Parties
Full legal names, roles, titles, and contact information for each party required to execute the document.
A checklist clarifies obligations, prevents common omissions, and creates an audit-friendly trail for disputes and regulatory review. It reduces rework from missing signatures, incorrect dates, or absent attachments by standardizing required items and signatory order.
Teams that commonly use legal checklists include contracting teams, in-house counsel, HR, real estate professionals, compliance officers, and external counsel managing multi-party closings.
A checklist aligns role responsibilities (preparer, reviewer, signer) and reduces disputes about whether required steps were completed.
Full legal names, roles, titles, and contact information for each party required to execute the document.
List of mandatory fields (dates, amounts, signatures, initial pages) that must be completed before acceptance.
Enumerate attachments such as IDs, corporate resolutions, exhibits, or licensing documents that must accompany the filing.
Specify authentication method: email OTP, SMS, knowledge-based verification, or notarization and any witness requirements.
Designate the recipient, filing destination, method (electronic submission, mail, filing office), and deadlines for each step.
Record retention period and responsible custodian, including where the executed files will be stored and exported formats.
| Field | Configuration |
|---|---|
| Authentication | Email OTP | SMS code | KBA |
| Field Types | Signature, initial, date, text, checkbox |
| Conditional Logic | Show fields only if prior answers require them |
| Integrations | Connect to DMS, CRM, or accounting systems |
Define acceptable file formats, authentication levels, and integration endpoints for distribution and storage.
No fixed IRS deadline; supply to payers when requested
Due Jan 31 to recipients and IRS for nonemployee compensation
Due April 15; extension to Oct 15 with Form 4868
Keep 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2)
Due April 15 with automatic extension to Oct 15
Assemble documents, attachments, and fill required fields.
Legal or compliance review and sign-off before sending.
Obtain signatures, notarization, and witness statements as required.
Submit to recipient or agency and store with retention metadata.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (plans) | Yes (plans) | Yes (plans) | Yes | Yes (plans) |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |