Parties
Full legal names and entity types for the corporation and the representative, including jurisdiction of incorporation and business address, to avoid ambiguity and ensure enforceability.
A clear representation agreement reduces ambiguity about who may bind the corporation, protects third parties relying on authority, and supports internal governance by documenting approvals and limits of power.
Organizations and individuals commonly involved with this agreement include corporate officers, general counsels, outside counsel, registered agents, and counterparties needing assurance of authority.
Use this agreement whenever a person will execute filings, contracts, or legal acts on behalf of a corporation and counterparties require written proof of delegation.
Full legal names and entity types for the corporation and the representative, including jurisdiction of incorporation and business address, to avoid ambiguity and ensure enforceability.
A precise description of permitted acts (signing contracts, filing documents, accepting service) and explicit exclusions to limit implied authority and reduce third-party risk.
Reference to board resolution, corporate minutes, or bylaws that grant the delegation; include resolution date and authorizing signature to evidence internal approval.
Effective date and expiration or termination triggers (e.g., revocation, change of officer) so third parties can confirm current authority at signing time.
Designated signature lines for the corporate officer and the authorized representative, with printed names, titles, dates, and any required witness or notary acknowledgement.
Instructions to attach the corporate resolution, retain originals in the minute book, and distribute certified copies to counterparties where needed.
| Field | Configuration |
|---|---|
| Signature Order | Set sequential signing to require corporate officer before representative. |
| Authentication | Use email plus SMS code or KBA for higher-assurance signers. |
| Attachments | Require upload of corporate resolution and ID documents before signing. |
| Retention | Enable automatic archival and exportable audit trail PDF upon completion. |
Choose a platform that supports audit trails, conditional fields, and role-based access so records remain verifiable and auditable.
Date authority becomes operative; enter MM/DD/YYYY.
Record approval in minutes before execution when bylaws require it.
Place the signed agreement with the corresponding resolution promptly after execution.
Submit when the representation triggers a recordable document or statutory filing.
Retention typically begins on the execution date for preservation schedules.
Prepare language that defines scope and references corporate authorization.
Board or officer signs resolution authorizing the delegation.
Authorized parties sign; obtain notarization or witness if required.
Store originals with minute book and distribute certified copies.
A chief executive or other officer with delegated authority can sign on behalf of the corporation when board resolutions or bylaws grant such power; document the source of authority explicitly.
General counsel or an appointed agent may be authorized to execute filings or legal documents; include notarization or witness requirements where the action is recordable.