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Legal Disclosure Documents

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LEGAL DISCLOSURE DOCUMENTS

This Legal Disclosure Agreement (the Agreement) is entered into as of by and between Disclosing Party: , an entity of type , with principal place of business at ; and Receiving Party: , an entity of type , with principal place of business at .

RECITALS

WHEREAS, Disclosing Party possesses certain confidential and proprietary information, trade secrets, business plans, financial data, technical data, customer lists, and other materials valuable to Disclosing Party's business (collectively, Disclosed Information); and

WHEREAS, Receiving Party desires to receive Disclosed Information solely for the purposes of evaluation, negotiation, and performance of the business relationship described herein; and

WHEREAS, the parties intend to define the terms and conditions under which Disclosed Information will be provided and protected.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. DEFINITIONS

"Disclosed Information" means all information, whether written, oral, electronic or embodied in materials, that is furnished or made available by Disclosing Party to Receiving Party, including without limitation technical data, prototypes, specifications, designs, software, source code, business plans, financial information, customer lists and pricing. Disclosed Information shall be identified at the time of disclosure as confidential if in tangible form or, if disclosed orally, confirmed in writing within thirty (30) days.

2. SCOPE OF DISCLOSURE

Disclosing Party shall disclose Disclosed Information to Receiving Party for the following purpose(s):

3. CONFIDENTIALITY OBLIGATIONS

Receiving Party shall: (a) hold Disclosed Information in strict confidence and exercise at least the same degree of care to avoid disclosure as it uses with its own confidential information, but in no event less than reasonable care; (b) use Disclosed Information solely for the Purpose set forth in Section 2; (c) not disclose Disclosed Information to any third party except as expressly permitted by this Agreement; and (d) restrict access to Disclosed Information to employees, contractors or agents who have a strict need to know and who are bound by confidentiality obligations at least as protective as those in this Agreement.

4. EXCLUSIONS FROM CONFIDENTIAL INFORMATION

Confidential Information shall not include information that: (a) is or becomes generally available to the public other than as a result of breach of this Agreement by Receiving Party; (b) was rightfully in Receiving Party's possession prior to receipt from Disclosing Party; (c) is rightfully received by Receiving Party from a third party without restriction and without breach of an obligation of confidentiality; or (d) is independently developed by Receiving Party without use of or reference to Disclosing Party's Confidential Information, as evidenced by contemporaneous written records.

5. COMPULSORY DISCLOSURE

If Receiving Party is legally compelled (by deposition, interrogatory, request for documents, subpoena, civil investigative demand, or similar process) to disclose Confidential Information, Receiving Party shall provide Disclosing Party with prompt written notice so that Disclosing Party may seek a protective order or other appropriate remedy. If such protective order or other remedy is not obtained, Receiving Party may furnish only that portion of the Confidential Information that Receiving Party is advised by written opinion of counsel is legally required to disclose and will use reasonable efforts to obtain confidential treatment for such disclosed information.

6. RETURN OR DESTRUCTION

Upon Disclosing Party's written request, Receiving Party shall promptly return to Disclosing Party or, at Disclosing Party's option, destroy all materials and copies containing Disclosed Information and shall certify in writing within thirty (30) days that it has complied with this requirement, except that Receiving Party may retain one archival copy in its confidential legal files solely for compliance and dispute resolution purposes.

7. OWNERSHIP; NO LICENSE

All Disclosed Information, and any derivatives thereof, shall remain the sole property of Disclosing Party. Nothing in this Agreement grants Receiving Party any rights, by license or otherwise, in or to Disclosing Party's intellectual property except as expressly set forth in a separate written agreement signed by both parties.

8. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that it has the authority to enter into this Agreement and to perform its obligations hereunder. Disclosing Party represents that, to its knowledge, disclosure of the Disclosed Information to Receiving Party in accordance with this Agreement will not violate the rights of any third party.

9. INDEMNIFICATION

Receiving Party shall indemnify, defend and hold harmless Disclosing Party from and against any and all liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising from any breach of this Agreement by Receiving Party or its Representatives.

10. REMEDIES

The parties agree that monetary damages alone would be an inadequate remedy for breach of this Agreement and that Disclosing Party shall be entitled to seek injunctive or other equitable relief without posting a bond, in addition to any other remedies available at law or in equity.

11. TERM

The obligations of confidentiality under this Agreement shall commence on the Effective Date and continue for a period of months thereafter, except with respect to any Confidential Information the disclosure of which gives rise to a continuing duty under applicable law or other contractual obligation.

12. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses specified above by hand, certified mail, nationally recognized courier, or electronic transmission (with confirmation).

13. AMENDMENT; WAIVER

This Agreement may be amended or modified only by a written instrument signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver of that right, nor shall any single or partial exercise of any right preclude any other or further exercise of that right.

14. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures delivered by electronic transmission shall be binding.

15. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

16. ENTIRE AGREEMENT; SEVERABILITY

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and communications, whether written or oral. If any provision of this Agreement is determined to be invalid or unenforceable, such provision shall be reformed to the extent required to make it enforceable, or if reformation is not possible, such provision shall be severed and the remaining provisions shall continue in full force and effect.

17. MISCELLANEOUS

The parties acknowledge that monetary damages may be inadequate to compensate for a breach of this Agreement and that the non-breaching party shall be entitled to pursue injunctive relief in addition to any other remedies. The obligations in this Agreement that by their nature extend beyond the termination or expiration of this Agreement shall survive such termination or expiration.

Disclosing Party

Party Label:

By:

Date:

Receiving Party

Party Label:

By:

Date:

Enter text✕

What Legal Disclosure Documents Are and when they apply

Legal Disclosure Documents are written statements required to disclose material facts, risks, or conditions in transactions, contracts, or regulated processes. They clarify rights, obligations, and relevant information for parties and third parties, and often accompany contracts, offers, regulatory filings, or consumer notices. In the United States these documents must satisfy applicable statutes and regulations and, when executed electronically, meet ESIGN (15 U.S.C. ch. 96) and UETA standards for intent, consent, attribution, and retention to be enforceable.

Why clear disclosures matter for legal certainty

Accurate Legal Disclosure Documents reduce regulatory risk, support enforceability, and protect against claims of concealment or misrepresentation. Properly prepared disclosures help courts, regulators, and counterparties assess compliance and contractual intent while improving transparency in transactions.

Why clear disclosures matter for legal certainty

Who typically prepares and signs disclosure documents

Assign responsibility to a clear owner—legal, compliance, or operational—to ensure accuracy and timely delivery.

  • Corporate legal teams and in-house counsel preparing standardized disclosure language for contracts and securities.
  • Lenders, brokers, and real estate agents delivering property- or loan-related disclosures to consumers and buyers.
  • Healthcare providers and administrators issuing patient privacy or consent disclosures under HIPAA.

Essential components of a professional disclosure document

A robust disclosure document combines factual statements, legal citations, signature elements, and clear formatting so recipients can read and act without confusion.

Disclosure Header

A concise title and scope statement that identifies purpose, parties, and the transaction covered to avoid ambiguity.

Material Facts

Clear, specific statements of known facts, dates, amounts, or conditions that a reasonable recipient would consider important.

Risks and Limitations

A plain-language description of risks, exclusions, or limitations relevant to the transaction and any actions recipients should take.

Legal Citations

Relevant statutory or regulatory references, such as consumer protection rules, tax code sections, or HIPAA provisions where applicable.

Signature Block

Designated signature area with printed name, title, date, and space for witness or notary authentication when required.

Attachments

Referenced exhibits, schedules, or supporting data appended or hyperlinked to the disclosure for full context and evidence.

Step-by-step: preparing and executing a disclosure

Follow these ordered steps to prepare, deliver, and preserve a legally defensible disclosure document.

  • 01
    Draft the disclosure: Collect facts, cite applicable laws, and write clear, unambiguous statements.
  • 02
    Review and approve: Have legal or compliance review for regulatory and contract risk.
  • 03
    Deliver to recipient: Provide notice by agreed method and document delivery date.
  • 04
    Obtain signatures: Capture signatures, dates, and any witness or notarization required.

Configuring an online disclosure workflow

Map technical settings to each operational requirement before sending disclosures electronically.

Field Configuration
Authentication method Email link | SMS code | KBA for higher assurance
Bulk distribution Enable bulk send for mass disclosures when required
Template usage Save standard language as templates to reduce errors
Audit trail Enable timestamps, IP logging, and completion certificates

Typical routing and filing destinations

Disclosure documents may be routed to internal teams, recipients, and regulatory filers depending on the transaction type.

  • Internal review: Legal and compliance receive drafts for approval prior to distribution.
  • Recipient delivery: Send via secure e-mail or eSignature link with proof of delivery.
  • Regulatory filing: Submit required disclosures to agencies or exchanges as specified.
  • Record retention: Store signed copies in designated archive for the retention period.

Technical requirements for electronic delivery and signature

Confirm the provider supports the authentication level, retention, and compliance controls needed for your industry and statutory requirements.

  • File formats: PDF, DOCX, and PDF/A supported
  • Integrations: Works with Salesforce, NetSuite, Google Workspace
  • Security standards: TLS in transit, AES-256 at rest

Timing considerations and required delivery moments

Identify key dates that affect rights or obligations and plan delivery and retention accordingly.

Effective date selection:

Choose the date that governs when obligations commence and when limitations run.

Delivery timing:

Provide disclosures before or at the time required by statute or contract.

Regulatory filing dates:

Meet agency-specific filing deadlines to avoid penalties.

Consent records:

Obtain electronic consent records where consumer disclosure statutes require them.

Retention trigger:

Retention period often starts on the effective or delivery date.

Frequent mistakes to avoid when preparing disclosures

  • Using vague or conditional language that frustrates enforcement or creates ambiguity in obligations.
  • Failing to cite the governing law, forum, or regulatory basis that applies to the disclosure.
  • Mismatched names or dates between the disclosure and underlying contract that impede acceptance or tax reporting.
  • Neglecting to capture consent and retention proof when using electronic delivery for consumer-facing disclosures.

Potential legal and financial consequences of defective disclosures

Invalidation risk: Disclosure may be voided for material omissions
Regulatory fines: Agency penalties for late or missing disclosures
Tax penalties: IRS penalties for incorrect information returns
HIPAA exposure: HIPAA fines for improper PHI disclosures
Contract disputes: Breach claims and damages from nondisclosure
Evidentiary problems: Weak signature proof can undermine enforcement

Common eSignature vendor pricing and compliance comparison

Compare entry pricing and core capabilities across major providers. signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Legal Disclosure Documents

Answers to common procedural and legal questions when preparing, signing, and storing disclosure documents.


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