Legal Form 45-106F5
What Legal Form 45-106F5 Is and when it applies
Why completing Form 45-106F5 matters
Completing Form 45-106F5 accurately ensures compliance with Canadian prospectus-exemption reporting obligations, helps avoid regulatory inquiries or fines, and preserves access to capital while maintaining clear transaction records for tax and audit purposes.
Typical users and their responsibilities
Primary users are issuers, securities counsel, and registered dealers who complete or file the report on behalf of a distribution.
- Issuers and founders — Prepare issuer-level details and confirm distribution data before filing.
- Securities counsel or corporate lawyers — Review exemption selection, populate legal fields, and submit the report.
- Registered dealers or transfer agents — Verify purchaser information and retain copies for regulatory or tax audits.
Secondary users include compliance teams and transfer agents who retain the filed record and respond to regulator requests.
Who typically signs or certifies this form
Issuer Officer
An authorized officer (CEO, CFO, or Corporate Secretary) typically certifies the issuer information, confirms the distribution details, and attests to the accuracy of the form for regulatory submission.
Securities Counsel
Corporate counsel or outside securities lawyers often prepare or review 45-106F5, confirm the exemption relied upon, and sign sections where legal opinion or certification is required.
Consequences of incorrect or late filings
Common preparation pitfalls to avoid
- Misidentifying the exemption relied upon, which can trigger regulator follow-up or corrective filings.
- Entering incomplete purchaser information, such as missing legal names or incorrect addresses, causing processing delays.
- Failing to reconcile consideration amounts and securities issued across schedules and supporting documents.
- Using incompatible file formats or unsigned electronic copies that do not meet recipient or regulator acceptance criteria.
Step-by-step: filling out Form 45-106F5
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01Gather records: Collect subscription agreements and closing statements
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02Complete form: Populate issuer, purchaser, and exemption fields accurately
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03Obtain signatures: Secure authorized signatures and witness or notarization if required
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04Submit filing: File with the applicable securities regulator or retain per guidance
Typical online completion and routing settings
| Field | Configuration |
|---|---|
| File format | PDF or DOCX accepted; use final PDF for filing |
| Authentication | Email + SMS code or identity verification |
| Signer order | Specify issuer then counsel then purchaser |
| Retention settings | Export signed PDF/A and store offsite |
Online submission workflow overview
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Upload document: Upload the completed draft in a supported format
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Add fields: Place signature, initial, and date fields where required
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Authenticate signer: Choose email verification, SMS code, or stronger KBA
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Capture audit trail: Record IP, timestamps, and actions for legal evidence
Technical considerations for e-signature and filing
Ensure your chosen platform supports required file formats, authentication strength, and long-term storage to satisfy regulator and internal audit needs.
- File types: PDF, DOCX supported
- Integrations: Works with cloud storage and CRM systems
- Authentication: Email, SMS, or advanced identity checks
Comparison: signNow and other eSignature solutions for completing filings
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by plan | Varies by plan | Limited trial available | Limited trial available |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
Frequently asked questions about Form 45-106F5
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Can I e-sign Form 45-106F5?
Electronic signatures are commonly accepted for internal records and many regulator submissions, but acceptance varies. For cross-border transactions, confirm with the provincial regulator whether original wet signatures or notarized copies are required.
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Who is responsible for filing?
The issuer or its authorized representative (often securities counsel or a registered dealer) is typically responsible for preparing and filing the report with the applicable securities regulator.
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What supporting documents are needed?
Attach subscription agreements, investor certifications, KYC/AML evidence where applicable, and any legal opinions that support the exemption claimed to ensure a complete submission.
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Is notarization ever required?
Notarization is not universally required for 45-106F5 itself, but underlying documents or signatures by U.S. parties may require notarization under state rules or by counterparties for acceptance.
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How do I correct a filed form?
If an error is found, prepare an amended filing or contact the regulator for correction procedures; retain evidence of the amendment and communications for your records.
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What happens if I file late?
Late or incomplete filings can prompt regulatory inquiries, potential administrative sanctions, or requests for remedial action; consult securities counsel promptly to mitigate risk.