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Legal Disclosure Statements

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LEGAL DISCLOSURE STATEMENTS

This Legal Disclosure Statements (the Agreement) is made and entered into as of Effective Date: by and between Disclosing Party: , with principal address: ; and Receiving Party: , with principal address: .

RECITALS

WHEREAS, Disclosing Party possesses certain non-public information, material facts, documents, and other matters that are relevant to the Receiving Party's evaluation of a proposed transaction, relationship or engagement described herein (the Disclosures); and

WHEREAS, the Receiving Party has requested, and the Disclosing Party is willing to provide, such Disclosures subject to the terms and conditions of this Agreement to govern the use, protection and further disclosure of such information.

WHEREAS, the parties desire to set forth the respective rights and obligations of the parties with respect to the Disclosures.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the parties agree as follows:

1. DEFINITIONS

1.1 "Disclosures" means all oral, written, electronic or other information provided by Disclosing Party to Receiving Party hereunder, including but not limited to reports, financial data, contracts, correspondence, and any summaries or analyses derived therefrom.

1.2 "Confidential Information" means Disclosures and any information reasonably understood to be confidential given the nature of the information and the circumstances of disclosure, excluding information defined in Section 4.3.

2. SCOPE OF DISCLOSURES

Disclosing Party hereby discloses or will disclose certain information to Receiving Party. The parties acknowledge that the following categories may be included among such Disclosures (check all that apply) and any item checked below is part of the Disclosures:

Financial interests, investments, ownership or compensation arrangements

Pending or threatened litigation, claims or administrative proceedings

Environmental, health, safety or regulatory matters

Material contracts, obligations, liabilities or unusual contingencies

3. PARTICULARS OF DISCLOSURES

The Disclosing Party has provided the Receiving Party with the following itemized disclosures. For each item listed below, describe the nature, date, and materiality of the disclosure and, if applicable, identify relevant documents.

4. REPRESENTATIONS AND WARRANTIES

4.1 Disclosing Party represents and warrants that, to the best of its knowledge after reasonable inquiry, the Disclosures identified in Section 2 and Section 3 are true and complete in all material respects as of the date provided, except as specifically set forth in writing.

4.2 Receiving Party represents that it will rely upon the Disclosures only for the Permitted Purpose described in Section 5 and will not take any action in reliance on such Disclosures without independent verification.

4.3 EXCEPT AS EXPRESSLY SET FORTH IN WRITING, ALL DISCLOSURES ARE PROVIDED "AS IS" AND DISCLOSING PARTY MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

5. USE, CONFIDENTIALITY AND PERMITTED PURPOSE

5.1 Receiving Party shall maintain all Confidential Information in confidence using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

5.2 Receiving Party shall use Confidential Information solely for the following Permitted Purpose:

5.3 Exceptions. Confidential Information does not include information that: (a) is or becomes generally available to the public other than by breach of this Agreement; (b) was known toReceiving Party prior to disclosure, as evidenced by contemporaneous written records; (c) is independently developed by Receiving Party without use of Confidential Information; or (d) is rightfully obtained from a third party not subject to an obligation of confidentiality.

6. ONGOING DISCLOSURE AND UPDATES

6.1 Disclosing Party shall promptly provide supplemental written disclosure of any material change to previously disclosed matters. Such supplemental disclosure shall be provided no later than days after discovery of the change.

6.2 Receiving Party shall give written notice to Disclosing Party if Receiving Party reasonably believes a prior disclosure was inaccurate or incomplete and shall allow Disclosing Party a commercially reasonable opportunity to cure or supplement the disclosure.

7. INDEMNIFICATION

7.1 Disclosing Party shall indemnify, defend and hold harmless Receiving Party and its officers, directors and employees from and against all losses, damages, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of any third-party claim to the extent resulting from a material breach of the representations and warranties set forth in Section 4.

7.2 The indemnified party shall promptly notify the indemnifying party in writing of any claim and shall permit the indemnifying party to assume the defense and settlement of such claim, provided that the indemnifying party shall not settle any claim without the indemnified party's prior written consent unless such settlement releases the indemnified party from all liability and does not impose any obligations on the indemnified party.

8. REMEDIES; EQUITABLE RELIEF

8.1 The parties acknowledge that monetary damages may be inadequate to remedy an actual or threatened breach of the confidentiality obligations and that either party shall be entitled to injunctive relief, specific performance and other equitable remedies without posting bond, in addition to any other remedies available at law or in equity.

9. LIMITATION OF LIABILITY

EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR INDEMNIFICATION OBLIGATIONS UNDER SECTION 7, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, WHETHER IN CONTRACT, TORT OR OTHERWISE.

10. NOTICES

All notices, requests, demands and other communications required or permitted hereunder shall be in writing and shall be delivered to the addresses below by hand, nationally recognized overnight courier, or certified mail, return receipt requested.

11. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles. The parties consent to the exclusive jurisdiction and venue of the state and federal courts located in that state for any action arising out of or relating to this Agreement.

12. ENTIRE AGREEMENT; SEVERABILITY

12.1 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, proposals, negotiations and agreements, whether written or oral.

12.2 If any provision of this Agreement is held invalid or unenforceable, such provision shall be reformed to the minimum extent necessary to make it enforceable and the remaining provisions shall remain in full force and effect.

13. AMENDMENTS; WAIVER; COUNTERPARTS

13.1 No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

13.2 No failure or delay by either party in exercising any right under this Agreement shall operate as a waiver of that right.

13.3 This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means shall be effective as originals.

CERTIFICATION

The undersigned certify that they are authorized to execute this Agreement on behalf of their respective parties and that the information provided in the Disclosures is, to the best of their knowledge after reasonable inquiry, true, complete and not misleading in any material respect as of the dates indicated below.

Disclosing Party:

By:

Date:

Receiving Party:

By:

Date:

Enter text✕

What Legal Disclosure Statements Are and when they apply

A Legal Disclosure Statement is a written record that identifies material facts, conflicts, risks, or statutory information one party must provide to another before, during, or after a transaction. These statements appear across contracts, consumer finance forms, healthcare authorizations, and real estate transfers. They are used to satisfy statutory or contractual disclosure obligations, support informed consent, and create an auditable record. Where permitted electronically, disclosures follow the same legal standards as paper under ESIGN (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and retention requirements are met.

Why accurate disclosure statements matter

Clear legal disclosures reduce regulatory risk, support enforceability, and document the decision-making basis for transactions. They protect organizations from liability and help counterparties make informed choices.

Why accurate disclosure statements matter

Who commonly prepares and signs disclosure statements

Responsibilities typically divide between the disclosing party (preparer) and the recipient (reviewer/signatory); maintain a clear audit trail for both roles.

  • In-house legal teams and outside counsel who draft standardized disclosure language and confirm statutory compliance.
  • Business operations, compliance, and sales teams that deliver disclosures during onboarding or at point of sale.
  • Individuals and representatives (buyers, tenants, patients) who receive, review, and sign disclosures as part of a transaction.

Typical signatories and approvers

Corporate Counsel

General counsel or outside attorneys often approve disclosure language and confirm compliance with federal statutes such as ESIGN (15 U.S.C. §7001) and sector rules like HIPAA when applicable.

Authorized Representative

A named officer or delegated employee may sign on behalf of an entity; signer authority should be documented in corporate records or a power of attorney where required.

Core elements to include in a professional disclosure statement

A complete disclosure statement is concise but comprehensive: identify parties, describe the disclosed facts, state legal bases, set effective dates, limit scope, and include a signature block with authentication details.

Parties Identified

List the full legal names of discloser and recipient and their roles to avoid ambiguity about who is bound by the statement.

Nature of Disclosure

Describe material facts or potential conflicts with concrete examples and timeframes rather than general statements to preserve enforceability.

Legal Basis

Reference the statute, contract clause, or regulation requiring the disclosure so readers can assess compliance obligations.

Effective Date

State when the disclosure takes effect and whether it applies retroactively, prospectively, or for a limited period.

Limitations & Scope

Define geographic, temporal, and topic limits to avoid unintended continuing obligations or broad indemnities.

Signature & Authentication

Include the signature block, printed name, title, date, and authentication method (e.g., email verification, SMS code, notarization when required).

Step-by-step: preparing and issuing a disclosure statement

Follow these steps to prepare, deliver, and record a Legal Disclosure Statement in a typical U.S. workflow.

  • 01
    Draft the disclosure: Document material facts and cite legal basis.
  • 02
    Confirm signatory authority: Verify corporate or individual signing rights.
  • 03
    Choose delivery method: Select paper, email, or eSignature per ESIGN/UETA.
  • 04
    Record execution: Capture signed copy and audit trail.

Digital workflow settings for online disclosures

Configure these settings when using an eSignature platform to send disclosure statements electronically.

Field Configuration
Authentication Email verification, SMS code, or KBA per risk level
Signature Type Choose simple e-signature or PKI-backed digital signature
Reminder Schedule Automated reminders and escalation rules
Audit & Storage Enable immutable audit trail and encrypted archival

How electronic submission and signing typically proceed

Electronic delivery follows a repeatable sequence; capture each step in the record so the disclosure is reproducible and admissible.

  • Upload Document: Prepare final disclosure PDF or DOCX
  • Place Fields: Add signature, date, and initial fields
  • Send to Signer: Email link, SMS, or guest signing URL
  • Capture Audit Trail: Store timestamps, IP, and actions

Technical and platform considerations for eSubmission

Ensure the chosen platform supports audit trails, encryption, and any industry-specific compliance (for example HIPAA or 21 CFR Part 11) before relying on electronic workflows.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File formats: PDF, DOCX, HTML supported
  • Authentication Options: Email, SMS, KBA, SSO

Common timing expectations for disclosure statements

Deadlines vary by context; the following are typical operational timelines rather than universal legal deadlines.

Initial Delivery:

Provide the disclosure before or at execution of the underlying transaction

Amendments:

Issue updated disclosures immediately upon material change

Responding to Requests:

Supply disclosure within a commercially reasonable period

Record Availability:

Make executed copies available on request within days

Retention Start:

Retention period begins on the effective or signing date

Common preparation and delivery mistakes to avoid

  • Using vague or ambiguous language that fails to specify dates, amounts, or parties increases litigation risk and weakens enforceability.
  • Not verifying signer authority for corporate signers can render a disclosure voidable or create grounds for challenge by third parties.
  • Failing to maintain a time-stamped audit trail for electronic disclosures undermines evidentiary weight in disputes or regulatory reviews.
  • Omitting required statutory consumer disclosures or consent procedures (for consumer finance or healthcare) can trigger rescission rights or administrative fines.

Consequences of incomplete or incorrect disclosure statements

Civil liability: Contract damages or rescission
Regulatory fines: Agency enforcement or penalties
Tax penalties: IRC §6721 reporting fines
HIPAA breaches: 45 CFR enforcement risk
Contract disputes: Defense costs and delay
Reputational harm: Customer trust erosion

Security, privacy, and compliance considerations

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Audit Trail: Time-stamped actions and IP logging
Certifications: SOC 2 Type II; ISO 27001
Regulatory: ESIGN, UETA, 21 CFR Part 11
Privacy: GDPR and CCPA controls available
Healthcare: HIPAA compliance with BAA option

Electronic signature vs digital (PKI) signature: quick comparison

Choose the signature type based on legal requirements, industry standards, and desired non-repudiation strength.

Criteria Electronic Signature Digital Signature
Definition any electronic process pki-based cryptographic method
Technology audit trail, images x.509 certificate, cryptography
Legal Acceptance esign/ueta accepted accepted; stronger non-repudiation
Common Use commercial contracts high-assurance, regulated records

Typical vendor pricing and core feature comparison

Compare entry-level pricing and essential features across vendors; signNow is listed first per platform reference and verified plan data.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples using electronic disclosures

These customer examples show how organizations use electronic disclosure workflows in practice.

Optica Ventures (COO)

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Focus on usability and mobile signing reduced turnaround.
  • Optica uses standardized disclosure templates and electronic routing to reduce back-and-forth, producing reliable audit trails and faster acknowledgement from counterparties.

Fertility Centers of Illinois (Founder)

The team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose the platform.

  • Integration with clinical records was key.
  • Fertility Centers implemented electronic consents and disclosure forms with secure storage and role-based access, improving patient intake accuracy and compliance documentation.

Practical tips to ensure clear, enforceable disclosures

Follow these best practices to minimize risk and improve record quality for Legal Disclosure Statements.

Be specific and factual
Use concrete dates, amounts, and identifiers rather than broad statements. Specificity reduces disputes over interpretation and aids reviewers and auditors.
Document signer authority
Confirm and record corporate resolutions or signed power of attorney when an agent signs. Lack of authority is a common ground for challenges.
Preserve the audit trail
Capture timestamps, IP addresses, and authentication events. An intact audit trail supports admissibility and regulatory review under ESIGN/UETA standards.
Follow sector rules
Include HIPAA language for health disclosures, state-specific seller disclosures for real estate, and explicit consumer consent where ESIGN requires it.

Frequently asked questions about Legal Disclosure Statements

Answers to common questions about execution, electronic signing, and legal enforceability of disclosure statements in the United States.


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