Corporate Records
Request articles of incorporation, bylaws, shareholder lists, equity capitalization tables, organizational chart, and minutes for the past three to five years to verify ownership and corporate authority.
A standardized Legal Due Diligence Questionnaire improves completeness, consistency, and comparability of legal disclosures while creating a defensible audit trail for reviewers and decision-makers.
Responses are often coordinated by legal or corporate development teams and may require signatures, supporting documents, or notarization depending on the item requested.
A company officer or authorized representative (CEO, CFO, GC) who can attest to the accuracy of disclosures and bind the entity. Their signature confirms that reasonable inquiry was conducted and that responses are true to their knowledge.
An in-house or outside attorney who reviews responses for legal sufficiency, flags material omissions, and confirms legal citations, contract exhibits, and privilege designations prior to distribution to third parties.
Request articles of incorporation, bylaws, shareholder lists, equity capitalization tables, organizational chart, and minutes for the past three to five years to verify ownership and corporate authority.
List material contracts, change-of-control provisions, termination rights, and third-party consents. Ask for copies and a summary of key commercial terms and any outstanding disputes.
Require pending and threatened litigation disclosures, settlement agreements, insurance policies, and reserves. Include docket numbers and counsel contact details for material matters.
Request employee roster, offer letters, severance arrangements, benefit plans, independent contractor agreements, and any labor disputes or class actions.
Ask for patents, trademarks, copyrights, licenses, open-source usage, material development agreements, and security incident summaries affecting intellectual property.
Collect licenses, permits, regulatory correspondence, data-protection measures, and any investigations or sanctions that could affect operations or valuation.
| Field | Configuration |
|---|---|
| Authentication Level | Email link or SMS code; increase for third parties. |
| Conditional Visibility | Show or hide sections based on prior answers. |
| Audit Trail | Enable IP, timestamp, and action logging. |
| Access Control | Set view/edit permissions by role. |
Ensure the selected platform supports necessary compliance frameworks and records retention for your industry prior to eSubmission.
Buyer or lender issues questionnaire and requests within initial LOI period.
Supplier provides preliminary answers and core exhibits, typically within 7–14 days.
Responder supplies clarifications and additional documents within agreed windows.
Legal review completes and authorized signatory executes the final attestation.
7–14 business days depending on scope
2–4 weeks to gather and redline
Allow additional 3–7 business days
30+ days if third-party agencies are involved
3–5 business days after exhibits received
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica centralized answers into a single portal to reduce follow-up questions.
The legal team standardized requests to reduce vendor variance.