Entity Identification
Full legal name, formation jurisdiction, and entity type to establish the legal counterparty and match public records.
A complete form reduces transactional risk by documenting legal identity, authority to sign, and regulatory status, supporting enforceability and accurate tax reporting.
Final review often involves both legal and finance to ensure consistency with contract terms and internal policies.
| Field | Configuration |
|---|---|
| Authentication Level | Email link or SMS code for signer verification |
| Required Attachments | Upload formation docs, W-9, or authorization letter |
| Routing Order | Send to legal, then finance, then counterparty |
| Audit Trail | Enable timestamps, IP logs, and download receipts |
Choose a platform that supports secure uploads, audit logs, and conditional fields for required evidence.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Full legal name, formation jurisdiction, and entity type to establish the legal counterparty and match public records.
TIN/EIN, withholding status, and W-9/W-8 classification to support correct tax reporting and backup withholding determinations.
Signed statement and supporting documents showing the signer has power to bind the entity, such as corporate resolutions or officer certificates.
Service address, invoice remit address, and bank/payment details to ensure correct execution and disbursement of funds.
Insurance, sanctions screening, privacy and data handling attestations required for regulated industries and procurement policies.
Dated signature block with printed name, title, and a clear statement that the signer is authorized to execute.
Optica needed consistent vendor intake to streamline closings.
A real estate firm required verified counterparty details for lease signings.