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Legal Concession Agreement

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LEGAL CONCESSION AGREEMENT

This Legal Concession Agreement (the "Agreement") is entered into as of Effective Date: , by and between Licensor: , with principal address at , and Concessionaire: , with principal address at .

RECITALS

WHEREAS, Licensor is the lawful owner or manager of certain real property and facilities commonly known as the Premises described as: ; and

WHEREAS, Concessionaire desires to operate and manage a concession business for the sale of goods and/or services described as: (the "Concession") on the Premises; and

WHEREAS, Licensor is willing to grant Concessionaire the right to operate the Concession subject to the terms and conditions set forth herein.

NOW, THEREFORE

In consideration of the foregoing premises and the mutual covenants contained herein, the parties agree as follows:

1. DEFINITIONS

1.1 "Premises" means the specific area within the property described in the Premises description above and any further delineation attached by Licensor in writing. 1.2 "Gross Sales" means all revenue received by Concessionaire from the Concession before deduction for any expenses, refunds or taxes. 1.3 "Term" means the period set forth in Section 3.

2. GRANT OF CONCESSION

2.1 Grant. Subject to the terms and conditions of this Agreement, Licensor hereby grants to Concessionaire the non-exclusive right to operate the Concession at the Premises during the Term. This grant is limited to the Permitted Use specified in Section 2.2.

2.2 Permitted Use. Concessionaire shall use the Premises solely for: . Any change in the Permitted Use requires Licensor's prior written consent, which shall not be unreasonably withheld.

3. TERM

3.1 Term. The Term shall commence on Commencement Date: and shall expire on Expiration Date: , unless earlier terminated in accordance with this Agreement.

4. FEES, PAYMENTS AND RECORDS

4.1 Fees. Concessionaire shall pay to Licensor the following consideration: (a) An initial annual fee of $ payable in accordance with payment schedule set by Licensor; and (b) a percentage of Gross Sales equal to % (the "Percentage Fee"), payable monthly within days following the end of each calendar month.

4.2 Minimum Guarantee. Concessionaire shall pay a Minimum Monthly Guarantee of $. To the extent Percentage Fee for any month exceeds the Minimum Monthly Guarantee, Concessionaire shall remit the higher amount.

4.3 Books and Records. Concessionaire shall maintain complete and accurate books and records of Gross Sales, including receipts, cash register reports and electronic records, for a period of not less than three (3) years following the date of each transaction. Licensor or its authorized representative shall have the right to audit such records upon reasonable notice and during normal business hours.

5. OPERATIONS; COMPLIANCE

5.1 Standards. Concessionaire shall operate the Concession in a first-class manner, maintaining cleanliness, customer service standards and hours of operation reasonably required by Licensor. Concessionaire shall staff the Concession with trained personnel and shall not permit nuisance, waste or activity that interferes with other tenants or visitors.

5.2 Licenses and Permits. Concessionaire shall, at its sole cost and expense, obtain and maintain all licenses, permits and approvals required by applicable law for the operation of the Concession, including health, safety and sales tax registrations. Concessionaire shall promptly provide Licensor copies of such permits upon request.

6. MAINTENANCE AND REPAIR

6.1 Routine Maintenance. Concessionaire shall keep the Concession area and any equipment provided by Concessionaire in good condition and repair, ordinary wear and tear excepted. Concessionaire shall promptly repair any damage caused by its negligence or willful misconduct.

7. INSURANCE; INDEMNITY

7.1 Insurance. Concessionaire shall procure and maintain at its expense commercial general liability insurance with limits not less than $ per occurrence, naming Licensor as additional insured as its interests may appear. Concessionaire shall provide Licensor with certificates evidencing such coverage prior to commencement of operations.

7.2 Indemnity. Concessionaire shall indemnify, defend and hold harmless Licensor, its affiliates, agents and employees from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of Concessionaire's performance under this Agreement, including but not limited to personal injury, property damage and regulatory fines, except to the extent caused by Licensor's gross negligence or willful misconduct.

8. ASSIGNMENT AND SUBLETTING

8.1 Assignment. Concessionaire shall not assign or transfer this Agreement or any interest herein, nor sublet the Concession, without the prior written consent of Licensor, which consent shall not be unreasonably withheld for assignments to affiliates or bona fide purchasers. Any attempted assignment without such consent shall be void and a material default.

9. DEFAULT; REMEDIES

9.1 Events of Default. Each of the following shall constitute an event of default by Concessionaire: (a) failure to pay any fees within days after written notice of nonpayment; (b) failure to maintain required insurance; (c) abandonment or cessation of operations for more than consecutive days without Licensor's consent; or (d) material breach of any provision of this Agreement.

9.2 Remedies. Upon the occurrence of an event of default, Licensor may terminate this Agreement and pursue any remedy available at law or in equity, including recovery of unpaid fees, injunctive relief and damages. Licensor's rights and remedies are cumulative and may be exercised singularly or concurrently.

10. NOTICES

All notices and communications required or permitted under this Agreement shall be in writing and shall be delivered personally, by certified mail (return receipt requested), or by nationally recognized overnight courier to the addresses set forth below or to such other address as a party may designate by written notice to the other party.

11. AMENDMENT; WAIVER

11.1 Amendment. This Agreement may be amended only by a written instrument executed by both parties. 11.2 Waiver. The failure of either party to enforce any provision of this Agreement shall not be deemed a waiver of future enforcement of that or any other provision.

12. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of: . The parties submit to the exclusive jurisdiction of the state and federal courts located in that State for the resolution of disputes arising under this Agreement.

13. ENTIRE AGREEMENT; SEVERABILITY; COUNTERPARTS

13.1 Entire Agreement. This Agreement, together with any exhibits or written schedules executed by the parties, constitutes the entire agreement between the parties with respect to the Concession and supersedes all prior negotiations, understandings and agreements. 13.2 Severability. If any provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. 13.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

14. MISCELLANEOUS PROVISIONS

14.1 Relationship of Parties. The parties are independent contractors. Nothing contained in this Agreement shall be deemed to create a partnership, joint venture or agency relationship between the parties for any purpose. 14.2 Remedies Cumulative. Except as otherwise provided, the rights and remedies of the parties are cumulative and in addition to any other remedies available at law or equity.

Licensor - Print Name:

By:

Title:

Date:

Concessionaire - Print Name:

By:

Title:

Date:

Enter text✕

What a Legal Concession Agreement Covers

A Legal Concession Agreement establishes the terms under which a grantor (often a public authority or property owner) permits a concessionaire to operate, manage, or provide services using a defined asset. Typical elements include the scope of rights granted, exclusive or non‑exclusive operating privileges, duration, payment or royalty schedules, performance standards, reporting obligations, insurance and indemnity provisions, maintenance responsibilities, audit and compliance rights, and termination conditions. The agreement allocates operational and regulatory risk, describes remedies for breach, and specifies dispute resolution and amendment procedures to govern the concession relationship.

Why this agreement matters

A clear Legal Concession Agreement protects the grantor and concessionaire by defining operational boundaries, payment terms, and compliance obligations. Well drafted terms reduce litigation risk, support regulatory oversight, and make enforcement and financial reconciliation more predictable throughout the contract term.

Why this agreement matters

Typical parties and stakeholders

Typical parties who draft, review, or sign Legal Concession Agreements include public agencies, private operators, lenders, and outside counsel.

  • Municipal authorities and procurement offices responsible for asset concessions and public‑private arrangements
  • Private concessionaires, operators, and franchisees who manage services, facilities, or vendor operations under contract
  • Commercial landlords, property managers, and investors negotiating exclusive operational rights and revenue sharing

Confirming each party's authority, procurement approvals, and delegated signatory limits before execution prevents avoidable disputes and post‑signing challenges.

Roles who sign and manage concessions

City Procurement Manager

Oversees vendor selection, negotiates concession terms, and ensures municipal compliance with procurement rules and public records. Reviews insurance and performance bond requirements, monitors fiscal reporting, and coordinates legal review to protect the public interest during the concession lifecycle.

Concessionaire CEO

Manages commercial operations, accepts financial and operational obligations under the agreement, and secures required approvals and permits. Responsible for implementing performance standards, reporting metrics, and maintaining required insurance and indemnities.

Core sections to include in a professional agreement

A comprehensive Legal Concession Agreement organizes rights, duties, financial terms, compliance mechanisms, and exit provisions so both parties understand expectations and remedies.

Grant of Rights

Precisely describe what is granted (e.g., operation of specified facilities), geographic or operational limits, exclusivity, and exclusions to avoid ambiguity about permitted activities.

Scope and Obligations

List operational requirements, maintenance standards, service levels, staffing obligations, and permit or licensing responsibilities that the concessionaire must meet.

Payment Terms

Define fees, royalties, revenue share formulas, payment schedule, audit rights, late payment remedies, and calculation methods for periodic reporting.

Performance Guarantees

Include performance metrics, monitoring and inspection rights, remedies for shortfalls, required bonds or security, and step‑in or cure periods.

Insurance & Indemnity

Specify required insurance types and limits, naming of additional insureds, indemnification obligations, and responsibility for third‑party claims.

Termination & Renewal

State termination events, cure periods, renewal mechanics, transfer restrictions, and post‑termination obligations such as handover and records retention.

Step-by-step: complete and execute the agreement

Follow a clear sequence to prepare, review, sign, and record the concession to reduce administrative delay and legal risk.

  • 01
    Draft: Assemble terms, exhibits, and insurance requirements; involve legal counsel early.
  • 02
    Internal approvals: Obtain procurement or board approvals required by grantor policy.
  • 03
    Execution: Ensure authorized signatories sign and date; notarize if required.
  • 04
    Record and distribute: Record with the appropriate office and provide fully executed copies to all parties.

Configuring a digital signing workflow

Set up a signing flow that enforces signer order, authentication strength, and secure storage when using an eSignature platform.

Field Configuration
Signer Order Sequential roles: Grantor first, concessionaire second
Authentication Email plus SMS OTP or KBA where required
Notifications Automatic reminders at configurable intervals
Storage Format PDF/A with audit trail and timestamp

Technical considerations for eSigning and storage

Choose an eSignature platform that supports required authentication, audit trails, and export formats for legal and compliance needs.

  • Integrations: Salesforce, NetSuite, Google Workspace, Box
  • File formats: PDF, DOCX, and PDF/A output supported
  • Authentication: Email, SMS OTP, and enterprise SSO options

Typical routing and submission process

A concession workflow follows distinct steps from drafting through execution, delivery, and retention; each step should be tracked and timestamped.

  • Prepare document: Attach exhibits, insurance certificates, and payment schedules
  • Assign signers: Place signature and date fields with roles and order
  • Sign and authenticate: Signers authenticate and execute the agreement
  • Distribute copies: Provide executed PDFs and maintain the audit trail

Security and compliance checklist

Encryption: TLS 1.2/1.3 in transit; AES‑256 at rest
Audit Trail: Persistent logs with timestamps and IP addresses
Access Controls: Role‑based access and SSO support
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA Support: BAA available for protected health data
21 CFR Part 11: Capabilities to support FDA‑regulated records

Common preparation mistakes to avoid

  • Using ambiguous scope language that fails to define permitted activities and leads to operational disputes.
  • Omitting clear revenue calculation methods or audit access, which causes disagreement over payments and reconciliations.
  • Failing to confirm signatory authority or required internal approvals before execution, risking invalidation or rejection.
  • Neglecting insurance, indemnity, and performance security clauses that leave the grantor exposed to third‑party claims.

Potential legal and financial risks

Contract unenforceable: Ambiguous terms may be voided
Withholding tax: Incorrect reporting triggers penalties
Recording rejection: Improperly executed documents may be refused
Notary defects: Improper notarization can impair validity
Breach damages: Monetary liability for nonperformance
Regulatory fines: Noncompliance risks agency penalties

Key timing and deadline considerations

Track effective dates, payment schedules, recording windows, and cure periods to meet contractual and statutory timelines.

Effective Date:

Date the agreement takes effect (MM/DD/YYYY)

Execution Deadline:

Complete signatures by specified execution cutoff

Payment Milestones:

List dates for initial payment and recurring remittances

Recording Window:

Record instruments within the required local timeframe

Notice Periods:

Specify days required for cure, termination, or renewal notices

Milestones from negotiation to handover

A milestone timeline clarifies responsibilities and kickoff dates for each major phase of the concession arrangement.

01

Negotiation Complete

Final draft agreed and marked for legal review

02

Approvals Secured

Board or procurement approvals obtained

03

Execution

Agreement signed, dated, and notarized if required

04

Operational Handover

Concessionaire assumes operations per handover plan

How concession agreements compare with license agreements

Concession agreements and licenses can look similar; key differences affect exclusivity, control, and typical term lengths.

Criteria Concession Agreement License Agreement
Control high operational control limited rights
Exclusivity often exclusive often non‑exclusive
Transferability restricted often transferable
Recording sometimes recorded rarely recorded

eSignature vendor comparison for executing concession documents

Compare vendor pricing and capabilities commonly relevant to Legal Concession Agreements. signNow appears first per sourcing policy; verify plan details with each vendor directly before procurement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of electronic execution

These condensed examples show how organizations applied digital signing and standardized agreements to accelerate concession workflows.

Martin Properties (Founder)

Martin Properties needed remote execution for multiple vendor contracts across properties to meet opening schedules.

  • Used mobile and offline signing workflows to collect signatures from on-site managers.
  • The firm completed documentation remotely with consistent audit trails and reduced in-person dependency while maintaining compliance and recordkeeping standards.

Fertility Centers of Illinois (Founder)

The center required secure signature capture for operational agreements touching sensitive patient data.

  • Implemented a HIPAA‑compatible BAA and secure eSignature workflow.
  • The team achieved reliable, auditable executions while preserving patient privacy and meeting internal compliance protocols.

Frequently asked questions and solutions

Answers to common questions about preparing, signing, and storing Legal Concession Agreements in the United States.


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