Entity Details
Legal name, jurisdiction of formation, EIN, formation documents, and current status; these facts establish corporate authority and identity.
A consistent Legal Diligent Form reduces omissions, creates an auditable record of representations, and speeds legal review by grouping high-priority disclosures in one place. It supports enforceability by documenting intent and consent when combined with compliant eSignature and retention practices.
The form is completed by in-house counsel, outside counsel, deal teams, compliance officers, and third-party vendors when responding to legal diligence requests.
Receiving teams rely on the completed form plus supporting documents (contracts, filings, certificates) to evaluate risk, allocate remedies, and complete transaction checklists.
Legal name, jurisdiction of formation, EIN, formation documents, and current status; these facts establish corporate authority and identity.
List of material contracts, change-of-control provisions, assignment restrictions, and termination rights that affect transaction viability.
Open and threatened litigation, administrative proceedings, settlements, and potential liabilities that may affect valuation or closing conditions.
Registered IP, pending applications, licenses, third-party claims, and chain-of-title documentation essential for valuation and transferability.
Licenses, permits, enforcement actions, and industry-specific compliance items (HIPAA, state insurance rules) that influence post-closing obligations.
Data categories, third-party processors, privacy policies, and cross-border transfer mechanisms relevant to regulatory and contractual risk.
| Field | Configuration |
|---|---|
| Required Fields | Mark entity name, effective date, and signature as mandatory. |
| Conditional Fields | Show follow-ups when 'Yes' answers are selected. |
| Signer Order | Define sequential or parallel signing roles for legal and finance approvers. |
| Authentication | Use email+SMS or KBA for higher-assurance signers. |
Choose a platform that supports required authentication, preserves an audit trail, and integrates with your document repository.
Ensure the chosen system can export a signed PDF with an embedded certificate and maintain retention controls for compliance and audit purposes.
Expect 24–72 hours for electronic signatures in routine workflows.
Allow 3–5 business days to collect and attach requested contracts.
Plan for additional review time when filings trigger governmental notices.
Collect W-9s promptly to avoid backup withholding (24% rate).
Schedule notarizations in advance; RON sessions may require identity proofing time.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |