Case ID
Full docket or case number and jurisdiction, linking the notice unambiguously to the underlying matter to avoid misfiling or mismatched records.
A clear notice protects participant rights, creates a reproducible record of consent, and supports program administration. Electronically executed notices are enforceable when they meet ESIGN standards (15 U.S.C. ch. 96) and applicable state UETA rules.
Recipients should retain a signed copy and ensure the notice becomes part of the official case or administrative file.
A licensed attorney may sign as counsel to confirm a client’s informed waiver and advise on consequences; the attorney’s signature documents legal advice but does not substitute for the participant’s signature.
A program coordinator or case manager signs to record program offer terms and administrative acceptance, and to certify that enrollment conditions and reporting obligations were explained to the participant.
Full docket or case number and jurisdiction, linking the notice unambiguously to the underlying matter to avoid misfiling or mismatched records.
Full legal name, date of birth, and contact information to verify identity and allow reliable cross-referencing with court or agency files.
Concise list of the factual or legal requirements that justify diversion, including timeframes, prior convictions, and any exclusions.
Clear statement of obligations (reporting, counseling, fees) plus consequences for failure to comply or for revocation of diversion.
Plain-language waiver or consent describing rights being waived, the voluntary nature of diversion, and whether plea or adjudication consequences apply.
Designated signature blocks for the participant, counsel, and program official with dated attestations and space for notarization if required.
| Field | Configuration |
|---|---|
| Auto-fill party data | Enable template variables to reduce manual entry and errors. |
| Authentication level | Choose email, SMS code, or higher identity proofing as needed. |
| Retention settings | Enable immutable audit trail and export formats (PDF/A). |
| Notification routing | Set automatic emails to clerk, counsel, and program admin. |
Ensure the platform you use produces a time-stamped certificate, stores a tamper-evident document, and supports export to the court’s required format.
Deliver the notice within the timeframe set by the court or program rules.
Allow the participant a defined number of days to accept or decline.
Complete enrollment and baseline assessments by the program start date.
Adhere to periodic reporting requirements specified in program terms.
Submit completion or revocation reports to the court by required dates.
Confirm whether the notice needs notarization or specific witness counts.
Choose in-person or remote online notarization consistent with state law.
Use government ID, KBA, or credential analysis per notary rules.
For RON, ensure audio-video session is recorded and retained.
Ensure signer appears before the notary or completes required remote steps.
Notary completes acknowledgement or jurat language as required.
Notary records session details and identity verification methods.
Attach notary evidence when filing the executed notice if required.
The interface is simple and easy-to-use for our team; it is just as easy for customers.
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| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Bulk Send | Yes (Business Premium+) | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |