Case identification
Court name, docket number, case title—ensures the filing is applied to the correct matter and prevents misrouting by the clerk.
Using a formal election not to appear provides clear notice to the court and opposing parties, preserves procedural rights, and creates a written record of consent to representation or remote participation when permitted by local rules.
| Field | Configuration |
|---|---|
| Authentication | Email + SMS code or account login |
| Audit Trail | Enable full timestamps and IP logging |
| Document Format | PDF/A preferred for courts |
| Retention | Store signed copy for minimum retention period |
Ensure the platform you use supports required authentication, produces an audit trail, and exports court-ready PDFs.
Court name, docket number, case title—ensures the filing is applied to the correct matter and prevents misrouting by the clerk.
A short, explicit sentence stating the election not to appear and whether it applies to oral appearance, telephonic appearance, or both.
If someone will appear instead, include their name, role, bar number if applicable, and the scope of authority granted for appearances and stipulations.
Specify how the party wishes to receive notices and orders (email, mail, e‑service), including addresses or e-service details.
Attach power of attorney, written consent, or corporate resolution that authorizes the election when required by the forum.
Signature with printed name and date; include notarization or verification if the forum’s rules require it.
If a third party will appear, include a dated and signed power of attorney or limited authorization describing permitted actions.
For corporate parties, attach a board resolution or officer certificate authorizing the election and delegating representation authority.
Include a certificate or affidavit of service showing how and when other parties were served with the election.
When required, attach a copy of government ID or bar card to confirm the identity of the signing party or representative.
Always confirm that the receiving court or agency accepts an election not to appear and follow any local procedural or timing requirements.
An individual party may sign to elect nonappearance if they retain a representative or consent to written procedures. The signer’s identity should match the name on the case to avoid service or jurisdiction disputes; courts commonly require a signature that can be attributed to the party.
An attorney or properly authorized agent may sign when the party grants express authority. Attach the authorization document and include identifying information such as bar number for attorneys to confirm the agent’s authority.
File the election by the forum’s stated deadline for pre-hearing submissions.
Serve other parties within the time required by process rules.
Adhere to e-filing system hours and technical cutoffs.
Monitor case docket for date changes that affect filing timing.
Consult local civil or administrative rules for precise timing.
Draft form, attach authorizations, and verify case identifiers.
Submit via e-filing or clerk’s office per local procedures.
Complete and document service on opposing parties.
Obtain and retain clerk acknowledgement or electronic receipt.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A business located in another state files an election not to appear to avoid travel.
A respondent requests to submit written materials instead of personal testimony.