Scope
Define precisely which obligations, systems, locations, and time periods the exhibit covers so there is no ambiguity about applicability.
A Legal Compliance Exhibit reduces ambiguity about who must meet which obligations and creates auditable evidence of promises, policies, and controls. It supports enforcement and regulatory review under ESIGN (15 U.S.C. ch. 96) and state UETA frameworks when executed electronically.
These exhibits are completed by people closest to compliance and contract execution.
Knowing the right participants avoids delays and helps meet filing or audit requirements.
Typically a senior compliance or risk manager who understands program controls and may certify accuracy. This person must have delegated authority to represent the organization on regulatory matters and should document the scope of their attestations.
An executive or contract signatory listed in corporate records with authority to bind the entity. The signer should ensure statements in the exhibit are accurate, and any limitations or carve-outs are noted in the signing block.
Define precisely which obligations, systems, locations, and time periods the exhibit covers so there is no ambiguity about applicability.
List applicable laws, regulations, and standards (for example, HIPAA, 45 CFR §164.530(j), ESIGN, UETA) that the party certifies to follow.
Describe specific technical or administrative controls in place, such as encryption, access controls, monitoring, and audit trails.
Identify the individual or department accountable for maintaining compliance and for responding to audits or inquiries.
Specify how compliance will be verified: internal review, third-party audit, certificates, or sample testing and the frequency of checks.
Provide printed name, title, date, and signature lines; note whether electronic signature, witness, or notarization is required.
| Field | Configuration |
|---|---|
| Required Fields | Make legal name, effective date, and signature mandatory |
| Conditional Logic | Show controls fields only when specific standards are selected |
| Routing | Route to compliance then counsel in sequence |
| Audit Trail | Enable time-stamped history and signer attributes |
Choose a platform that supports required authentication, audit trails, and retention.
Verify the vendor provides compliant encryption, retention, and optional BAA or 21 CFR Part 11 support if required by the exhibit.
W-9: supply taxpayer information to payer upon request
1099-NEC to recipient and IRS by Jan 31
Form 1040 due Apr 15 (extension to Oct 15 permitted)
Retain per 8 CFR §274a.2(b)(2)(i)(A)
Maintain audio-video and journals per state RON rules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Optica needed a simple compliance checklist to accompany investor docs
A property manager required tenant compliance confirmations