Scope
Enumerate document types covered (e.g., contracts, notices, filings) and exclude any classes explicitly not covered to avoid ambiguity and enforcement disputes.
A clear SLA reduces dispute risk, sets measurable expectations for delivery timing and proof, and allocates liability when documents are lost or rejected. It also documents agreed authentication levels and retention practices required for regulatory compliance.
Small businesses, healthcare providers, financial institutions, and government contractors also use SLAs to standardize delivery obligations and evidence requirements.
Enumerate document types covered (e.g., contracts, notices, filings) and exclude any classes explicitly not covered to avoid ambiguity and enforcement disputes.
Specify permitted channels (registered mail, courier, email with eSignature, RON) and any required security or enclosure standards for each method.
Define acceptable evidence (tracking receipt, signed acknowledgement, timestamped audit trail, RON certificate) and the format required for dispute resolution.
Set signer authentication levels (email link, SMS OTP, KBA, PKI) tied to document sensitivity and legal validity requirements.
State measurable targets (e.g., delivery within 24 hours for email, two business days for courier) plus cure periods and escalation steps.
Describe remedies for failures (re-delivery, credits, indemnities) and limits on liability, including exclusions for force majeure.
| Field | Configuration |
|---|---|
| Authentication | Email link | SMS one‑time code | KBA optional |
| Document Format | PDF/A preferred | native DOCX acceptable |
| Routing Order | Sequential signing | parallel optional |
| Retention | Auto-archive proof for agreed retention period |
Ensure the selected platform preserves audit trails, offers tamper-evident storage, and supports retrieval of evidence for the duration required by the SLA and applicable law.
24 hours after sender transmits
Email within 24 hours; courier within two business days
Three business days to correct delivery failures
Escalate to manager after five business days
Thirty days before automatic renewal
Document finalized and approved for sending.
Document dispatched via agreed channel.
Recipient acknowledgement or delivery receipt obtained.
Proof stored and indexed for retention.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica adopted a delivery SLA to standardize notice procedures and automate proof collection.
A healthcare practice defined delivery and retention rules for sensitive patient consent forms.