Identification
Property and parties clearly identified with legal names and full address to eliminate ambiguity in record and title searches.
A complete disclosure reduces litigation risk, supports enforceability of the transaction, and allocates responsibility between parties under state consumer-protection and real estate laws.
Accurate preparation and early distribution improve transparency and reduce transaction delays while meeting state-specific legal requirements.
Property and parties clearly identified with legal names and full address to eliminate ambiguity in record and title searches.
Detailed, numbered list of defects describing location, symptoms, discovery date, and whether the issue is intermittent or ongoing.
Attach inspection reports, contractor invoices, permits, and photographs to substantiate the seller's representations.
If repairs are incomplete, state planned actions, responsible party, expected completion date, and any warranties.
Buyer/tenant acknowledges receipt and review, and confirms whether additional inspections were waived or performed.
Signature blocks for all required parties, with dates and optional notarization or witness fields where law requires.
| Field | Configuration |
|---|---|
| Signer Authentication | Email with optional SMS code or KBA for added assurance |
| Conditional Fields | Show repair details only when defect checkbox is checked |
| Document Retention | Store signed copy as PDF/A and retain audit trail |
| Notifications | Auto-notify parties when signed or when missing fields exist |
Proper integrations reduce manual uploads and ensure signed disclosures flow into escrow, title, or property-management systems.
Provide seller disclosures before or with the offer when required by state law
Deliver disclosures before or during the buyer's inspection contingency window, typically 7–14 days
Ensure all signed disclosures are in escrow folder prior to closing
Statute of limitations varies by state—file claims promptly
Keep executed disclosure with closing documents per retention rules
Agent used a detailed defect form before listing
Clinic disclosed building systems faults prior to lease renewal
Buyer inspects property and reviews disclosures within contingency window.
Seller provides signed disclosure prior to or at contract acceptance.
Parties negotiate repairs, credits, or contract adjustments before closing.
Final signed disclosure is placed in closing file and archived.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |