Title
A clear heading identifying the resolution’s subject and whether it is a board or member resolution, including the corporate name and meeting context.
A properly drafted resolution creates clear internal authority, supports third-party reliance, and reduces personal liability risk for directors and officers. Under federal and state e-signature frameworks, electronic resolutions can be legally effective when they meet ESIGN (15 U.S.C. §7001) and applicable UETA requirements.
Keep signatures and meeting minutes together in the official minute book and follow any state-specific formalities required by the company’s charter and bylaws.
The board chair typically certifies that a resolution was adopted at a duly convened meeting; that signature confirms quorum and voting results and may be requested by banks or counterparties to verify authority.
The corporate secretary maintains the minute book and signs or attests to certified copies of resolutions; the secretary’s attestation is often required when delivering documents to third parties or filing official records.
| Field | Configuration |
|---|---|
| Signer Order | Board chair → directors → secretary |
| Authentication | Email plus SMS or KBA as needed |
| Audit Trail | Enable IP, timestamp, and history |
| Storage | Export PDF to official minute book |
Ensure platform security aligns with company policies and legal requirements, and retain signed PDFs and audit records in the official corporate archive.
Provide certified copy within 10–30 days
Adopt prior to execution date
Use explicit MM/DD/YYYY effective date
File executed copy immediately
Deliver certification on demand
A clear heading identifying the resolution’s subject and whether it is a board or member resolution, including the corporate name and meeting context.
A brief background (recitals) that explains why the board is acting and references relevant authority in the bylaws or operating agreement.
One or more resolved clauses that unambiguously state the action authorized, limits of authority, and any monetary or term constraints.
Specific designation of the individual(s) empowered to act, with title, scope, and any delegation conditions clearly defined.
An attestation by the corporate secretary or authorized officer certifying adoption date, vote results, and that the copy is true and complete.
Exhibits, contract drafts, or banking forms attached for reference and to ensure third parties can verify the authorized instruments.
A leadership team needed secure compliance for corporate approvals
A healthcare organization required remote signing with strict privacy controls