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Legal I&A Agreement

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LEGAL I&A AGREEMENT

This Indemnification and Assignment Agreement ("Agreement") is made and entered into as of the day of , by and between Assignor Name: with principal place of business at (hereinafter "Assignor"), and Assignee Name: with principal place of business at (hereinafter "Assignee"). Assignor and Assignee are each a "Party" and together the "Parties."

RECITALS

WHEREAS, Assignor is the owner or has rights in certain contracts, claims, causes of action, intellectual property, or other assets described below to be transferred (the "Assigned Rights"); and

WHEREAS, Assignee desires to acquire, and Assignor desires to assign, the Assigned Rights upon the terms and subject to the conditions set forth in this Agreement and Assignor agrees to indemnify Assignee against certain liabilities arising from the Assigned Rights as provided herein.

WHEREAS, the Parties intend by this Agreement to set forth their respective rights and obligations with respect to assignment, indemnification, defense, and related matters.

NOW, THEREFORE

In consideration of the mutual covenants and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below. "Assigned Rights" means all rights, title and interest described in Section 2. "Indemnified Parties" means Assignee and its affiliates, and their respective officers, directors, employees and agents. "Losses" means any losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) incurred in connection with a claim.

2. ASSIGNMENT

2.1 Assignment. Assignor hereby irrevocably assigns, transfers and conveys to Assignee all right, title and interest in and to the Assigned Rights, whether arising before, on or after the Effective Date, to the extent assignable under applicable law and subject to the terms of this Agreement.

2.2 Further Assurances. Assignor shall execute and deliver such instruments and take such further actions as Assignee may reasonably request to effectuate the assignment of the Assigned Rights.

3. CONSIDERATION

As consideration for the assignment set forth in Section 2, Assignee shall pay Assignor the sum of or other good and valuable consideration as described below, receipt of which is acknowledged by Assignor.

4. INDEMNIFICATION

4.1 Scope of Indemnity. Assignor shall defend, indemnify and hold harmless the Indemnified Parties from and against any and all Losses arising out of or relating to (a) any breach of Assignor's representations, warranties or covenants in this Agreement, (b) any claim that the Assigned Rights infringe or misappropriate any third party intellectual property right or violate law to the extent arising from facts or acts existing prior to assignment, and (c) liabilities or obligations of Assignor associated with the Assigned Rights unless expressly assumed by Assignee in writing.

4.2 Procedure; Defense. The Indemnified Party shall give prompt written notice to Assignor of any claim subject to indemnification. Assignor may, at its own expense, assume control of the defense and settlement of such claim with counsel reasonably acceptable to the Indemnified Party. The Indemnified Party may participate in the defense with counsel at its own expense. Assignor shall not enter into any settlement that imposes an obligation on an Indemnified Party without the Indemnified Party's prior written consent, which consent shall not be unreasonably withheld.

4.3 Mitigation. The Indemnified Party shall use commercially reasonable efforts to mitigate any Losses and shall cooperate with Assignor in the defense of any claim.

5. REPRESENTATIONS AND WARRANTIES

5.1 Assignor Representations. Assignor represents and warrants to Assignee that: (a) Assignor has full power and authority to enter into this Agreement and to assign the Assigned Rights; (b) the execution and performance of this Agreement will not violate any material agreement to which Assignor is a party; (c) to the best of Assignor's knowledge, there are no pending claims that would impair the Assigned Rights except as disclosed in writing to Assignee.

5.2 Assignee Representations. Assignee represents and warrants that it has full corporate power and authority to accept the assignment and perform its obligations under this Agreement.

6. COVENANTS

Each Party covenants to execute and deliver such further instruments and take such further actions as may be reasonably necessary to carry out the provisions and intent of this Agreement.

7. LIMITATIONS OF LIABILITY

Except for liabilities arising from willful misconduct or fraud, neither Party shall be liable to the other for consequential, incidental, special or punitive damages. The aggregate liability of Assignor under this Agreement shall not exceed the greater of (a) the total consideration paid under Section 3, or (b) actual direct damages proven by Assignee.

8. TERM; TERMINATION

This Agreement is effective on the Effective Date and shall remain in effect until all obligations under this Agreement have been performed. Termination of this Agreement shall not release any Party from liability for breaches or claims accruing prior to termination or for obligations that by their nature are intended to survive.

9. NOTICES

All notices, requests, demands and other communications under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as a Party may designate by notice in accordance with this Section.

10. AMENDMENTS; WAIVER

This Agreement may be amended, modified or supplemented only by a written instrument executed by both Parties. No waiver of any provision shall be effective unless in a writing signed by the Party waiving compliance.

11. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to its conflicts of law principles.

12. ENTIRE AGREEMENT; SEVERABILITY; COUNTERPARTS

This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings. If any provision is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. This Agreement may be executed in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument.

MISCELLANEOUS

The headings contained in this Agreement are for convenience only and shall not affect the interpretation of any provision. The Parties acknowledge that they have had an opportunity to consult counsel and that the terms of this Agreement are the result of negotiations between the Parties.

Assignor (Print Name):

Assignee (Print Name):

By:

By:

Date:

(Title):

(Title):

Date:

Enter text✕

What the Legal I&A Agreement Is and when it's used

A Legal I&A Agreement (Identity and Authorization Agreement) documents verification of an individual's identity and grants specific authority to act on behalf of a person or entity. It clarifies scope, duration, and limits of authorized acts — for example, signing contracts, accessing records, or instructing transfers. The form establishes who is authorized, the method of identity proofing, and any conditions that trigger or end the authority. Courts and third parties rely on the agreement to confirm consent and prevent disputes over whether an actor had lawful permission.

Why a clear Legal I&A Agreement matters

A precise, signed I&A reduces dispute risk by documenting consent, scope, and identity verification methods under U.S. electronic signature law.

Why a clear Legal I&A Agreement matters

Typical users and signers of an I&A Agreement

Use this agreement when an organization or individual needs documented authority tied to verified identity before third-party reliance.

  • Legal teams and outside counsel reviewing delegated authority and signature rights.
  • Finance and treasury departments authorizing payments or account access.
  • Healthcare administrators and designated proxies for patient record access.

Proper use streamlines approvals, audits, and downstream transactions while preserving legal defenses if authority is later challenged.

Core components of a professional Legal I&A Agreement

A robust agreement includes identity proofing, explicit scope of authority, effective and expiration dates, signature blocks, revocation instructions, and retention instructions to support verification and enforcement.

Identity Proofing

Specify acceptable ID types, credential checks, and any knowledge-based or credential-analysis steps.

Scope of Authority

Describe specific actions authorized, any monetary limits, and exclusions to prevent overreach.

Effective Dates

State effective date and expiration or triggering events that terminate authority.

Signature Block

Include printed name, title, date, and signer contact with an explicit statement of intent to grant authority.

Revocation Clause

Explain how authority is revoked, notice methods, and any obligations on the revoking party.

Record Retention

Direct where executed copies and identity proofs are stored and how long they are retained.

Step-by-step: completing and executing the I&A Agreement

Follow these sequential steps to prepare, verify, sign, and record an enforceable I&A Agreement.

  • 01
    Prepare: Draft precise scope, dates, and revocation terms.
  • 02
    Verify Identity: Perform ID check or RON credential analysis per policy.
  • 03
    Sign: Collect signatures and required witness/notary elements.
  • 04
    Store: Save executed copy and identity evidence in a secure repository.

How to configure a digital I&A workflow

Configure fields and authentication so signers can complete the agreement while preserving audit evidence for later reliance.

Field Configuration
Authentication Method Email + SMS code or KBA for higher assurance
Signature Placement Use dedicated signature and initial fields for each party
Conditional Fields Show additional identity fields if signer is third party
Retention Settings Auto-save signed PDF and preserve audit trail

Technical and integration considerations for eSigning and distribution

Choose a platform that supports the required authentication, preserves audit trails, and integrates with your repositories.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Box
  • File Formats: PDF, DOCX, HTML, Excel supported
  • Authentication: SMS, KBA, SSO, and advanced options

Where to send and file an executed I&A Agreement

Route executed agreements to all relying parties and the authoritative records repository, and note any regulator filing requirements.

  • To Counterparties: Email signed PDF to each named party
  • To Internal Records: Store signed copy in document management system
  • To Regulators: File with agency if contract law or licensing requires it
  • To Notary: Record notary or RON evidence alongside the agreement

Common timing expectations and deadlines

Plan for verification and retention deadlines that affect enforceability and administrative processing.

Identity Verification Window:

Complete ID checks before acceptance

Response to Revocation:

Acknowledge revocation within stated notice period

Retention Trigger:

Retain executed file immediately after signing

Audit Availability:

Make records available for internal audits

Regulatory Filing:

Meet any agency-specific submission deadlines

Key milestones from drafting to archived record

Track milestones so each stage generates the evidence necessary for legal reliance and audits.

01

Drafting Complete

Scope and revocation terms finalized.

02

Identity Proofing

ID checks or RON credentialing performed.

03

Execution

Signatures, witnessing, notarization completed.

04

Archival

Signed record and identity proofs stored securely.

Common mistakes to avoid when preparing an I&A Agreement

  • Using vague authority language that fails to specify actions or limits, creating ambiguity and dispute.
  • Failing to match signer name to government ID or corporate records, which undermines enforceability.
  • Skipping explicit revocation instructions, leaving third parties unsure how and when authority ends.
  • Neglecting to preserve identity-verification evidence or the audit trail for eSigned transactions.

Legal and operational risks from an improper I&A Agreement

Unauthorized Acts: Civil liability
Contract Invalidity: Enforceability risk
Regulatory Fines: Agency penalties possible
Reputational Harm: Trust erosion
Fraud Exposure: Increased fraud risk
Operational Delay: Transaction hold-ups

Security, privacy, and compliance basics to include

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA: BAA required for PHI handling
21 CFR Part 11: Controls for FDA-regulated records
ESIGN / UETA: Meets federal and state e-sign laws
Audit Trail: Timestamp, IP, and action log

Pricing and feature snapshot for common eSignature vendors

Compare starting prices and key capabilities for high-level evaluation when supporting Legal I&A Agreement workflows. Pricing uses public plan snapshots; confirm vendor sites for plan details.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial (no card) Free trial available Free trial available Free trial available Free trial available
Bulk Send Yes (plan dependent) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Real-world examples showing how I&A Agreements are used

Selected customer experiences illustrate practical benefits and compliance outcomes when identity and authority are documented.

Martin Properties

Our team needed remote execution for leasing transactions to close faster and maintain compliance.

  • Signatures completed via mobile and RON when needed.
  • The company processed and executed leasing documents online with documented identity checks, reducing turnaround time and enabling remote closings while preserving audit evidence.

Fertility Centers

Clinics required strict consent and authorization for patient proxies to access records.

  • Digital workflows preserved consent traces.
  • The organization retained secure executed authorizations and identity proofs, improving operational reliability and meeting HIPAA documentation expectations.

Frequently asked questions about the Legal I&A Agreement

Answers to common practical and legal questions when preparing, signing, or relying on an I&A Agreement.


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