Establishing secure connection…Loading editor…Preparing document…

Legal Clean Team Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL CLEAN TEAM AGREEMENT

This Legal Clean Team Agreement (the Agreement) is entered into as of by and between:

Disclosing Party: , an entity organized as Corporation LLC Partnership Individual, jurisdiction of organization: , principal address: .

Receiving Party: , an entity organized as Corporation LLC Partnership Individual, jurisdiction of organization: , principal address: .

RECITALS

WHEREAS, the Disclosing Party possesses certain confidential information, trade secrets, privileged materials and other non-public information, including legal, financial and operational data, that are relevant to the potential transaction, collaboration, evaluation or other business discussion between the parties (collectively, Confidential Information); and

WHEREAS, the parties desire to permit limited, controlled access to Confidential Information to those personnel designated to be members of a "Clean Team" for the exclusive purpose of evaluating and facilitating the proposed transaction or business relationship, under terms that protect confidentiality and legal privilege; and

WHEREAS, the parties intend that the Clean Team will review information in a manner that minimizes the risk of improper disclosure or waiver of attorney-client privilege or work product protections.

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows.

1. DEFINITIONS

1.1 "Clean Team" means the group of individuals identified by the Receiving Party, approved by the Disclosing Party pursuant to Section 2, who shall have access to Confidential Information solely in accordance with the restrictions of this Agreement.

1.2 "Privileged Materials" means documents or communications prepared for the purpose of legal advice or litigation, including attorney-client communications and work product, which the Disclosing Party designates as privileged and which are subject to the special protections set forth in Section 6.

2. PURPOSE AND SCOPE

2.1 Purpose. The Clean Team shall review Confidential Information for the limited purpose of evaluating, negotiating, advising on, and facilitating the proposed transaction or business relationship described above. The Clean Team shall not use Confidential Information for any other purpose.

2.2 Permitted Data. Permitted categories of information to be reviewed by the Clean Team include: financial projections, customer lists (with identifiers redacted as required by Disclosing Party), aggregated benchmarking data, and other categories expressly approved in writing. Permitted categories (if any) specific to this engagement:

3. CLEAN TEAM MEMBERS; APPROVAL

3.1 Designation. The Receiving Party shall provide to the Disclosing Party the names, titles and affiliations of individuals proposed to serve on the Clean Team, together with a brief description of their role and justification for access. Clean Team Lead:

3.2 Approval. The Disclosing Party shall have the right to withhold approval for any individual for reasonable cause including conflicts of interest, current employment with a competitor, or unsatisfactory background. Approval or objection shall be provided in writing within seven (7) business days of receipt of the proposed list.

4. ACCESS, SECURITY AND HANDLING

4.1 Access Controls. Clean Team members shall access Confidential Information only at locations and by means approved in advance by the Disclosing Party. Approved access methods and secure facilities or systems:

4.2 Electronic Security. Receiving Party shall implement and maintain commercially reasonable administrative, technical and physical safeguards to prevent unauthorized use or disclosure of Confidential Information, including encryption in transit and at rest, authentication controls, and logging of access.

4.3 Limited Copies. Clean Team members shall create no copies of Confidential Information except those strictly necessary for analysis. Any copies shall be securely labeled and maintained in a secure storage location:

5. CONFIDENTIALITY; RESTRICTIONS

5.1 Non-Disclosure. The Receiving Party shall ensure that Clean Team members use Confidential Information solely for the Purpose and do not disclose it to any other person or entity, except as expressly permitted herein.

5.2 Screening. Receiving Party shall cause Clean Team members to be subject to confidentiality and conflict screenings at least as protective as the Receiving Party's internal policies, and shall obtain written acknowledgments from each Clean Team member agreeing to be bound by this Agreement.

6. PRIVILEGED MATERIALS

6.1 Identification. The Disclosing Party shall identify any Privileged Materials in writing prior to or at the time of production. Privileged Materials shall not be accessed by the Clean Team unless expressly approved in writing by the Disclosing Party.

6.2 Return or Segregation. Privileged Materials shall be segregated and either returned or destroyed at the Disclosing Party's election immediately upon request. If Privileged Materials are inadvertently accessed, the Receiving Party shall promptly notify the Disclosing Party and comply with the procedures for return and non-use.

7. RETURN OR DESTRUCTION

Upon termination of the Clean Team's activities or upon request by the Disclosing Party, the Receiving Party shall, within ten (10) business days, return to the Disclosing Party or certify destruction of all Confidential Information (and all extracts and derivations thereof) in its possession, including electronic copies, except that counsel for a party may retain one archival copy for legal purposes subject to continued compliance with confidentiality obligations.

8. TERM AND TERMINATION

This Agreement shall commence on the Effective Date and continue until the earlier of (a) the parties' written agreement terminating the Clean Team review, (b) the date the parties enter into a definitive agreement governing the proposed transaction in which the confidentiality provisions supersede this Agreement, or (c) two (2) years from the Effective Date, unless extended by mutual written agreement.

9. REMEDIES; INJUNCTIVE RELIEF

The parties acknowledge that breach of this Agreement may cause irreparable injury for which monetary damages would be an inadequate remedy. In the event of any threatened or actual breach, the non-breaching party shall be entitled to injunctive relief, specific performance and any other remedy available at law or in equity, without the necessity of posting bond.

10. INDEMNIFICATION

Receiving Party shall indemnify, defend and hold harmless the Disclosing Party and its officers, directors and employees from and against all losses, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of any unauthorized disclosure or misuse of Confidential Information by Clean Team members, except to the extent such loss is caused by the Disclosing Party's gross negligence or willful misconduct.

11. LIMITATION OF LIABILITY

EXCEPT FOR LIABILITY ARISING FROM A BREACH OF SECTION 5 (CONFIDENTIALITY), SECTION 6 (PRIVILEGED MATERIALS) OR FOR WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES ARISING OUT OF THIS AGREEMENT.

12. NOTICES

All notices and communications required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate by notice). Notices shall be deemed given when delivered personally, when sent by confirmed electronic mail, or three (3) business days after deposit with a recognized overnight courier.

13. AMENDMENT; WAIVER; COUNTERPARTS

Any amendment or modification of this Agreement must be in writing and signed by authorized representatives of both parties. No waiver of any provision shall be effective unless in writing and signed by the party granting the waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

14. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict of laws principles.

15. ENTIRE AGREEMENT; SEVERABILITY

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written understandings. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. MISCELLANEOUS

The obligations and rights under this Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. Neither party may assign this Agreement without the prior written consent of the other party, except that either party may assign to an affiliate or to a successor in connection with a merger or sale of substantially all assets.

DESIGNATED REPRESENTATIVES

CERTIFICATIONS

Each party certifies that it has the requisite authority to enter into this Agreement and that the individual executing this Agreement on its behalf is authorized to bind the party hereto. Each party further certifies that it will take commercially reasonable steps to ensure Clean Team compliance with the terms hereof.

Disclosing Party:

By:

Date:

Receiving Party:

By:

Date:

Enter text✕

What a Legal Clean Team Agreement Is and When It’s Used

A Legal Clean Team Agreement is a narrowly scoped confidentiality and access-control agreement used primarily in transactions and regulated information exchanges. It designates a subset of personnel (the clean team) who may review competitively sensitive or privileged information that cannot be shared broadly between parties, while preserving firewalls between deal teams. The agreement defines permitted materials, handling procedures, redaction and segregation rules, permitted uses, and post-access obligations to reduce antitrust, privilege, and regulatory risks during due diligence and integration planning.

Why Parties Use a Legal Clean Team Agreement

A Legal Clean Team Agreement lets parties share sensitive data required for diligence while limiting dissemination, documenting controls, and reducing the risk of antitrust scrutiny or privilege waiver. It creates clear roles, security expectations, and a record of who accessed which materials.

Why Parties Use a Legal Clean Team Agreement

Who Typically Prepares and Signs This Agreement

In M&A and other sensitive transactions, counsel usually drafts the agreement and senior business leaders approve the clean team roster.

  • In-house counsel and compliance teams who set access rules and monitor adherence.
  • External transaction counsel or antitrust specialists who draft and negotiate protective language.
  • Transaction leads, deal sponsors, and named clean-team members who accept responsibilities.

Key Elements to Include in a Professional Clean Team Agreement

A complete agreement clearly defines scope, team composition, access controls, handling procedures, confidentiality duties, and remedies to ensure predictable handling of sensitive materials during and after the transaction.

Purpose & Scope

Define the transaction context and exact categories of information covered, including examples and any excluded topics to avoid ambiguity.

Clean Team Members

List named individuals or job titles authorized to access materials and require written acceptance of responsibilities and limitations.

Access Controls

Specify technical and physical safeguards, authentication methods, redaction standards, and segregation of files or environments.

Document Handling

Describe permitted review methods, copy restrictions, secure viewing locations, redaction workflow, and who may receive summaries.

Confidentiality Duties

Set nondisclosure obligations, permissible uses, duration of confidentiality, and procedures for handling privileged or attorney work-product materials.

Duration & Disposition

State the access period, post-termination retention or return/destruction procedures, and remedies for breach or inadvertent disclosure.

Step-by-Step: How to Prepare and Execute a Clean Team Agreement

Follow a short, repeatable sequence from drafting to execution and operational access to minimize delay and legal exposure.

  • 01
    Draft: Identify scope, members, controls and remedies before sharing documents.
  • 02
    Negotiate: Counsel exchange redlines and confirm technical protections.
  • 03
    Execute: All parties sign and date the final agreement.
  • 04
    Provision Access: Enable accounts, apply redaction, and log access in an audit trail.

Configure Your Online Clean Team Workflow

A digital workflow enforces access rules and preserves an audit log; configure settings before granting access.

Field Configuration
Redaction Rules Predefine redaction tags and mandatory reviewer steps
Access Level Assign view-only or download rights per user
Authentication Require MFA or SMS verification for all members
Audit Trail Enable IP, timestamp, and action logging

Digital Sharing and eSubmission Requirements

Confirm the technical and security requirements of the platform you will use to host and share clean-team materials.

  • Integrations: Salesforce, NetSuite, Box, Google Drive supported
  • Formats Supported: PDF, Word DOCX, Excel, and secure viewer formats
  • Authentication Options: Email link, SMS code, MFA, or KBA where required

How Documents Move Through the Clean Team Process

A controlled flow reduces risk: upload, limit access, capture reviews, and retain records according to the agreement.

  • Upload Document: Place source files into a segregated secure repository
  • Place Fields: Mark items that require redaction or restricted review
  • Invite Signers: Send secure invites to named clean-team members only
  • Store & Audit: Capture timestamps, IPs, and actions for each access

Typical Timelines, Deadlines, and Processing Expectations

Establish clear deadlines for each phase to keep diligence on schedule and to trigger access termination and disposition steps.

Negotiation Window:

Allow 3–7 business days for counsel to finalize agreement

Diligence Period:

Set an agreed review window, commonly 30–90 days

Access Start:

Provision access immediately after fully executed agreement

Redaction Turnaround:

Require redaction completion within 5–10 business days

Post-Closing Disposition:

Specify return or destruction timeline upon closing or termination

Key Milestones During a Clean Team Engagement

Track milestones to ensure access aligns with commercial and legal checkpoints during the transaction lifecycle.

01

Execution

Agreement signed and dated by all parties

02

Provisioning

Accounts created and authentication enforced

03

Diligence Completion

Review window closes and findings are summarized

04

Termination & Archive

Access revoked and records retained per retention policy

Common Mistakes to Avoid When Preparing a Clean Team Agreement

  • Overbroad scope that permits review of nonessential competitive information, increasing antitrust and waiver risk.
  • Insufficient redaction standards or lack of a defined redaction reviewer, causing inadvertent disclosure of sensitive fields.
  • No audit trail or weak authentication allowing disputes about who accessed which documents and when.
  • Failure to update the clean-team roster promptly when members change, leaving unauthorized personnel with access.

Risks and Potential Consequences of Improper Handling

Antitrust Exposure: Civil enforcement risk
Contract Breach: Damages and injunctive relief
Data Breach Liability: Regulatory fines and remediation costs
Privilege Waiver: Loss of attorney-client protections
Evidentiary Impact: Documents may be excluded in litigation
Reputational Harm: Loss of trust and business disruption

eSignature Provider Comparison for Clean Team Workflows

Compare baseline pricing and core capabilities relevant to secure signing and audit needs. signNow appears first for reference in each row.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Legal Clean Team Agreements

Answers to common operational and legal questions when drafting, executing, and operating under a clean team protocol.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users