Establishing secure connection…Loading editor…Preparing document…

Legal Estoppel Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Legal Estoppel Statement

This Legal Estoppel Statement is made as of (the "Effective Date"), by and between Tenant Name: with mailing address and Landlord/Owner Name: with mailing address concerning the real property commonly known as: .

Recitals

WHEREAS, Tenant and Landlord are parties to that certain Lease dated (the "Lease") covering the Premises described as .

WHEREAS, a prospective purchaser, lender, or other third party (each, a "Third Party") has requested written confirmation of certain factual matters concerning the Lease and the obligations of the parties, and Tenant has agreed to provide this Estoppel Statement for such reliance.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Tenant and Landlord covenant and agree as follows:

1. Lease Confirmation

Tenant represents and warrants that, as of the Effective Date, the Lease is in full force and effect, is binding and enforceable against Tenant, and has not been modified except as set forth in writing and disclosed in this Estoppel Statement. The Lease Commencement Date is and the Lease Expiration Date is .

Base rent currently payable under the Lease is $ per . The amount of any security deposit held by Landlord under the Lease is $ and the amount of any prepaid rent is $.

2. Defaults and Claims

Tenant further represents that, to Tenant's actual knowledge after reasonable inquiry, Tenant is not in monetary or non-monetary default under the Lease, and there are no existing setoffs, defenses, counterclaims, or rights of recoupment against Landlord under the Lease, except as described below:

3. Assignments, Subleases and Options

Tenant represents that Tenant has not assigned the Lease nor sublet any portion of the Premises except as disclosed below. Tenant further represents that any options to renew, extend, expand, or purchase described in the Lease are in effect not in effect. If options, assignments, or subleases exist, provide details:

4. Modifications and Agreements

Tenant certifies that, except as disclosed in writing in this Estoppel Statement, there are no oral or written amendments, side agreements, or understandings modifying the Lease. Any amendment must be in writing signed by both parties. Describe any amendments disclosed:

5. Subordination, Non-Disturbance and Attornment

Tenant acknowledges that the Lease may be subject to subordination, non-disturbance and attornment provisions. Tenant represents that Tenant has no written non-disturbance or other agreements with any lender or purchaser affecting the Lease except as described here:

6. Reliance; Indemnity

Tenant acknowledges that Landlord and any Third Party may rely upon the representations and warranties contained in this Estoppel Statement in consummating or extending financing, refinancing, acquisition, or other transactions relating to the Property. Tenant agrees to indemnify and hold harmless Landlord and any Third Party for any losses incurred to the extent caused by any material misrepresentation in this Estoppel Statement.

7. Notices

8. Representations of Authority

Each person executing this Estoppel Statement represents and warrants that such person is duly authorized to execute and deliver this Estoppel Statement on behalf of the party for whom such person signs, and that this Estoppel Statement constitutes the legal, valid and binding obligation of that party, enforceable in accordance with its terms.

9. Governing Law; Miscellaneous

This Estoppel Statement shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Estoppel Statement constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior oral and written agreements and understandings. If any provision of this Estoppel Statement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No amendment shall be effective unless in writing and signed by the party to be charged. Failure to enforce any remedy shall not constitute a waiver of any other remedy.

This Estoppel Statement may be executed in counterparts and by electronic or facsimile signature, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

Certification

The undersigned certifies under penalty of perjury that the information contained in this Estoppel Statement is true and correct and that the undersigned has full power and authority to make the representations contained herein on behalf of the party for whom the undersigned signs. The undersigned acknowledges that third parties may rely on this Estoppel Statement and that misrepresentations may subject the signer to liability.

Tenant:

By:

Date:

Landlord/Owner:

By:

Date:

Enter text✕

What a Legal Estoppel Statement Is and When it Matters

A Legal Estoppel Statement is a written declaration, commonly used in commercial real estate and finance, that confirms the factual status of an existing agreement or relationship at a specific date. It typically verifies rent amounts, lease term, security deposits, defaults, and other material facts for a third party such as a lender, buyer, or title insurer. The statement prevents the declaring party from later contradicting the represented facts. Careful drafting and accurate signatures help lenders, purchasers, and insurers rely on the record when closing financings or transfers.

Why a Clear Estoppel Statement Protects All Parties

A concise Legal Estoppel Statement provides certainty to buyers, lenders, and title companies by locking in material facts about an agreement. It reduces closing delays, limits future disputes, and clarifies obligations that third parties will rely on when funding or insuring a transaction.

Why a Clear Estoppel Statement Protects All Parties

Who Typically Prepares and Receives Estoppel Statements

Accurate responses from parties reduce title exceptions and lender risk, helping transactions proceed without costly delays.

  • Property owners and landlords providing assurance about lease terms and tenant defaults.
  • Tenants confirming rent, deposits, and any outstanding landlord obligations.
  • Lenders, purchasers, and title insurers requesting verified facts before closing.

Typical Signers and Their Roles

Property Manager

A property manager signs on behalf of an owner when they have express written authority; include job title and authorization language to confirm signature authority and avoid later challenges.

Tenant Representative

A tenant's authorized officer or property manager signs to confirm lease terms; provide corporate resolution or power of attorney documentation if requested by a lender or title insurer.

Core Elements to Include in a Professional Estoppel Statement

A complete Legal Estoppel Statement is direct, factual, and signed by an authorized representative. Include the following elements to ensure it is relied upon by third parties.

Parties

Full legal names of the landlord, tenant, and any managing agents, with the tenant's legal entity type and state of formation.

Lease Summary

Precise lease commencement and expiration dates, renewal options, square footage, permitted uses, and any exclusive rights that affect value or title.

Monetary Terms

Current base rent, escalations, security deposit amounts, prepaid rent, and any outstanding credits or abatements affecting balance due.

Default Status

A clear statement whether any party is in default, has cure rights pending, or there are existing disputes or litigation related to the lease.

Modifiers

Record any amendments, subleases, radius restrictions, assignment consents, or estoppel exceptions that could affect a third party's reliance.

Signature Block

Name, title, date, and contact details of the authorized signer plus any required notarization or witness details.

Required Fields and Short-Format Checklist

Document Title: Legal Estoppel Statement
Effective Date: MM/DD/YYYY
Lease Reference: Lease date and reference
Monetary Figures: Rent and deposit totals
Default Indicator: Yes/No status
Authorized Signature: Name, title, date

Common Legal Risks from Incorrect Estoppel Statements

Contractual Liability: Breach claims and damages
Reliance Loss: Third-party financial loss
Fraud Exposure: Fraud or misrepresentation risk
Title Exceptions: Unresolved title issues
Closing Delays: Delayed financing or insurance
Indemnity Obligations: Potential indemnity costs

Frequent Preparation Errors to Avoid

  • Using shorthand or informal names that do not match the lease or recorded documents, which creates ambiguity for title or lending counsel.
  • Failing to attach or reference lease amendments and riders, leaving recipients unaware of material modifications to rent or term.
  • Neglecting to confirm signer authority; unsigned corporate authorizations can render an estoppel nonbinding for lenders.
  • Providing conflicting monetary figures (e.g., rounding vs exact amounts), which can trigger requests for corrected statements and slow closings.

Step-by-Step: Preparing and Delivering an Estoppel Statement

Follow these practical steps to prepare an accurate Legal Estoppel Statement and deliver it to a requesting party.

  • 01
    Gather Documents: Collect lease, amendments, and security deposit records.
  • 02
    Draft Facts: Write clear, dated statements of material facts.
  • 03
    Confirm Authority: Obtain written authorization for the signer.
  • 04
    Deliver & Track: Send via tracked method and retain proof of delivery.

Where to Send, File, or Deliver an Estoppel Statement

Choose delivery based on the recipient's requirements; maintain a documented chain of delivery to support reliance by third parties.

  • To Lender: Send to the lender's counsel or closing contact as instructed.
  • To Title Company: Deliver to title insurer with any requested exhibits attached.
  • To Buyer: Provide via escrow instructions if buyer requests direct confirmation.
  • Recordkeeping: Retain original and copies in transaction file for future audits.

Configuring an Online Estoppel Workflow

When using an eSignature platform, configure fields and signer order to match the transaction's legal needs.

Field Configuration
Signature Block Require printed name, title, and date fields
Attachment Field Enable attachments for leases and amendments
Authentication Use email plus SMS code for signer verification
Audit Trail Capture IP, timestamp, and action history

Digital Signing and eSubmission Considerations

Ensure the platform records timestamps, signer identity evidence, and stores a tamper-evident final PDF for audit and retention.

  • Authentication Options: Email link, SMS code, or KBA
  • Document Formats: PDF preferred; also accept DOCX or scanned images
  • Integrations: Connect to cloud storage and closing systems

eSignature Pricing and Feature Snapshot for Estoppel Workflows

Basic pricing and feature differences influence cost and compliance when submitting estoppel statements electronically; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (premium tier) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Typical Timelines and Response Expectations

Response times for estoppel requests vary by transaction urgency; plan for internal review and external delivery time in closing schedules.

Request Receipt:

Acknowledge receipt within 24–48 hours of request

Internal Review:

Allow 3–7 business days to compile supporting documents

Standard Turnaround:

Provide completed estoppel within 10–15 business days

Expedited Requests:

Accelerate to 48–72 hours for time-sensitive closings

Follow-up Window:

Reserve 3–5 business days for recipient questions

Frequently Asked Questions and Troubleshooting

Answers to common legal and process questions about Legal Estoppel Statements, signing authority, and electronic submission.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users