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Legal Contract Disclosures

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LEGAL CONTRACT DISCLOSURES

This Legal Contract Disclosures agreement (the Disclosure) is made and entered into as of Effective Date: by and between Disclosing Party: with address , and Receiving Party: with address .

RECITALS

WHEREAS, the parties have entered into or anticipate entering into one or more agreements or transactions identified as: (the Underlying Agreement); and

WHEREAS, the parties desire to disclose certain material facts, relationships, financial interests, pending or threatened claims, and other matters that are material to the execution, performance, or enforcement of the Underlying Agreement; and

WHEREAS, the parties agree that the disclosures set forth herein shall be relied upon by the Receiving Party in evaluating rights and obligations under the Underlying Agreement, subject to the terms and limitations set forth below.

NOW, THEREFORE

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained in the Underlying Agreement and herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Disclosure, the following capitalized terms shall have the meanings set forth below. "Disclosing Party" means the party identified above as Disclosing Party. "Receiving Party" means the party identified above as Receiving Party. "Disclosed Matters" means all facts, relationships, liabilities, interests, claims, proceedings, notices, or other information set forth in Section 2 and any schedules or attachments hereto. "Confidential Information" has the meaning assigned in Section 4.

2. DISCLOSED MATTERS

The Disclosing Party hereby makes the following disclosures of material matters, each of which is material to the evaluation of the Underlying Agreement. The Disclosing Party represents that the disclosures set forth below constitute a true and complete list of the Disclosed Matters known to the Disclosing Party as of the Effective Date, except as subsequently disclosed in accordance with Section 3.

3. CONTINUING OBLIGATION TO DISCLOSE

The Disclosing Party shall promptly disclose in writing to the Receiving Party any additional material matters of which it becomes aware after the Effective Date that would reasonably be expected to affect the Receiving Party's rights or obligations under the Underlying Agreement. Such disclosure shall be provided no later than days after discovery of the matter, together with a written statement of the known facts and the date of discovery.

4. CONFIDENTIALITY AND USE

All Disclosed Matters and any information supplied pursuant to this Disclosure shall be treated as Confidential Information of the Disclosing Party and shall be used by the Receiving Party solely for the purposes expressly permitted under the Underlying Agreement. The Receiving Party shall not disclose Confidential Information except (a) as required by law or regulation (subject to the notice and protective provisions below), (b) to its directors, officers, employees, professional advisors, or affiliates who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein, or (c) with the Disclosing Party's prior written consent.

If the Receiving Party is required by law to disclose any Confidential Information, it shall (to the extent legally permitted) provide the Disclosing Party with prompt written notice and cooperate reasonably with the Disclosing Party's efforts to obtain a protective order or other remedy.

5. MATERIAL LITIGATION, CLAIMS AND REGULATORY MATTERS

The Disclosing Party represents and warrants that the following identifies any pending or threatened litigation, arbitration, governmental or regulatory investigations, notices of violation, liens, or other claims that are material to the Underlying Agreement:

6. CONFLICTS OF INTEREST AND FINANCIAL INTERESTS

The Disclosing Party discloses the existence (if any) of the following categories of potential conflicts or material financial interests. Check all that apply and provide explanation below.




7. REPRESENTATIONS AND WARRANTIES

The Disclosing Party represents and warrants to the Receiving Party that, to the best of its knowledge after reasonable inquiry: (a) the Disclosed Matters are true and correct in all material respects as of the Effective Date; (b) there are no other material facts known to the Disclosing Party that have been intentionally omitted; and (c) the Disclosing Party has the authority to make the disclosures set forth herein. The Receiving Party acknowledges that it may rely upon the representations set forth in this section in exercising its rights under the Underlying Agreement.

8. INDEMNIFICATION

The Disclosing Party shall indemnify, defend, and hold harmless the Receiving Party and its affiliates from and against any and all losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) incurred by the Receiving Party to the extent arising out of or resulting from any material misrepresentation, omission, or breach of the representations and warranties set forth in Section 7.

9. LIMITATION OF LIABILITY

Except for liabilities arising from fraud or willful misconduct, neither party shall be liable to the other for consequential, incidental, special, or punitive damages arising out of the disclosure or use of Disclosed Matters. The parties acknowledge that the remedies provided in this Disclosure are not exclusive and are cumulative with any other remedies available at law or in equity.

10. NOTICES

All notices, requests, consents, demands and other communications required or permitted under this Disclosure shall be in writing and shall be delivered to the parties at the addresses set forth below (or to such other address as a party may designate by notice).

11. AMENDMENTS; WAIVER; COUNTERPARTS

This Disclosure may not be amended, modified or supplemented except by a written instrument signed by both parties. No waiver of any provision hereof shall be effective unless in a writing signed by the waiving party. This Disclosure may be executed in one or more counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Disclosure shall be governed by and construed in accordance with the laws of the jurisdiction specified in the Underlying Agreement, without regard to principles of conflicts of law. This Disclosure, together with the Underlying Agreement, constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior oral or written representations, discussions or agreements. If any provision of this Disclosure is held to be invalid or unenforceable, such provision shall be reformed only to the extent necessary to make it enforceable, and the remaining provisions shall remain in full force and effect.

MISCELLANEOUS PROVISIONS

The parties agree that no third party shall have any right to enforce any provision of this Disclosure unless expressly provided herein. The obligations and remedies set forth herein are cumulative and not exclusive. Headings are inserted for convenience only and shall not affect interpretation.

Disclosing Party:

By:

Date:

Receiving Party:

By:

Date:

Enter text✕

What Legal Contract Disclosures Are and when they matter

Legal Contract Disclosures are explicit statements, schedules, or attachments that explain material facts, risks, and rights related to a contract. They appear inside or alongside commercial agreements, consumer contracts, employment documents, and real estate transactions to promote informed consent, allocate risk, and meet regulatory requirements. Properly drafted disclosures clarify obligations, reduce litigation risk, and create a record that supports enforceability when signatures, dates, and retention are handled correctly under applicable U.S. law.

Why clear disclosures reduce risk and support enforceability

Clear, complete disclosures establish expectations, limit ambiguity, and document consent — essential for enforceability. When executed electronically under the ESIGN Act (15 U.S.C. ch. 96) or state UETA laws, properly captured signatures and retention practices preserve legal effect. Platforms that follow these standards can help maintain audit trails and data protection without changing the legal substance of the disclosure.

Why clear disclosures reduce risk and support enforceability

Typical organizations and teams that manage contract disclosures

Different teams create or receive disclosures depending on industry and transaction type.

  • Legal and compliance teams that draft clauses and run reviews before execution.
  • Operations, procurement, and finance teams that attach disclosure exhibits to purchase or service agreements.
  • Real estate brokers and property managers who deliver statutory property or lead-based paint disclosures.

Effective workflows assign drafting, review, signature, and retention responsibilities to specific roles to avoid gaps.

Who typically signs or approves these disclosures

General Counsel

General counsel or senior legal staff review disclosure language, confirm regulatory compliance, and approve signature authority. They establish the governing law clause and retention policies to reduce litigation exposure and ensure the company can produce records if disputes arise.

Operations Manager

Operations or contract managers assemble exhibits, confirm factual accuracy, coordinate notarization when required, and manage secure storage. They often trigger template updates and enforce signer order for multi-party transactions.

Core elements every professional disclosure should include

A professional disclosure is concise but comprehensive: it identifies parties, explains material facts, and documents consent with clear dates and signature blocks.

Parties

Full legal names and contact details for each contracting party, including entity type and authorized signer, to prevent identity or enforcement disputes.

Transaction summary

Short description of the transaction or issue being disclosed, including relevant dates, obligations, and monetary amounts if applicable.

Material facts

Items that would influence assent or performance — defects, conflicts of interest, liens, regulatory limitations, and any known risks.

Legal references

Applicable statutes, regulatory citations, or contract clauses that govern the disclosure or add specific legal obligations or remedies.

Confidentiality and use

Terms describing how disclosed information may be used, protected, and who may access it during and after the contract term.

Signatures and dates

Designated signature blocks for each party with name, title, date, and, where required, witness or notary blocks to support formal execution.

Security and compliance checks to include on disclosures

Encryption: TLS 1.2/1.3
Data at rest: AES-256 encryption
Audit trail: IP, timestamp, action log
HIPAA: BAA required for PHI
Authentication: Email, SMS, KBA options
Retention control: Immutable archival options

Step-by-step: complete and execute a contract disclosure

Follow a consistent sequence to draft, review, sign, and archive disclosures to maintain enforceability and an auditable record.

  • 01
    Draft: Prepare clear disclosure text and exhibits.
  • 02
    Review: Legal and operations confirm accuracy.
  • 03
    Sign: Capture signatures with required authentication.
  • 04
    Archive: Store signed record with audit trail.

Suggested digital workflow settings for consistent processing

Configure your e-sign workflow to reduce signer friction, enforce order, and capture compliance evidence.

Field Configuration
Signer Order Sequential or parallel signer routing
Authentication Email link, SMS code, or KBA
Conditional Fields Show fields only when relevant answers selected
Template Use Save standard disclosures as reusable templates

Typical delivery and processing flow for electronic disclosures

A reliable flow ensures each party receives, reviews, authenticates, and signs the disclosure while preserving the audit record.

  • Prepare Package: Upload doc and place fields
  • Send: Distribute via email or secure link
  • Authenticate: Apply chosen signer verification
  • Complete: Collect signatures and store copy

Technical considerations for eSigning and distribution

Choose a signing platform that supports required file types, integrations, and evidence capture for compliance.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • File Formats: PDF, DOCX, HTML supported
  • Mobile Support: Mobile signing and offline mode

Confirm the platform preserves audit trails, offers role-based access, and supports any necessary BAA or 21 CFR Part 11 controls.

Common legal risks when disclosures are incomplete or mishandled

Enforceability: Missing signatures can void agreement
Statute limits: Wrong dates affect limitations
Regulatory fines: HIPAA or SEC penalties possible
Tax exposure: Incorrect reporting triggers penalties
I-9 penalties: Paperwork violations carry fines
Data breach: Inadequate controls increase liability

Frequent preparation mistakes to avoid

  • Using inconsistent party names across documents, which complicates enforcement and identity verification during disputes.
  • Omitting effective dates or using ambiguous date formats, which can alter timing of obligations or statute of limitations.
  • Failing to include necessary witness or notary blocks where a state or transaction type requires them for recordability.
  • Relying on weak signer authentication for high-risk disclosures instead of stronger methods like KBA or two-factor verification.

Key timing rules and when to act

Observe timing rules for disclosure delivery, signature capture, and retention to preserve rights and meet e-signature consent obligations.

Before Signing:

Provide consumer e-consent and ability to receive records (ESIGN §7001(c))

Signature Deadline:

Set a reasonable signing window in the routing notice

Record Retention Start:

Retention typically begins on execution date

Responding to Requests:

Provide copies within a commercially reasonable timeframe

Notarization Window:

Coordinate signer availability for in-person or RON sessions

How contract disclosures differ from similar documents

A concise comparison highlights when a separate disclosure is necessary versus using clauses inside the main agreement.

Criteria Contract Disclosure Related Document
Notarization Needed rarely more common for deeds
Tax Reporting yes for 1099s
Consumer Consent often required depends on form
Primary Use inform parties record transaction

Typical eSignature vendor pricing and feature snapshot

High-level pricing and capability comparisons can help estimate platform costs and compliance features for managing disclosures.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes (BAA available) Yes (BAA available) No No

FAQs and quick troubleshooting for Legal Contract Disclosures

Answers to common questions about execution, validity, authentication, and retention for contract disclosures.


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