Entity Name
Use the full legal name exactly as intended, including the appropriate corporate suffix (e.g., Inc., Corp.). Avoid trade names or DBAs in the Articles themselves.
Clear, complete Articles of Incorporation establish governance, define ownership and share structure, and set the default legal rules that courts and regulators will apply. Proper drafting reduces later disputes, clarifies funding and equity mechanics, and streamlines state filing and bank or tax registrations.
Entrepreneurs, corporate counsel, founders, and company formation services commonly prepare Articles of Incorporation when forming a C or S corporation.
Selection of the preparer depends on complexity: simple filings may be done by founders or formation services; complex share structures or investor terms generally benefit from attorney involvement.
A founder signs or approves the draft, provides the legal entity name and initial officer or director list, and confirms capital structure. They ensure the Articles reflect investor commitments and business objectives.
An attorney reviews governing provisions, shareholder protections, and state-specific statutory language. Counsel ensures compliance with corporate law and that Articles align with shareholder agreements and tax choices.
Use the full legal name exactly as intended, including the appropriate corporate suffix (e.g., Inc., Corp.). Avoid trade names or DBAs in the Articles themselves.
Provide an in-state physical address and an agent who accepts service of process. This contact must be continuously maintained and updated with the state.
Specify the total authorized shares, classes (common/preferred), and par value when required. Clearly state rights and limitations to avoid later ambiguity.
Use a general business purpose clause unless a specific purpose is required by investors or industry regulators to limit activities.
Include the incorporator's printed name and signature. Ensure the signer is authorized and that signature formatting meets state requirements.
Consider optional language for director indemnification, corporate duration, and initial director names when consistent with state law and governance goals.
| Field | Configuration |
|---|---|
| Signature Field | Require signer name and date; enable signer authentication |
| Attachment Field | Allow upload of supporting documents such as bylaws or incorporator consent |
| Notifier | Set email notifications for each signer and when state filing is completed |
| Retention Policy | Enable audit trail and secure storage for statutory retention periods |
Choose a platform that provides a clear audit trail, signer authentication, and secure storage compatible with state filing formats.
Ensure the chosen service supports ESIGN/UETA compliance and can produce a Certificate of Completion showing timestamp, IP, and signer attribution for legal records.
Ranges from same-day electronic filing to several weeks by mail
Online IRS EIN is typically immediate after filing
State issues Certificate of Incorporation upon acceptance
Most states require annual or biennial reports and fees
Some states allow delayed effective dates; check state filing rules
Finalize text, signatories, and supporting corporate governance documents
Submit Articles with payment following the state’s filing procedure
Apply to the IRS for an Employer Identification Number
Use Certificate of Incorporation and EIN to open accounts and register for taxes
Optica’s small team prepared Articles using a standard template and registered agent
The clinic used a combination of attorney review and digital signing for formation
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |