Deed
The deed conveys title from seller to buyer and must include an accurate legal description, grantor/grantee names, notarized acknowledgement, and recording information as required by the county.
Accurate closing documents protect buyer and seller rights, ensure clear title transfer, and satisfy lender and recording requirements. They support enforceability under federal e-signature law (15 U.S.C. ch. 96) and state UETA frameworks when electronically executed, and reduce post-closing liability and rework.
The closing packet is assembled and reviewed by multiple specialists; each party has specific responsibilities before and at closing.
Coordinated review by these parties reduces errors, eases funding, and shortens the window between signature and recording.
The deed conveys title from seller to buyer and must include an accurate legal description, grantor/grantee names, notarized acknowledgement, and recording information as required by the county.
Itemizes settlement charges, prorations, and payoffs; ensures compliance with federal Truth in Lending and RESPA timing where applicable.
Secures the loan against the property and contains lender covenants, payment terms, and remedies for default; execution and notarization are typically required.
The borrower's unconditional promise to pay, stating principal, interest rate, payment schedule, and acceleration clauses.
Seller’s sworn statements about liens, judgments, and ownership history used by title insurers to underwrite coverage.
Final accounting of funds disbursed and received at closing, included in lender and escrow records for audit and tax purposes.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS code, or KBA depending on required assurance |
| Conditional Fields | Show or hide based on role or checkbox selections |
| Template | Reusable closing template with standard clauses and fields |
| Audit Trail | Enable capture of IP, timestamps, and signer actions |
Confirm supported file types, connector availability, and signer authentication options before building a closing workflow.
Choose a platform that supports your document formats and integrates with title and loan systems to automate population, preserve audit trails, and streamline post-closing distribution to stakeholders and recordkeeping systems.
The agreed date for signatures and funding; use MM/DD/YYYY.
Set an internal cutoff before lender funding to confirm cleared funds.
Submit deed and mortgage to county recorder promptly to perfect title.
Date for prorating taxes and HOA dues between parties.
Provide executed copies to lender, title insurer, and parties after recording.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Trial available | Trial available | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Martin Properties moved to digital closings to eliminate in-person signings and speed remote deals.
BIS evaluated security and regulatory posture for enterprise adoption.