaction laws such as UETA where adopted.

Why a correct Legal Charging Form matters

Who prepares and relies on the Legal Charging Form

Multiple offices and roles interact with the charging form during intake, filing, and prosecution.

  • Prosecutors and district attorneys who draft, approve, and file charges; they require accuracy and statutory citations for charging decisions and court filings.
  • Law enforcement records units and arresting officers who supply incident details, evidence references, and custody chain documentation for the charging packet.
  • Court clerks and probation officers who receive filed charges and use the form for docketing, scheduling, and recordkeeping.

Clear routing and consistent templates help reduce back-and-forth between agencies and speed initial court processing.

Key roles that sign or approve the form

Prosecutor

A prosecutor reviews probable cause, confirms applicable statutes, and signs or electronically approves charges. Their signature establishes the office’s decision to prosecute and is critical for court filing and subsequent case events.

Records Supervisor

A records supervisor or evidence custodian ensures attachments are complete, checks chain-of-custody logs, and verifies redaction of sensitive information before filing with the court or transferring to other agencies.

Security and compliance checklist

Encryption: AES-256 at rest
Transport: TLS 1.2 / 1.3
Audit Trail: IP address and timestamps
Access Control: Role-based permissions
HIPAA: BAA required for PHI
21 CFR Part 11: Available on higher plans

Step-by-step: prepare and submit the charging form

Follow these steps to ensure the charge is properly documented, authenticated, and routed to the correct court and agencies.

  • 01
    Prepare Document: Populate all required fields and attach evidentiary references.
  • 02
    Verify Identity: Confirm defendant identity against fingerprints or ID records.
  • 03
    Attach Evidence: Include incident reports, photos, and chain-of-custody logs.
  • 04
    Submit Filing: File with the prosecutor or court clerk via the approved channel.

Typical routing and eSubmission workflow

A common workflow moves the form from law enforcement to prosecutor review, then to court filing and records archiving with audit trails preserved.

  • Upload Document: Sender uploads signed charging form and attachments.
  • Place Fields: Assign signature, date, and conditional fields as needed.
  • Authenticate Signer: Use email, SMS code, or stronger KBA for verification.
  • Finalize & Archive: Complete the audit trail and archive per retention rules.

Recommended online workflow settings

Configure authentication, template locking, evidence attachments, and retention in the e-filing workflow to match agency policies.

Field Configuration
Signer Authentication Email link + SMS code; KBA if required
Template Locking Restrict edits to designated fields
Evidence Attachments Allow multiple PDF attachments, label by exhibit
Audit Trail Capture Record IP, timestamp, and signer email

Technical and integration considerations

Ensure the eSignature platform supports required formats, integrations, and authentication methods used by your agencies.

  • File Formats: PDF, PDF/A, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Notarization Support: Remote notarization varies by state

Confirm platform certifications and BAAs for PHI, and validate RON availability with your state notary commission before deployment.

Essential elements a professional Legal Charging Form should include

A consistent structure reduces intake errors and supports downstream court processing; include statute citations, narrative, and verifiable metadata for each charge.

Charge Details

Clearly itemize each offense with count numbers, statutory references, and short factual summaries so charges are unambiguous for court review.

Statute Reference

Provide exact statute citations (code section and subsection) to ensure proper categorization and to avoid clerical dismissals or mischarges.

Probable Cause Narrative

A concise factual narrative supporting each charge that can be independently reviewed by prosecutors and the court for probable cause determinations.

Evidence Index

List attached evidence with exhibit labels and chain-of-custody notes to support admission and prevent later foundation disputes.

Signature Block

Designated lines for charging official, supervisor, and date; include e-signature metadata for electronic approvals and audit trails.

Redaction Guidance

Notes on redacting sensitive identifiers and PHI, with instructions to attach a redaction log when required.

Common timing considerations and filing deadlines

Timing obligations vary by offense and jurisdiction; follow local rules for arraignment, speedy trial, and preliminary hearing schedules.

Charge Filing Window:

File charges promptly to meet local arrest and filing timelines.

Arraignment Scheduling:

Arraignment typically occurs within days of filing; check local court rules.

Preliminary Hearing:

Time limits differ by state; prosecutors must calendar accordingly.

Speedy Trial Triggers:

Filing and arraignment dates begin statutory speedy-trial calculations.

Statute of Limitations:

Varies by offense—consult state criminal code for periods.

Penalties and risks from an incorrect charging form

Suppressed Evidence: Improper procedure may lead to exclusion
Dismissal Risk: Material defects can cause case dismissal
Civil Liability: Wrongful charges may expose agencies to suits
Delays: Incomplete forms trigger administrative back-and-forth
Identity Errors: Misidentified defendants complicate prosecutions
Recordkeeping Gaps: Missing attachments impair appeals and reviews

Common preparation mistakes to avoid

  • Incorrect defendant identifiers such as misspelled names or wrong DOBs that require supplemental filings and slow case processing.
  • Omitted statute subsections or vague charge language that produce clerical returns from court clerks or notice to amend.
  • Failing to attach or label evidentiary exhibits and chain-of-custody documentation, which undermines admissibility at hearings.
  • Using inconsistent case numbers or agency IDs across attachments, causing record reconciliation problems between agencies.

Vendor pricing and feature comparison for e-signature use with charging forms

Compare starting prices, trial availability, bulk-send and compliance features when choosing an e-signature provider for high-volume legal charging workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about the Legal Charging Form

Answers to common questions about completion, electronic signatures, notarization, retention, and corrections for Legal Charging Forms.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users