Corporate Resolution
A certified board or shareholder resolution describing the action, vote results, and adoption date; attach as supporting documentation where required.
Timely filing of Form 966 documents the corporate resolution, helps avoid informational‑return penalties under IRC §6721, and signals to the IRS that final tax filing and reporting obligations will follow.
Typical preparers include internal corporate officers, tax professionals, and corporate counsel responsible for winding up company affairs.
Coordination among these roles ensures state and federal obligations are met and final tax positions are properly disclosed.
| Field | Configuration | Field name | Suggested setting |
|---|---|
| Upload Template | Use PDF fillable or standardized Form 966 image |
| Signer Authentication | Email link or SMS code; consider stronger auth for officers |
| Routing | Sequential: board → CFO → corporate counsel |
| Storage | PDF/A archival in secure repository |
File within 30 days after adoption of resolution.
File final Form 1120 by the usual due date for the tax year.
File final employment tax deposits and Form 941 or Form 940 on normal schedule.
File with Secretary of State per state rules and timelines.
Retain documents at least as long as federal retention periods require.
Formal adoption of dissolution plan and recordkeeping of the resolution.
Submit the notice to IRS within thirty days of adoption.
Prepare and file final Forms 1120 and employment tax returns.
File state dissolution documents and obtain confirmation of termination.
A certified board or shareholder resolution describing the action, vote results, and adoption date; attach as supporting documentation where required.
The completed IRS Form 966 with corporate name, EIN, date of adoption, and action type accurately entered.
Copies of filings submitted to the state Secretary of State, such as articles or certificate of dissolution or termination.
A list confirming final Form 1120, employment tax filings, information returns, and any required schedules have been prepared and filed.
Signed authorizations from officers or agents authorized under corporate bylaws; include dates and printed names for audit trails.
Plan for preserving originals and electronic records for the applicable statutory retention period and for potential audits.
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