Identification
Clear fields for the consenting party's full legal name, role or capacity, contact information, and any organization or account identifiers associated with the original consent.
A documented conversion preserves evidence of intent, demonstrates compliance with electronic-signature law (ESIGN, 15 U.S.C. ch. 96) and state UETA rules, and reduces disputes over whether a prior consent remains effective. It also clarifies the scope and duration of consent and the method of future notices or revocations.
Use by the right role reduces processing errors and ensures that parties with the authority to grant or accept consent are correctly identified and recorded.
Clear fields for the consenting party's full legal name, role or capacity, contact information, and any organization or account identifiers associated with the original consent.
A concise reference to the prior consent: document name, signing date, location in records, and any unique identifiers such as record ID or file path.
A precise clause stating that the prior consent is converted to the new format, specifying effective date, scope, and whether conversion is full or limited to certain rights.
Record of how the signer's identity was verified (ID check, KBA, SMS code) and what authentication method was used for the signature.
Timestamp, IP address, device type, and chain-of-custody notes that support attribution and reproduce the signing event for auditors.
Instructions for revoking or amending consent and the contact or address for sending notices, plus any required consumer disclosures under ESIGN.
| Field | Configuration |
|---|---|
| Document Template | Include conversion clause, prior-consent reference, and standard signer fields. |
| Authentication | Use email + SMS or KBA for higher-risk conversions. |
| Audit Trail | Enable detailed logging (IP, timestamp, device) and store with the signed PDF. |
| Retention Policy | Automate archival per retention timeline and legal requirements. |
Choose configurations that meet legal requirements (ESIGN/UETA) and any industry security obligations such as HIPAA where applicable.
Conversion takes effect on the date the form specifies or on the signature date if not specified.
Provide access to the converted record within standard business processing times, typically 24–72 hours.
Allow for hold periods if litigation or audit is reasonably anticipated.
Specify a processing window for revocations or withdrawals of consent.
If conversion triggers statutory notice deadlines, calendar those deadlines separately.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |