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Legal Form 45-106F1

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LEGAL FORM 45-106F1

This Report of Exempt Distribution (Legal Form 45-106F1) is made as of Date: between Issuer Name: , incorporated or organized under the laws of with registered office at (the "Issuer"), and Purchaser Name: with address (the "Purchaser").

RECITALS

WHEREAS the Issuer proposes to distribute securities described as (the "Securities") without a prospectus pursuant to a prospectus exemption;

WHEREAS the Issuer asserts that the distribution occurred on or about Date of Distribution: and relied upon the following exemption(s): ;

WHEREAS the Issuer is required to report the exempt distribution and the Purchaser is providing certain representations and certifications to the Issuer in connection with the distribution.

NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows.

1. DEFINITIONS

1.1 In this Report, unless the context otherwise requires, capitalized terms used have the meanings ascribed to them in the recitals or as follows. "Distribution Date" means the date set out in section 2.1. "Consideration" means the total aggregate cash and other payment received by the Issuer in respect of the distribution.

2. DETAILS OF THE DISTRIBUTION

2.1 Date of Distribution: . The Issuer confirms that the Securities were issued on or about this date.

2.2 Description of Securities: The class, designation, rights and restrictions of the Securities are described below.

2.3 Aggregate number of Securities issued: . Aggregate consideration received by the Issuer: $ .

2.4 Number of purchasers to whom the Securities were distributed: . The purchasers are described by name and address in records retained by the Issuer.

2.5 Exemption relied upon (check all applicable):

3. PURCHASER REPRESENTATIONS AND WARRANTIES

The Purchaser hereby represents and warrants to the Issuer that:

3.1 The Purchaser is purchasing the Securities for investment purposes only and not with a view to resale or distribution, unless the Purchaser has disclosed an intention to resell and complied with applicable securities laws.

3.2 The Purchaser is an investor of the type necessary to qualify for the claimed exemption and the information provided by the Purchaser to the Issuer regarding the Purchaser's status is true, complete and accurate.

3.3 The Purchaser has had the opportunity to ask questions and obtain information concerning the Issuer and the Securities, and has relied only on the representations expressly set forth in this Report.

4. ISSUER CERTIFICATIONS

The Issuer certifies that:

4.1 The Issuer has reasonable grounds to believe that the distribution qualified for the exemption claimed and that all required documentation, including purchasers' representations, has been obtained and retained in the Issuer's records.

4.2 No material facts have been omitted and there are no untrue statements of material facts made in this Report or in the documents provided to Purchasers that would render any statement in this Report misleading.

5. RECORDS AND RETENTION

The Issuer shall retain all records relating to the distribution, including subscription agreements, investor representations, and copies of this Report, for a period of not less than from the Distribution Date, and shall make such records available to regulatory authorities upon lawful request.

6. NOTICES

Any notice, demand or other communication required or permitted to be given under this Report shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate by notice in writing to the other party.

7. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

7.1 Governing Law. This Report shall be governed by and construed in accordance with the laws of without regard to its conflict of laws rules.

7.2 Entire Agreement. This Report constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior negotiations, understandings and agreements between the parties relating thereto.

7.3 Severability. If any provision of this Report is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and such invalid or unenforceable provision shall be replaced by a valid provision that most closely reflects the parties' original intent.

8. AMENDMENT; WAIVER; COUNTERPARTS

8.1 Amendment. This Report may only be amended or supplemented by an agreement in writing signed by the parties.

8.2 Waiver. No waiver of any provision of this Report shall be effective unless in writing and signed by the waiving party.

8.3 Counterparts. This Report may be executed in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Signatures transmitted by electronic image shall be binding and treated as original signatures.

CERTIFICATION

The undersigned hereby certify that the information contained in this Report is true, correct and complete in all material respects, and that they are duly authorized to sign on behalf of the party for whom they sign.

Issuer Print Name:

By:

Date:

Title:

Purchaser Print Name:

By:

Date:

Title:

Enter text✕

What Legal Form 45-106F1 is and when it applies

Legal Form 45-106F1 is a securities reporting form used to document distributions made under an exemption from prospectus requirements. It records issuer and purchaser details, the exemption relied upon, and the terms of the distribution. Although the form originates in Canadian securities regulation (National Instrument 45-106 family), many U.S. firms and cross-border issuers encounter it when participating in private placements that involve Canadian investors or when coordinating compliance across jurisdictions.

Why accurate completion matters for compliance and downstream use

Accurate, timely 45-106F1 completion reduces regulatory risk, preserves claimed exemptions, and ensures transparent disclosure to securities regulators and participants. For U.S.-based preparers using electronic tools, ESIGN (15 U.S.C. ch. 96) and UETA govern e-signature validity domestically, but confirm cross-border filing rules before relying solely on U.S. e-signature law.

Why accurate completion matters for compliance and downstream use

Who typically completes and signs this form

In cross-border distributions, U.S. advisers, broker-dealers, and remote signers should coordinate with Canadian counsel to meet local filing and signature requirements.

  • Issuers and CFOs reviewing transaction details and investor identifiers.
  • Securities counsel confirming exemption selection and disclosures.
  • Transfer agents or corporate secretaries uploading and retaining the record.

Primary sections and items to expect on the form

A professional 45-106F1 will clearly separate issuer information, purchaser details, exemption code, security description, distribution amounts, and certification or signature blocks.

Issuer Details

Legal name, jurisdiction of incorporation, and contact information for the issuer as it appears on corporate records.

Purchaser Information

Full legal names, addresses, and investor identifiers for each purchaser listed in the distribution schedule.

Exemption Cited

Exact exemption category and supporting facts that justify relying on that exemption for the distribution.

Security Description

Class of security, number issued, price per security, and any conversion or restriction terms.

Monetary Totals

Aggregate amounts raised, per-purchaser amounts, and any fees or commissions associated with the offering.

Certification

Signature block for the authorized officer or agent certifying the accuracy of the reported information.

Security and compliance controls to preserve evidentiary value

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Timestamps, IP, signer events
Authentication: Email, SMS, or stronger MFA
HIPAA/BAA: BAA available if PHI involved
21 CFR Part 11: Applicable for regulated records
SOC 2 / ISO: SOC 2 Type II, ISO 27001

Step-by-step: filling and preparing the form

Complete the form in logical order, verify totals, collect signatures, and retain supporting documentation before submission.

  • 01
    Prepare Data: Gather investor IDs, amounts, and exemption rationale.
  • 02
    Populate Form: Enter information into each field carefully and check totals.
  • 03
    Obtain Signatures: Collect authorized signatures using acceptable authentication.
  • 04
    Retain Evidence: Store signed copy and supporting exhibits securely with audit trail.

Recommended digital workflow settings for reliable eSubmission

Configure fields and routing so the signatory order, authentication, and storage meet both internal controls and regulator expectations.

Field Configuration
Signature Method Audit-trail eSign with signer attribution
Authentication Email + SMS code or stronger KBA
Routing Order Issuer → Counsel → Transfer Agent
Retention Encrypted storage with versioning

From draft to retained record: the typical eSubmission flow

A clear linear flow helps ensure no steps are skipped and the evidentiary chain is preserved for audits or regulator review.

  • Draft: Populate form fields and attach exhibits
  • Review: Legal and compliance sign-off before sending
  • Sign: Collect signatures and capture audit trail
  • Store: Archive signed PDF and logs securely

Technical considerations for electronic completion and storage

Choose a platform that logs signatures, preserves an audit trail, and stores records with AES-256 encryption to meet evidentiary needs.

  • File Formats: PDF, DOCX support
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: SMS, KBA, SSO

Comparing eSignature vendor pricing and core capabilities

Core pricing and capabilities vary by vendor and plan. signNow appears first for parity and to show common feature differences without implying endorsement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Key penalties and risks from incorrect or late reporting

Loss of Exemption: Regulator may deny the claimed exemption
Regulatory Fines: Monetary penalties and enforcement risk
Investor Disputes: Incomplete records enable disputes
Backup Withholding: Missing TINs may trigger withholding
Audit Exposure: Insufficient documentation increases audit risk
Invalid Signature: Weak authentication may impair enforceability

Typical timing considerations for preparing and submitting reports

Start preparation immediately after a distribution, complete internal review quickly, and confirm specific filing windows with the applicable regulator to avoid late reporting.

Prepare Immediately:

Collect investor and exemption data within days of distribution

Internal Review:

Allow sufficient time for counsel and compliance sign-off

Signature Collection:

Obtain signatures before finalizing the report

Regulator Filing:

Confirm filing window with regulator; timelines vary by jurisdiction

Record Retention:

Retain copies per retention schedule and regulator guidance

Common preparation errors to avoid

  • Entering abbreviated or inconsistent legal names that fail verification during review and delay processing.
  • Omitting purchaser identifiers or incomplete address fields that prevent accurate investor tracking.
  • Using weak signer authentication or failing to capture audit trails, reducing evidentiary value.
  • Neglecting to attach supporting exhibits or counsel opinions tied to the claimed exemption.

How organizations use eSignature workflows for securities reporting

Real customers report faster turnaround and clearer audit trails when using secure eSignature platforms integrated with their systems.

Optica Ventures (COO)

Optica centralized investor onboarding to reduce manual errors

  • used audit-trail signing for cross-border agreements
  • As a result, turnaround shortened and regulatory recordkeeping improved while maintaining counsel review.

Tech Data (CEO)

Tech Data integrated electronic signing into its revenue workflows

  • bulk send and templates reduced repetitive tasks
  • This streamlined internal approvals and shortened payment cycles without sacrificing compliance controls.

Frequently asked questions about completing and eSigning Form 45-106F1

Answers below cover common legal, technical, and retention questions U.S.-based preparers raise when handling this Canadian reporting form.


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