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Legal Disclaimers Form

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LEGAL DISCLAIMERS FORM

This Legal Disclaimers Form (the "Agreement") is entered into as of Effective Date: by and between Company Name: with a principal place of business at , and Recipient Name: with a principal place of business at .

Company Entity Type:     Recipient Entity Type:

RECITALS

WHEREAS, Company possesses certain materials, information, products, services, documentation, communications and other content, whether delivered in writing, electronically, orally or by demonstration (collectively, the "Materials"); and

WHEREAS, Recipient may receive or access the Materials for evaluation, testing, demonstration, or other permitted purposes and Company desires to set forth disclaimers and limitations of liability and Recipient desires to acknowledge and accept such limitations as a condition to receipt of the Materials; and

WHEREAS, the parties wish to record their agreement regarding disclaimers, assumptions of risk, and remedies in connection with the Materials.

NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Materials" means the Materials described in the Recitals and any updates, modifications or derivatives provided by Company. Materials do not include information independently developed by Recipient without use of or reference to the Materials.

1.2 "Permitted Use" means the narrow purpose for which Recipient has been authorized to receive the Materials as described in the notice of provision or in writing between the parties. Permitted Use is limited to evaluation, demonstration, or such other uses explicitly authorized in writing.

2. DISCLAIMER OF WARRANTIES

2.1 EXCEPT AS EXPRESSLY PROVIDED IN A SEPARATE WRITTEN AGREEMENT SIGNED BY COMPANY, THE MATERIALS ARE PROVIDED "AS IS" AND COMPANY HEREBY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE.

2.2 COMPANY DOES NOT WARRANT THAT THE MATERIALS WILL MEET RECIPIENT'S REQUIREMENTS, THAT OPERATION OF THE MATERIALS WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS WILL BE CORRECTED. ANY EXAMPLES, SAMPLES, OR ESTIMATES PROVIDED ARE FOR ILLUSTRATIVE PURPOSES ONLY.

3. LIMITATION OF LIABILITY

3.1 TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, COMPANY'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE MATERIALS, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, SHALL NOT EXCEED AN AMOUNT EQUAL TO DIRECT DAMAGES PROVEN BY RECIPIENT BUT IN NO EVENT SHALL EXCEED THE AMOUNT PAID BY RECIPIENT TO COMPANY IN THE SIX (6) MONTHS PRECEDING THE CLAIM. IF NO MONETARY CONSIDERATION HAS BEEN PAID, COMPANY'S LIABILITY SHALL NOT EXCEED ONE THOUSAND DOLLARS ($1,000).

3.2 IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES, LOST PROFITS, LOSS OF BUSINESS, OR LOSS OF DATA, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

3.3 THE LIMITATIONS SET FORTH IN THIS SECTION SHALL NOT APPLY TO LIABILITY ARISING FROM COMPANY'S GROSS NEGLIGENCE, FRAUD, OR WILLFUL MISCONDUCT TO THE EXTENT SUCH LIMITATIONS ARE PROHIBITED BY APPLICABLE LAW.

4. NO PROFESSIONAL ADVICE; ASSUMPTION OF RISK

4.1 THE MATERIALS ARE NOT INTENDED TO CONSTITUTE LEGAL, FINANCIAL, MEDICAL, ENGINEERING OR OTHER PROFESSIONAL ADVICE. RECIPIENT SHALL NOT RELY ON THE MATERIALS AS A SUBSTITUTE FOR PROFESSIONAL ADVICE FROM QUALIFIED PERSONNEL.

4.2 RECIPIENT ACKNOWLEDGES THAT USE OF THE MATERIALS IS AT RECIPIENT'S SOLE RISK. RECIPIENT IS RESPONSIBLE FOR DETERMINING SUITABILITY OF THE MATERIALS FOR RECIPIENT'S PURPOSES AND FOR IMPLEMENTING REASONABLE SAFEGUARDS AGAINST ANY RISKS ARISING FROM SUCH USE.

5. INDEMNIFICATION

5.1 Recipient shall indemnify, defend and hold harmless Company and its officers, directors, employees and agents from and against any and all claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of or resulting from: (a) Recipient's use, modification or distribution of the Materials in violation of this Agreement; (b) Recipient's breach of its obligations under this Agreement; or (c) Recipient's negligence or willful misconduct in connection with the Materials.

6. THIRD-PARTY CONTENT

6.1 Company may provide references, links, or access to third-party content. COMPANY DOES NOT CONTROL THIRD-PARTY CONTENT AND IS NOT RESPONSIBLE FOR ITS ACCURACY OR AVAILABILITY. ANY RELIANCE ON THIRD-PARTY CONTENT IS AT RECIPIENT'S OWN RISK.

7. TERM; SURVIVAL; TERMINATION

7.1 This Agreement commences on the Effective Date and continues until terminated by either party upon thirty (30) days' written notice. Sections concerning disclaimers, limitation of liability, indemnification, confidentiality (if any), and governing law shall survive termination or expiration of this Agreement for any reason.

8. NOTICES

All notices must be in writing and shall be deemed delivered when personally delivered, sent by certified mail return receipt requested, or on the date sent by nationally recognized overnight courier, to the addresses set forth above or such other address as a party designates by notice in accordance with this Section.

9. AMENDMENTS; WAIVER; COUNTERPARTS

9.1 No amendment or modification of this Agreement shall be effective unless in a writing signed by authorized representatives of both parties. No waiver of any provision shall be deemed a waiver of any other provision or of a subsequent breach.

9.2 This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

10.1 This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified as Governing Law:

10.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether oral or written.

10.3 If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves, to the extent possible, the original business purpose.

11. ACKNOWLEDGEMENT

Recipient hereby acknowledges that Recipient has read and understands the disclaimers contained in this Agreement, that Recipient has had the opportunity to consult with counsel, and that Recipient accepts the risks and limitations set forth herein.

EXHIBIT / MATERIALS DESCRIPTION (IF APPLICABLE)

Company / Disclosing Party

Party Label:

By:

Date:

Recipient / Receiving Party

Party Label:

By:

Date:

Enter text✕

What the Legal Disclaimers Form Is and why it matters

The Legal Disclaimers Form is a written notice that accompanies communications, contracts, products, or published materials to limit liability, describe risks, and set expectations for use. It captures declarative language about duties, exclusions, warranties, and consumer acknowledgements. Organizations deploy the form to document notice, allocate risk, and create a concise, auditable record of the statements provided to recipients. When combined with proper execution and retention practices the form supports contractual interpretation and evidentiary needs during disputes or regulatory review.

Primary purposes and legal value of the form

A Legal Disclaimers Form clarifies risk allocation, documents consumer consent where required, and reduces ambiguity about responsibilities. Properly drafted disclaimers protect against avoidable liability, support compliance with sector rules, and strengthen notice defenses under ESIGN (15 U.S.C. ch. 96) and state UETA frameworks.

Primary purposes and legal value of the form

Who typically prepares and relies on this form

Common users of the Legal Disclaimers Form include in-house counsel, compliance teams, product managers, and operations staff who publish or distribute legal notices.

  • Legal departments: draft and approve disclaimer language to align with litigation risk and corporate policy.
  • Compliance officers: verify regulatory disclosures and consent language meet sector-specific rules such as HIPAA or financial disclosure requirements.
  • Customer-facing teams: attach disclaimers to marketing materials, user agreements, and support communications to set expectations.

Applying the form consistently across channels reduces ambiguity and supports defensible recordkeeping during disputes or regulatory review.

Core elements every professional disclaimer should include

A well-constructed Legal Disclaimers Form groups clear notice language, defined scope, and execution metadata so recipients can understand limits and sign where required.

Notice Text

Plain-language statement explaining the limitation, exclusion, or risk being disclosed; avoid legalese and make the intent clear to recipients.

Scope

Define the materials, services, or statements covered by the disclaimer so parties know when the language applies and where it does not.

Limitations

List specific liabilities disclaimed, such as indirect damages or warranty exclusions, and identify any conditions or exceptions to those limits.

Consent

Where consumer-facing, include language showing assent to electronic delivery and recordkeeping per ESIGN requirements and any sector rules.

Governing Law

Specify the governing state law or forum for disputes to reduce uncertainty about interpretation and enforcement of the disclaimer.

Signature Block

Space for signatory name, title, date, and signature method (electronic or handwritten) so the record shows attribution and timing.

Essential fields to collect on the form

Full Legal Name: Exact name on government ID
Effective Date: MM/DD/YYYY format
Contact Information: Street address and email
Disclaimer Text: Clear, visible notice
Governing State: Named jurisdiction
Signature Method: E-signature or handwritten

Step-by-step: completing and executing the form

Follow these concise steps to prepare, obtain assent, and preserve the Legal Disclaimers Form for future reference.

  • 01
    Draft language: Compose clear, targeted disclaimer text approved by counsel.
  • 02
    Choose law: Specify governing state and any venue terms.
  • 03
    Collect signatures: Capture signer identity and dated signature.
  • 04
    Archive: Store the executed form with audit trail.

Configuring an online workflow for disclaimers

Recommended settings for digital completion and reliable records when the form is delivered electronically.

Field Configuration
Auto-fill Pre-populate name and address from profile
Conditional Text Show clauses only when relevant
Signature Type Choose e-signature or uploaded image
Authentication Email link, SMS code, or SSO

Typical routing: where completed disclaimers go next

Common destinations and actions after a disclaimer has been executed to maintain records and trigger follow-up steps.

  • Attach to Contract: Bind the executed form to the related agreement
  • Send to Legal: Route copies to counsel for retention
  • Notify Teams: Share signed copy with operations and support
  • Archive Securely: Store PDF with audit trail in records system

Technical requirements for digital completion and storage

Ensure platforms support common file formats, secure delivery, and required authentication options before e-delivery.

  • File Formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email link, SMS OTP, or SSO

Choose systems that retain a tamper-evident audit trail, meet encryption standards (TLS/AES), and allow export for long-term archival.

Timing: when to issue, update, and review disclaimers

Timelines vary by purpose; plan issuance, updates, and reviews to preserve notice effectiveness and meet regulatory requirements.

Issue upon distribution:

Provide disclaimer at or before first distribution of the material

Consumer consent timing:

Obtain assent before electronic delivery for consumer-facing records

Update schedule:

Review and refresh language annually or when laws change

Retention trigger:

Retention begins on effective date or signature date

Audit review:

Run compliance checks quarterly for high-risk programs

Common mistakes that weaken disclaimers

  • Using vague phrases like 'best efforts' or 'reasonable' without defining scope, which invites disputes over meaning and intent.
  • Failing to obtain explicit consent for electronic delivery in consumer contexts, risking ESIGN noncompliance and enforceability challenges.
  • Not recording signature metadata (timestamp, IP, audit trail), leaving attribution gaps that opponents exploit in litigation.
  • Publishing inconsistent versions across channels, which undermines notice and allows claimants to argue conflicting terms.

Key legal risks if the form is incorrect or incomplete

Breach Exposure: Increased liability risk
Regulatory Fines: Sector penalties possible
Contract Voidance: Terms may be unenforceable
Reputational Harm: Loss of customer trust
Data Privacy Risk: HIPAA or CCPA violations
Evidentiary Gaps: No audit trail for disputes

Comparing eSignature vendor pricing and basic capabilities

Overview of starting prices and core capabilities for common eSignature providers; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Typical authorized signers for the form

Authorized Signatory — General Counsel

The general counsel or delegated attorney typically approves and signs disclaimers on behalf of the company; that signer certifies legal sufficiency and confirms the form aligns with corporate policies and litigation risk tolerances.

Company Representative — Operations

An operations manager or product owner may execute disclaimers for operational publications; ensure the signer has written delegation of authority and that the signature is dated and retained.

Real-world examples of disclaimers in use

Two brief examples show common applications and practical outcomes when disclaimers are managed with consistent procedure.

Martin Properties (Real Estate)

A regional brokerage attached clear disclaimers to online lease listings to manage tenant expectations and liability risk.

  • Applies to lease disclosures and marketing materials.
  • I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

Fertility Centers of Illinois (Healthcare)

A medical practice used disclaimers with patient forms to limit dissemination of nonclinical guidance and document consent.

  • Applies when distributing pre-visit guidance and informational content.
  • The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.

Frequently asked questions about Legal Disclaimers Forms

Answers to common questions on execution, enforceability, and recordkeeping when using disclaimers in electronic and hybrid workflows.


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