Articles / Certificate
Official document filed with the state that creates the entity and includes statutory information such as name, purpose, and registered agent; this document is the public record of formation.
Well-prepared Legal Establishment Documents create binding relationships, protect owners from liability, and support tax and regulatory compliance under state law. They also document ownership percentages, roles, and procedures that prevent disputes and facilitate banking, financing, and licensing.
Depending on complexity, one or more of these roles will share responsibilities for drafting, signing, filing, and retaining the final records.
A founder typically signs organizer or incorporator sections, approves initial capital contributions, and adopts bylaws or an operating agreement. Accurate legal names and titles are essential because mismatches with IDs or tax registrations can delay bank account openings and tax filings.
A paralegal or attorney drafts formation documents, confirms required state language, obtains registered agent consent, and oversees the filing process. They retain executed copies and ensure compliance with any post-formation filing obligations.
| Field | Configuration |
|---|---|
| Signature Type | Choose electronic signature or notarized signature field as required. |
| Authentication | Use email link, SMS code, or stronger ID verification for high-risk signers. |
| Notarization | Enable remote online notarization if permitted in the jurisdiction and required. |
| Document Format | Upload a locked PDF for final signature to preserve layout and fields. |
Official document filed with the state that creates the entity and includes statutory information such as name, purpose, and registered agent; this document is the public record of formation.
Internal governance agreement describing management structure, voting rights, capital contributions, and procedures; it is not always filed but is essential for internal control and bank requirements.
Board or member resolutions authorizing banker accounts, officer appointments, and initial transactions; these establish formal corporate or LLC action.
Document confirming the agent's agreement to accept legal service at a physical address within the formation state; required by most states.
Record of issued shares or membership interests and ownership allocations; used for investor records and future transfers.
State-issued proof of filing such as a stamped certificate or confirmation email; required for banks and many licensing authorities.
Copy of the filed articles with the state seal or confirmation used as proof of legal existence for contracts, bank account setup, and licensing.
Executed internal agreement showing management and ownership rights; often required to open business bank accounts and for investor due diligence.
IRS CP 575 or online EIN confirmation used to open bank accounts, register for payroll taxes, and complete vendor registrations.
Minutes or resolutions documenting initial appointments, authorized signatories, and approved bank accounts for corporate governance records.
Verify platform security and compliance certifications for your industry before sending formation documents that collect sensitive information.
| Criteria | Electronic Filing | Paper Filing |
|---|---|---|
| Legality | yes (esign/ueta) | yes (handwritten) |
| Speed | faster processing | slower processing |
| Cost | lower courier costs | higher mailing costs |
| Tracking | audit trail available | manual tracking |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Premium) | Yes (plan dependent) | Yes (plan dependent) | Yes (plan dependent) | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes (BAA) | Yes (BAA) | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
File articles when ready; processing ranges from same-day expedited to several weeks by standard service.
IRS online EIN issuance is typically immediate when filing electronically.
Local licensing timelines vary; allow several weeks for approvals where local inspections are required.
Most states require annual or biennial reports; deadlines and fees vary by state.
Register for payroll and sales tax accounts promptly after hiring or beginning taxable sales.
Finalize articles and internal governance documents before seeking signer approval.
Obtain required signatures, notarizations, or witness attestations as statutorily required.
State issues filing confirmation or certificate once requirements are satisfied.
Open bank accounts, obtain EIN, and register for required licenses and tax accounts.
A small investment firm executed articles and operating agreement online
A property management startup filed an LLC and obtained an EIN in one week