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Legal Form 45-106F5

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LEGAL FORM 45-106F5

This Legal Form 45-106F5 (Report of Exempt Distribution and Acknowledgement) is entered into by and between Issuer Name: and Filing Agent / Representative Name: (collectively, the Parties) as of Effective Date: .

RECITALS

WHEREAS the Issuer is conducting an exempt distribution of securities (the Distribution) and requires a written report and acknowledgements in the form of this Legal Form 45-106F5; and

WHEREAS the Filing Agent will prepare and submit the report of the Distribution to the applicable regulatory authority and will certify the representations and information provided by the Issuer in accordance with the terms of this Form; and

WHEREAS the Parties wish to document the particulars of the Distribution and to set forth the certifications, undertakings and notices required of the Issuer and the Filing Agent in connection with the Distribution.

NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:

1. DEFINITIONS

In this Form, unless the context otherwise requires, the following terms have the meanings assigned: "Distribution" means the issuance or sale of securities described in Section 2; "Issuer" means the entity named above; "Filing Agent" means the party named above who prepares and files this Report.

2. REPORT OF DISTRIBUTION

The Issuer reports that it completed the Distribution on Date of Distribution: in the Jurisdiction(s): .

Total number of purchasers in the Distribution: . Aggregate gross proceeds of the Distribution: $.

3. EXEMPTION ASSERTED

The Issuer asserts that the Distribution was made pursuant to the following exemption(s) (check all that apply) and certifies the facts supporting each selected exemption:

Accredited investor exemption
Minimum amount / purchase price exemption
Offering memorandum exemption
Family, friends and business associates / private issuer exemption
Other exemption (describe):

4. PURCHASER SUMMARY AND CERTIFICATION

The Issuer certifies that the information set out in this Report and any schedules is true, complete and accurate in all material respects and that the Issuer has complied with the conditions of the exemption(s) relied upon.

5. REPRESENTATIONS, WARRANTIES AND COVENANTS

The Issuer represents and warrants to the Filing Agent that: (a) it has the corporate power and authority to conduct the Distribution and to execute and deliver this Report; (b) the Distribution has been conducted in accordance with the terms of the exemption(s) identified herein; and (c) all material facts known to the Issuer that are required to be disclosed in connection with the Distribution have been disclosed in this Report.

The Filing Agent represents that, to the extent it relies on information provided by the Issuer, it will prepare and file this Report in good faith and will promptly notify the Issuer of any request from a regulatory authority for additional information.

6. UNDERTAKINGS

The Issuer undertakes to retain records supporting the assertions in this Report for the period required by applicable law and to provide such records to the Filing Agent or to a regulatory authority upon reasonable request. The Issuer further undertakes to promptly notify the Filing Agent of any material change to the information contained in this Report.

7. NOTICES

8. REMEDIES AND INDEMNITY

Each Party agrees to indemnify and hold harmless the other Party from and against any losses, claims, damages, liabilities and expenses (including reasonable legal fees) arising out of any material misrepresentation, breach of warranty or covenant made by the indemnifying Party in this Report, except to the extent such losses arise from the gross negligence or willful misconduct of the indemnified Party.

9. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Form shall be governed by and construed in accordance with the laws of the Jurisdiction of Governing Law: . This Form constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral. If any provision of this Form is held to be invalid or unenforceable, such provision shall be severed and the remaining provisions shall remain in full force and effect.

10. AMENDMENT; WAIVER; COUNTERPARTS

No amendment or waiver of any provision of this Form will be effective unless it is in writing and signed by both Parties. No delay or failure to exercise any right or remedy under this Form will operate as a waiver. This Form may be executed in counterparts, each of which when executed and delivered will be an original, but all counterparts together will constitute one and the same instrument.

11. CERTIFICATION

By signing below, each Party certifies that the individual signing on its behalf is duly authorized to bind that Party and that the representations, warranties and undertakings in this Form are true and correct as of the date of signature.

Issuer:

By:

Date:

Filing Agent:

By:

Date:

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What Legal Form 45-106F5 Is and when it applies

Legal Form 45-106F5, commonly called the Report of Exempt Distribution, is a Canadian securities filing used to notify provincial and territorial securities regulators about distributions of securities made under prospectus exemptions. The form collects issuer identification, purchaser details, the exemption relied upon, amount and type of consideration, and contact information for counsel or issuer representatives. It is required when securities are distributed without a prospectus under National Instrument 45-106 or equivalent provincial rules, and it serves as an audit and transparency record for regulators and market participants.

Why completing Form 45-106F5 matters

Completing Form 45-106F5 accurately ensures compliance with Canadian prospectus-exemption reporting obligations, helps avoid regulatory inquiries or fines, and preserves access to capital while maintaining clear transaction records for tax and audit purposes.

Why completing Form 45-106F5 matters

Typical users and their responsibilities

Primary users are issuers, securities counsel, and registered dealers who complete or file the report on behalf of a distribution.

  • Issuers and founders — Prepare issuer-level details and confirm distribution data before filing.
  • Securities counsel or corporate lawyers — Review exemption selection, populate legal fields, and submit the report.
  • Registered dealers or transfer agents — Verify purchaser information and retain copies for regulatory or tax audits.

Secondary users include compliance teams and transfer agents who retain the filed record and respond to regulator requests.

Who typically signs or certifies this form

Issuer Officer

An authorized officer (CEO, CFO, or Corporate Secretary) typically certifies the issuer information, confirms the distribution details, and attests to the accuracy of the form for regulatory submission.

Securities Counsel

Corporate counsel or outside securities lawyers often prepare or review 45-106F5, confirm the exemption relied upon, and sign sections where legal opinion or certification is required.

Essential data elements to include

Issuer name: Registered legal entity
Business number: Tax/CRA business identifier
Distribution date: Date of closing
Exemption type: E.g., accredited investor
Purchaser details: Name and address
Consideration: Cash or securities amount

Consequences of incorrect or late filings

Regulatory fines: Monetary penalties or administrative sanctions
Rescission risk: Purchasers may seek remedy
Enforcement action: Regulator investigations possible
Delays in financing: Follow-on issuances may be affected
Tax complications: Incorrect cost basis reporting
Reputational harm: Investor confidence may decline

Common preparation pitfalls to avoid

  • Misidentifying the exemption relied upon, which can trigger regulator follow-up or corrective filings.
  • Entering incomplete purchaser information, such as missing legal names or incorrect addresses, causing processing delays.
  • Failing to reconcile consideration amounts and securities issued across schedules and supporting documents.
  • Using incompatible file formats or unsigned electronic copies that do not meet recipient or regulator acceptance criteria.

Step-by-step: filling out Form 45-106F5

Follow a consistent sequence: gather documents, complete issuer and purchaser sections, confirm exemption details, obtain signatures, and file or deliver copies to the appropriate regulator.

  • 01
    Gather records: Collect subscription agreements and closing statements
  • 02
    Complete form: Populate issuer, purchaser, and exemption fields accurately
  • 03
    Obtain signatures: Secure authorized signatures and witness or notarization if required
  • 04
    Submit filing: File with the applicable securities regulator or retain per guidance

Typical online completion and routing settings

Configure the digital workflow to match who must sign, which fields are mandatory, and how completed records are stored.

Field Configuration
File format PDF or DOCX accepted; use final PDF for filing
Authentication Email + SMS code or identity verification
Signer order Specify issuer then counsel then purchaser
Retention settings Export signed PDF/A and store offsite

Online submission workflow overview

A well-structured online workflow reduces friction: upload, tag fields, assign signers, validate identity, collect signatures, and archive the audit trail.

  • Upload document: Upload the completed draft in a supported format
  • Add fields: Place signature, initial, and date fields where required
  • Authenticate signer: Choose email verification, SMS code, or stronger KBA
  • Capture audit trail: Record IP, timestamps, and actions for legal evidence

Technical considerations for e-signature and filing

Ensure your chosen platform supports required file formats, authentication strength, and long-term storage to satisfy regulator and internal audit needs.

  • File types: PDF, DOCX supported
  • Integrations: Works with cloud storage and CRM systems
  • Authentication: Email, SMS, or advanced identity checks

Comparison: signNow and other eSignature solutions for completing filings

Platform choice affects authentication, audit trails, and cost. The table compares common capabilities and pricing across signNow and several industry vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by plan Varies by plan Limited trial available Limited trial available
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Frequently asked questions about Form 45-106F5

Answers to the most common questions about completing, signing, and retaining Form 45-106F5 for Canadian exempt distributions and U.S.-involved parties.


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