Parties
Full legal names and entity types for each party, including state of formation and any applicable EIN or tax identification to ensure payment and legal notices route correctly.
A properly completed C-3.3 clarifies parties' responsibilities, documents the effective date and scope of rights, and creates a single authoritative record for compliance, dispute resolution, and retention. It reduces ambiguity that can lead to contract disputes or regulatory exposure.
Typical users include contracting officers, project managers, legal teams, and external counterparties who need a formal written agreement with an auditable signature trail.
The form is designed for both internal and external execution and can be adapted for electronic signatures where permitted by law and policy.
An authorized purchasing or contracting officer signs to bind the organization. Include title and delegation reference; verify signature authority before execution to avoid challenges to enforceability or payment obligations.
Legal counsel or an in-house attorney may sign or countersign to confirm legal sufficiency and compliance. Their signature typically confirms review of governing law clauses and any regulatory conditions affecting performance.
Optica used C-3.3 to standardize vendor terms across investments, reducing negotiation cycles.
A real estate operator used C-3.3 to accept remote signatures on lease addenda, enabling faster closings.
Full legal names and entity types for each party, including state of formation and any applicable EIN or tax identification to ensure payment and legal notices route correctly.
Clear MM/DD/YYYY effective date that determines when obligations begin and which statute of limitations or performance milestones apply under governing law.
Precise description of services, deliverables, acceptance criteria, and completion milestones to avoid later disputes over performance or scope creep.
Explicit amount, payment schedule, invoicing process, and fallback remedies for nonpayment, including any applicable late fees or interest rates.
Material representations and warranties that allocate risk and support remedies; include survival periods and limitation-of-liability clauses where appropriate.
Designated signature lines with signer name, title, date, and witness or notary acknowledgement fields where required by law or internal policy.
| Field | Configuration |
|---|---|
| Authentication | Email link by default; SMS code or KBA for higher assurance |
| Conditional Fields | Enable to show exhibits only when referenced |
| Bulk Send | Use for mass acknowledgements or standardized addenda |
| Retention | Export final PDF/A with audit trail and store securely |
Verify platform compatibility with your enterprise systems and compliance needs before executing C-3.3 electronically.
Document finalized and exhibits attached for internal review
Counsel confirms terms and approves signature authority
All parties sign and date; notary/witness steps completed
Final PDF/A and audit trail stored per retention policy
Certain attachments or W-9s must be produced when requested by a payer
Set a clear date by which signatures must be returned to preserve rates or commitments
Agency or regulatory notifications may have separate statutory deadlines
Retention typically begins on creation or execution date
Follow IRS deadlines for any required information returns
| Criteria | eSigned | Paper |
|---|---|---|
| Execution Speed | hours to days | days to weeks |
| Audit Evidence | detailed trail | reliant on physical copies |
| Storage | secure digital archive | physical file storage |
| Notarization | possible via ron | in-person notary common |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Free trial available | Free trial available | Free trial available | Free trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |