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Legal Deal Disclosure Form

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LEGAL DEAL DISCLOSURE FORM

This Legal Deal Disclosure Form (the "Form") is executed as of by and between Client Name: and Counterparty Name: .

RECITALS

WHEREAS, the parties are negotiating or have entered into a proposed transaction described as: (the "Deal");

WHEREAS, the purpose of this Form is to record the material facts, potential conflicts, commissions, encumbrances, and other disclosures relevant to the Deal to permit informed decision-making and to memorialize the parties' disclosure obligations;

WHEREAS, each party desires to make the disclosures set forth below and to acknowledge the representations, warranties, and remedies stated in this Form.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Deal" means the transaction described in deal_description and any material amendment or extension thereto. "Disclosing Party" means the party providing a disclosure hereunder. "Receiving Party" means the party receiving a disclosure. "Material Information" means information that a reasonable person would consider important in deciding whether to enter into or consummate the Deal, including but not limited to litigation, regulatory enforcement, liens, material contracts, environmental liabilities, taxes, or undisclosed related-party arrangements.

2. DISCLOSURE OBLIGATIONS

2.1 Each party shall promptly disclose in writing to the other party any Material Information of which it becomes aware after the date of execution of this Form and prior to the consummation or termination of the Deal. Disclosure shall be made within of becoming aware of the Material Information.

2.2 Disclosures shall be made in good faith and shall include sufficient detail to permit the Receiving Party to assess the nature, scope, and potential effect of the matter disclosed, including relevant dates, identities of persons or entities involved, and copies of material documents where applicable.

3. MATERIAL TERMS OF THE DEAL

4. REPRESENTATIONS AND WARRANTIES REGARDING DISCLOSURES

4.1 Each party represents and warrants to the other that, to the best of its knowledge after reasonable inquiry, the disclosures set forth in this Form and any attachments are true, complete and correct in all material respects as of the date made. Each party agrees to update any disclosure promptly upon discovery that such disclosure was untrue or incomplete in any material respect when made.

4.2 No representation or warranty in this Form is intended to be a substitute for independent due diligence. The Receiving Party shall be responsible for verifying disclosed information to the extent it deems necessary.

5. CONFIDENTIALITY; PERMITTED USE

5.1 All disclosures and attachments delivered under this Form shall be treated as Confidential Information of the Disclosing Party. The Receiving Party shall use such information solely to evaluate and negotiate the Deal and shall not disclose it to any third party except as expressly permitted herein.

5.2 Permitted disclosures include disclosure to the Receiving Party's directors, officers, employees, agents, legal counsel, and financial advisors who have a bona fide need to know, provided that such recipients are bound by confidentiality obligations no less restrictive than those in this Form.

6. CONFLICTS OF INTEREST; BROKERS; FEES

6.1 Each party shall disclose any known present or potential conflicts of interest related to the Deal, including material relationships with affiliates, officers, directors, or third-party intermediaries.

Yes No

7. INDEMNIFICATION; REMEDIES

7.1 Each party (the "Indemnifying Party") agrees to indemnify, defend and hold harmless the other party and its affiliates, officers, directors and agents from and against any losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising from or relating to any breach of the representations, warranties or disclosure obligations set forth in this Form.

7.2 The remedies provided in this Form are cumulative and in addition to any other remedies available at law or in equity.

8. NOTICES

All notices, requests, consents and other communications required or permitted under this Form shall be in writing and shall be delivered to the addresses set forth below or to such other address as a party may designate by written notice in accordance with this Section.

9. GOVERNING LAW; MISCELLANEOUS

9.1 Governing Law. This Form shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws principles.

9.2 Entire Agreement. This Form, together with any schedules or attachments hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and communications, whether written or oral, relating thereto.

9.3 Severability. If any provision of this Form is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

9.4 Amendments and Waiver. Any amendment to this Form must be in writing and executed by both parties. No waiver of any provision shall be effective unless in writing and signed by the waiving party.

9.5 Counterparts. This Form may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Execution by electronic or facsimile signature shall be binding.

10. ACKNOWLEDGMENT AND CERTIFICATION

Each party certifies that it has disclosed all Material Information known to it as of the date of this Form. Each party further acknowledges that failure to disclose Material Information may give rise to claims for damages, rescission, or other remedies as provided herein or at law or in equity.

Client:

By:

Date:

Counterparty:

By:

Date:

Enter text✕

What the Legal Deal Disclosure Form Is and when it applies

A Legal Deal Disclosure Form documents material facts, representations and known defects that a party must disclose when negotiating or closing a transaction. Typical uses include real estate transfers, asset sales, corporate mergers, and certain regulated financial or healthcare transactions where statutory or contractual disclosure duties exist. The form identifies parties, describes the transaction, lists material disclosures, records consideration, and captures signatures and dates. When executed correctly it creates a written record that supports enforceability and post-closing compliance; confirm whether the specific transaction type is subject to state or federal exceptions before relying on the form.

Why a clear disclosure form matters for deals

A concise Legal Deal Disclosure Form reduces post-closing disputes, documents compliance with disclosure obligations, and creates a reproducible record for audits. It helps parties evaluate risk, supports regulatory reporting, and establishes a baseline for indemnity and remedy provisions.

Why a clear disclosure form matters for deals

Typical users and signers

The Legal Deal Disclosure Form is completed by parties who control or transfer material information and by their advisors.

  • Real estate brokers and sellers responsible for property disclosures and transfer statements.
  • Corporate counsel and transaction attorneys who prepare disclosures and negotiate representations.
  • Lenders, investors, and due-diligence teams verifying disclosed liabilities and contingent obligations.

Accurate completion typically involves coordination among sellers, counsel, and transactional agents; mistakes can lead to rescission, indemnity claims, or regulatory penalties.

Step-by-step: Complete and circulate the form

Follow these sequential steps to prepare, verify, and finalize the disclosure form.

  • 01
    Prepare: Populate party details, transaction summary, and material facts.
  • 02
    Verify: Attach supporting documents and confirm accuracy with counsel.
  • 03
    Distribute: Send to counterparties and stakeholders for review and comment.
  • 04
    Sign: Collect signatures, dates, and any required notarizations or witness attestations.

Frequently asked questions and practical answers

Answers to common questions about electronic execution, corrections, and signer roles for a Legal Deal Disclosure Form.


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Essential components to include in a professional disclosure

A complete Legal Deal Disclosure Form contains structured sections so parties can locate disclosures quickly and support due diligence or regulatory review.

Parties Identified

Full legal names, roles, and contact details for each party, plus corporate identifiers where applicable, to ensure enforceability and correct service.

Transaction Description

Concise summary of the assets, property, or business interest being transferred, including addresses, asset IDs, or contract numbers.

Material Disclosures

Enumerated list of known defects, liabilities, encumbrances, pending litigation, regulatory violations, or other facts material to value or performance.

Consideration

Clear statement of purchase price, payment schedule, or non-cash consideration and any earnout or contingent payments.

Signatures & Dates

Designated signature blocks for each party and date fields; include printed name and capacity (e.g., CEO, Trustee).

Attachments

Exhibits, schedules, inspection reports, title documents, or certificates referenced in the disclosures and listed by filename or exhibit number.

Security and compliance essentials for stored disclosures

In-transit Encryption: TLS 1.2/1.3
At-rest Encryption: AES-256 storage
Audit Trail: Timestamp, IP, and action history
HIPAA Support: BAA available when required
Regulated Records: 21 CFR Part 11 compatible
Export Options: PDF and XML export

Consequences of incorrect or missing disclosures

Contract Rescission: Buyer may rescind the transaction
Indemnity Claims: Liability for undisclosed losses
Regulatory Fines: State or federal penalties possible
Tax Penalties: IRC §6721 reporting penalties
I-9 Violations: 8 CFR §274a.2 paperwork fines
HIPAA Breach Risk: Civil penalties and corrective action

Common preparation errors to avoid

  • Incomplete disclosures that omit dates, amounts, or supporting exhibits increase dispute risk and delay closings.
  • Mismatched party names or missing corporate identifiers can invalidate filings or slow title and bank processing.
  • Collecting unsigned or improperly witnessed signatures leads to non-enforceability in certain jurisdictions or for specific instruments.
  • Failing to retain version history or audit logs undermines ability to prove consent and signing order in disputes.

Typical circulation and signing workflow

A straightforward sequence: prepare the file, place fields, route to signers, and capture a certified audit trail.

  • Upload: Store the draft document in PDF or DOCX format.
  • Place Fields: Add signature, date, and initial fields where required.
  • Send: Route via email link or authenticated invitation.
  • Complete: Signer authenticates, signs, and receives a completed copy.

Digital workflow settings to configure before sending

Configure authentication, field behavior, and routing rules to match transaction risk and regulatory needs.

Field Configuration
Authentication Method Email link, SMS code, or KBA as required
Signature Type Simple e-signature or PKI-based digital signature
Conditional Logic Show/hide fields based on responses
Return Routing Sequential, parallel, or role-based order

Technical delivery options and integrations

Choose delivery channels and integrations that match your existing systems and security needs.

  • Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
  • File formats: PDF, DOCX, HTML, and Excel supported
  • Authentication: Email, SMS, KBA, and SSO options

Ensure the chosen platform supports required compliance (BAA, 21 CFR Part 11) and preserves an immutable audit trail.

Key timing considerations and common deadlines

Track statutory and transaction deadlines: disclosures often have to be delivered within specified windows and tax reporting or filing deadlines may follow.

Disclosure Timing:

Deliver at offer or within contractually specified period

Document Revisions:

Provide updated disclosures immediately after material changes

Tax Reporting:

Form 1099-NEC deadline to recipient and IRS: Jan 31

Closing Deadline:

Meet contractual closing and funding dates

Record Retention:

Retain executed copies for applicable retention period

Representative eSignature vendor comparison for transaction workflows

This table summarizes common pricing and capability lines used when selecting an eSignature solution; signNow is listed first per vendor ordering conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Contact vendor Contact vendor Contact vendor Contact vendor
Bulk Send Yes, available Varied by plan Varied by plan Varied by plan Varied by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes (BAA) Yes (BAA) No No

Key milestones from disclosure to closing

A typical transaction follows a sequence of milestones that should be monitored and dated on the disclosure schedule.

01

Draft Disclosure

Prepare and attach supporting documents before sending to counterparties

02

Counterparty Review

Allow time for review, comments, and requests for clarification

03

Execution

Obtain signatures, witness attestations, and notarizations as required

04

Closing & Filing

Record instruments and deliver final executed copies to stakeholders

Illustrative examples from real implementations

Two real-world customer implementations show how structured disclosures reduce friction in deal execution.

Martin Properties

Tim Martin used an online disclosure workflow to close remotely with full compliance

  • The process captured signatures and a timestamped audit trail
  • The result reduced in-person meetings and maintained a verifiable record for future title and compliance reviews.

Optica Ventures LLC

Brian Fitzgibbons reported simpler customer interactions when disclosures were standardized

  • Prepopulated fields and clear exhibits reduced Q&A cycles
  • Standardization improved internal review speed and helped reconcile post-closing adjustments more quickly.

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