Parties
Full legal names and roles (buyer, seller, lender, escrow/title company) to ensure correct attribution and enforceability.
Using a dedicated addendum reduces ambiguity about who pays specific fees, helps align expectations before settlement, and supports accurate escrow and title accounting.
All parties should review the addendum for consistency with the purchase contract and lender requirements before executing at or before closing.
Full legal names and roles (buyer, seller, lender, escrow/title company) to ensure correct attribution and enforceability.
Legal property description and address so costs are tied to the correct transaction and for recording or audit purposes.
Line-by-line allocation (title, recording, transfer taxes, lender fees, prorated taxes, inspections, HOA fees) with dollar amounts or percentage rules.
Clear rule language stating who pays each item, how prorations are calculated, and any caps or seller concessions.
The date the addendum governs (usually the closing date); affects prorations and recording timing.
Signature blocks with printed names, dates, and authority statements confirming signers can bind their party.
| Signer Order | Buyer | Seller | Escrow | Lender |
|---|---|
| Authentication Method | Email link with optional SMS code for higher assurance. |
| Required Fields | Itemized fees, signatures, dates set as mandatory fields. |
| Notifications | Automated reminders to outstanding signers. |
| File Retention | Set retention duration consistent with compliance policy. |
Ensure the platform can export signed documents with a tamper-evident certificate and that it meets any industry compliance requirements you have.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Prepare and agree on itemized costs before settlement authorization.
Deliver the finalized addendum to buyer, seller, title, and lender for review.
All parties sign on or before the scheduled closing date.
Record deed and report tax forms as required after closing.
Deliver final addendum to title and lender several days before closing.
All signatures should be completed on or before the confirmed closing date.
Record deeds promptly after closing to protect title and priority.
Submit required tax forms (e.g., 1099-S) per IRS timelines when applicable.
Retention obligations begin on the execution or creation date of the signed document.
The team standardized closing cost entries across deals to reduce last-minute corrections.
Optica used a templated addendum to clarify seller concessions on multiple transactions.