Establishing secure connection…Loading editor…Preparing document…

Legal Disclosure Package

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL DISCLOSURE PACKAGE

This Legal Disclosure Package ("Package") is executed as of by and between Disclosing Party: whose principal address is and Receiving Party: whose principal address is .

Recitals

WHEREAS, Disclosing Party possesses certain information, records, and materials pertaining to the business, assets, operations, liabilities, and other matters set forth herein (collectively, "Disclosed Information"); and

WHEREAS, Receiving Party has requested access to the Disclosed Information for the purpose of evaluating or consummating a transaction or engagement described as ; and

WHEREAS, the parties intend to set forth the terms governing the delivery, use, and limitations of such Disclosed Information.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Definitions

1.1 "Disclosed Information" means all written, electronic, oral, or other information disclosed by Disclosing Party to Receiving Party that is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including but not limited to financial statements, contracts, technical data, employee information, environmental reports, and litigation materials.

2. Disclosure Statement

2.1 Disclosing Party hereby provides the following categories of disclosed items. The Receiving Party acknowledges receipt of the categories and the attached descriptions and admits that such information forms part of this Package.

Disclosure Categories (select all that apply):

3. Representations and Warranties

3.1 By delivering the Disclosed Information, Disclosing Party represents and warrants to Receiving Party that, to the best of Disclosing Party's knowledge, the Disclosed Information materially accurate and complete as of the date provided, except as expressly set forth in the Material Disclosures above. Disclosing Party makes no other representations or warranties, express or implied, including warranties of merchantability or fitness for a particular purpose.

3.2 Receiving Party represents that it will rely on its own independent investigation and due diligence, and that Receiving Party shall not assume any responsibility for verification of the Disclosed Information beyond reasonable inquiry.

4. Confidentiality and Use

4.1 Receiving Party shall hold the Disclosed Information in strict confidence and shall not disclose it to any third party except to affiliates, representatives, advisors, or agents who have a need to know and who are bound by confidentiality obligations no less protective than those herein. Receiving Party shall be responsible for breaches of this Package by its representatives.

4.2 Receiving Party shall use the Disclosed Information solely for the purpose described in this Package and for no other commercial or competitive purpose.

5. Exclusions

5.1 The obligations of confidentiality do not apply to information that: (a) is or becomes generally available to the public through no fault of Receiving Party; (b) was independently developed by Receiving Party without use of Disclosing Party's information; (c) was rightfully received from a third party without restriction; or (d) is required to be disclosed by law, provided Receiving Party gives Disclosing Party prompt written notice and attempts to obtain protective relief.

6. Limitations of Liability

6.1 IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER FOR CONSEQUENTIAL, INCIDENTAL, INDIRECT, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THIS PACKAGE, WHETHER BASED IN CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE, EXCEPT FOR LIABILITY ARISING FROM A PARTY'S WILLFUL MISCONDUCT OR GROSS NEGLIGENCE.

7. Remedies

7.1 Receiving Party acknowledges that monetary damages may be inadequate to remedy a breach of confidentiality and that Disclosing Party shall be entitled to seek injunctive relief in addition to any other remedies available at law or in equity.

8. Notices

All notices, requests, demands and other communications required or permitted under this Package shall be in writing and delivered to the addresses specified below (or to such other address as a party may designate by written notice).

9. Amendments; Waiver; Counterparts

9.1 Any amendment or modification of this Package must be in writing and signed by authorized representatives of both parties. No failure or delay in exercising any right hereunder shall constitute a waiver, nor shall any single or partial exercise of any right preclude other or further exercise.

9.2 This Package may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

10. Governing Law; Severability; Entire Agreement

10.1 This Package shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of laws principles.

10.2 If any provision of this Package is held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

10.3 This Package constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

11. Acknowledgment and Certification

By signing below, each party certifies that the party has read and understands the terms of this Legal Disclosure Package, that the disclosures set forth herein are complete and accurate to the party's knowledge as of the date of signature, and that each party has full authority to enter into this Package.

Disclosing Party Printed Name:

By:

Date:

Receiving Party Printed Name:

By:

Date:

Enter text✕

What the Legal Disclosure Package Is and when it's used

A Legal Disclosure Package is a structured set of documents that records material information a party must disclose to another party under contract, regulatory, or transactional law. It typically includes an itemized disclosure list, supporting exhibits, a signature page, and instructions for delivery. These packages are used in real estate closings, corporate transactions, regulatory filings, and pre-contract due diligence to create a clear, auditable record of what was shared, when, and by whom.

Why preparing a complete Legal Disclosure Package matters

A complete package reduces disputes by creating a time-stamped record of disclosures, supports regulatory compliance, and documents consent where required by law. It also helps manage risk, evidences good-faith disclosure, and simplifies downstream audits and reviews.

Why preparing a complete Legal Disclosure Package matters

Typical professionals who prepare or receive disclosure packages

Teams across real estate, healthcare, finance, and law regularly prepare or review Legal Disclosure Packages; responsibilities vary by role.

  • Real estate agents and brokers who compile property condition and title disclosures for buyers and lenders.
  • Compliance officers and privacy leads who assemble health or financial disclosures for regulatory review.
  • In-house counsel and transaction attorneys who collect contractual disclosures for mergers, acquisitions, or vendor contracts.

Organize the package around the recipient’s needs and the governing law to reduce follow-up requests and clarify duties.

Step-by-step: complete and execute a Legal Disclosure Package

Follow a consistent sequence to collect documents, verify identities, and secure signatures to create a defensible record.

  • 01
    Gather Documents: Collect exhibits, invoices, and supporting materials.
  • 02
    Verify Identity: Confirm signer identity per policy (ID or KBA).
  • 03
    Populate Fields: Enter names, dates, and descriptions accurately.
  • 04
    Sign and Timestamp: Capture signatures and preserve the audit trail.

Typical routing flow for a disclosure package

A clear routing order reduces back-and-forth and establishes an authoritative sequence of review and acceptance.

  • Prepare Package: Sender assembles documents and fields.
  • Assign Reviewers: Specify signers and review order.
  • Authenticate Signers: Use email, SMS, or stronger methods.
  • Complete Signing: Signers sign and receive copies.

Recommended workflow settings for digital completion

Configure your workflow to match legal needs: define signer order, authentication level, retention rules, and notification triggers.

Field Configuration
Signing Order Sequential or parallel based on attorney instructions.
Authentication Email link, SMS code, or KBA for higher assurance.
Retention Copy Store signed PDF/A copy for official records.
Notifications Enable email reminders and completion alerts.

Technical and integration considerations for eSubmission

Choose a platform that supports required file formats, signer authentication, and integrations with your back-office systems.

  • Integrations: Salesforce, Microsoft 365, NetSuite, Google Workspace integrations are common.
  • File Formats: Support for PDF, DOCX, HTML, and Excel exports.
  • Authentication Options: Email, SMS, KBA, and advanced methods are available.

Ensure the chosen platform meets your compliance needs and preserves an immutable audit trail for every signed package.

Security and compliance controls to expect

Transit Encryption: TLS 1.2/1.3
At-Rest Encryption: AES-256
Certifications: SOC 2 Type II
HIPAA Handling: BAA required
Regulatory Support: 21 CFR Part 11
Accessibility: WCAG 2.0 Level AA

Common preparation errors to avoid

  • Using inconsistent legal names across documents, which can invalidate signatures or delay acceptance.
  • Omitting required exhibits or attachments, causing incomplete disclosure and additional requests.
  • Failing to capture signer authentication evidence, weakening enforceability in dispute.
  • Neglecting to retain a timestamped audit trail and signed PDF copy for records.

Legal and financial risks from an incorrect package

Contract Voidance: Material nondisclosures can void agreements
Tax Penalties: 1099 penalties $60–$330 per form
HIPAA Fines: Civil penalties for PHI breaches
Notary Defect: Improper notarization may invalidate record
Privacy Breach: Unauthorized disclosure can trigger liability
Late Filing Fees: Regulatory fines and interest charges

Key timing expectations for disclosure delivery

Timing varies by transaction type and governing law; confirm any statutory notice windows or contractual deadlines before sending a package.

Immediate Disclosure When Requested:

Provide required disclosures promptly upon written request.

Contractual Deadlines:

Meet any deadlines in the underlying agreement.

Correction Window:

Issue corrected disclosures within 30 days of discovery.

Retention Start:

Retention begins on the signed disclosure date.

Audit Availability:

Make records available for audits per policy.

Process milestones from assembly to archive

Track these sequential stages to ensure completeness, proof of delivery, and proper archival of the package.

01

Preparation

Collect exhibits, checklists, and identity documents.

02

Internal Review

Legal and compliance perform final edits.

03

Execution

Signers authenticate and sign electronically.

04

Archival

Store signed package and audit trail securely.

Core components of a professional Legal Disclosure Package

A well-structured package combines descriptive, evidentiary, and execution elements so recipients and regulators can clearly assess what was disclosed.

Cover Letter

Explains purpose, identifies parties, and references included exhibits; sets context and delivery date for the package.

Disclosure List

Itemizes categories and specific documents disclosed, using precise identifiers and exhibit cross-references to avoid ambiguity.

Confidentiality Terms

Specifies use limitations, permitted recipients, and any ongoing obligations or carve-outs tied to disclosed materials.

Signature Page

Contains signer names, titles, signatures, and dates; capture authentication method and execution locale for enforceability.

Supporting Exhibits

Attach referenced contracts, reports, and records; label exhibits consistently to match the disclosure list.

Audit Evidence

Include an audit trail with timestamps, IP addresses, and signer authentication records for dispute resolution.

Download, export, and supporting file options

Keep signed copies in durable, widely accepted formats and attach any supporting documentation in clearly labeled exhibits.

PDF/A Export

Export a signed, archival-quality PDF/A copy to preserve visual fidelity and metadata for long-term storage.

DOCX Source

Retain an editable DOCX source file for internal recordkeeping and future amendments if authorized.

Exhibit Appendices

Attach supporting files as labeled exhibits and index them in the disclosure list for quick retrieval.

Certificate of Completion

Include the platform’s audit certificate showing signer identity, timestamps, and actions for evidentiary support.

Real examples showing how organizations use disclosure packages

Two representative cases illustrate practical uses and operational outcomes when disclosure packages are handled consistently.

Martin Properties — Real Estate

The team digitized closing disclosures to streamline remote closings

  • Reduced in-person signings by enabling mobile execution
  • As a result, the company processed more closings without physical meetings while keeping full audit trails for compliance and lender review.

Fertility Centers of Illinois — Healthcare

Clinicians needed a secure method to share patient-authorized information

  • Implemented HIPAA-tailored disclosure packages with BAAs in place
  • This preserved patient privacy, reduced paperwork delays, and ensured every disclosure had a timestamped consent record for audits.

Who typically signs and authorizes these packages

Brian Fitzgibbons, COO

As an operational leader, the COO approves disclosure content and authorizes execution workflows to ensure packages meet business and legal requirements across transactions.

John Butler, Founder

As a healthcare founder, he oversees patient authorization language, confirms BAAs are in place, and ensures disclosed PHI is limited and auditable under HIPAA compliance.

Practical tips for accurate, efficient disclosure packages

Adopt consistent templates, enforce identity verification, and preserve the audit trail to improve defensibility and reduce review cycles.

Use Standardized Templates
Create a vetted template with required fields and exhibit labels to avoid omissions and ensure consistent disclosure across cases.
Verify Signer Identity
Select appropriate authentication (email, SMS, KBA) based on transaction risk and regulatory expectations before sending for signature.
Preserve the Audit Trail
Store the signed PDF and certificate of completion in a secure system to support audits and legal challenges.
Limit Disclosed Data
Disclose only the minimum necessary information to meet obligations, especially for PHI and financial records.

Typical eSignature pricing and capability comparison

Basic pricing and core features across common eSignature vendors to help with high-level platform selection. signNow is listed first per vendor-comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Legal Disclosure Packages

Answers to common questions on validity, notarization, eSigning, corrections, retention, and revocation.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users