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Legal IMA Agreement

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LEGAL IMA AGREEMENT

This Investment Management Agreement (the "Agreement") is made and entered into as of by and between Client Name: ("Client"), and Manager Name: ("Manager").

RECITALS

WHEREAS, Client desires to engage Manager to provide discretionary investment management services with respect to certain assets described in Schedule A attached hereto and incorporated herein; and

WHEREAS, Manager represents that it possesses the experience, personnel and expertise necessary to provide such investment management services and is duly authorized and qualified to perform the obligations set forth in this Agreement; and

WHEREAS, the parties wish to set forth the terms and conditions under which Manager will manage the assets of Client.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below. "Assets" means the securities and other property delivered by Client to Manager for investment management under this Agreement. "Business Day" means any day on which commercial banks are open for business in the jurisdiction specified in Section 18 (Governing Law).

2. APPOINTMENT AND AUTHORITY

Client hereby appoints Manager as investment manager with full discretionary authority to buy, sell, exchange, and otherwise trade or invest the Assets in accordance with the Investment Guidelines set forth in Section 3. Manager shall exercise such authority in a fiduciary capacity and in accordance with the terms of this Agreement.

3. INVESTMENT GUIDELINES

Manager shall manage the Assets in accordance with the investment objective, restrictions and limits agreed by the parties. Investment objective and restrictions (if any):

4. MANAGEMENT FEES AND EXPENSES

As compensation for the services performed under this Agreement, Client shall pay Manager a management fee computed as follows:

Manager may deduct or invoice for ordinary transaction costs and reasonable expenses incurred in the investment and safekeeping of the Assets. Any extraordinary expenses shall require Client's prior written consent.

5. VALUATION AND REPORTING

Manager shall value the Assets in a commercially reasonable manner consistent with industry practice and shall provide Client with written reports of holdings, transactions, performance and fees at least once per .

6. CUSTODY AND BROKERAGE

Client shall maintain custody of the Assets with a qualified custodian selected by Client, unless otherwise agreed in writing. Manager is authorized to place orders with brokers selected by Manager in its discretion, provided that Manager shall seek to obtain best execution and shall disclose any soft dollar arrangements upon request.

7. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that: (a) it has full power and authority to enter into this Agreement and to perform its obligations hereunder; (b) the execution and delivery of this Agreement has been duly authorized; and (c) this Agreement constitutes a valid and binding obligation enforceable in accordance with its terms.

8. STANDARD OF CARE; LIMITATION OF LIABILITY

Manager shall perform its duties hereunder with the care, skill and diligence ordinarily exercised by professional investment managers in similar circumstances. Manager shall not be liable to Client for any loss resulting from Manager's good faith investment decisions, except for losses resulting from Manager's willful misconduct, gross negligence or material breach of this Agreement.

9. INDEMNIFICATION

Client shall indemnify and hold harmless Manager and its affiliates, officers and employees from and against any and all losses, liabilities, claims, costs and expenses (including reasonable attorneys' fees) arising out of or in connection with Manager's performance under this Agreement, except to the extent such losses result from Manager's willful misconduct, gross negligence or material breach of this Agreement.

10. CONFIDENTIALITY

Each party shall keep confidential all non-public information furnished by the other party in connection with this Agreement, and shall not disclose such information except as required by law or to its employees, agents or professional advisors who have a need to know and are bound by confidentiality obligations no less restrictive than those contained herein.

11. TERM AND TERMINATION

This Agreement shall commence on the Effective Date set forth above and shall continue in effect until terminated by either party upon days' prior written notice to the other party. Termination for cause may be immediate upon written notice if the other party materially breaches this Agreement and fails to cure such breach within 30 days after receipt of written notice.

12. EFFECTS OF TERMINATION

Upon termination, Manager shall cooperate in the orderly transfer of the Assets. Manager shall be entitled to payment for all fees and expenses properly accrued through the effective date of termination and to reimbursement for any expenses reasonably incurred in connection with winding down or transferring the Assets.

13. NOTICES

All notices, demands or other communications required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally, sent by nationally recognized overnight courier, or mailed by certified mail, return receipt requested, to the addresses set forth below or to such other address as a party may designate by notice to the other.

14. AMENDMENT; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by duly authorized representatives of both parties. No failure or delay by either party in exercising any right hereunder shall operate as a waiver of such right.

15. ASSIGNMENT

Neither party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other party, except that Manager may assign this Agreement to an affiliate without Client's consent in connection with a merger, sale of substantially all assets or change of control, provided that the assignee assumes Manager's obligations hereunder.

16. GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of law principles. Any dispute arising out of or relating to this Agreement shall be resolved by good faith negotiation between the parties. If the parties are unable to resolve the dispute within 60 days, either party may pursue any remedy available at law or in equity.

17. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, including any schedules or exhibits expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations. If any provision of this Agreement is held invalid or unenforceable, such invalidity or unenforceability shall not affect the remaining provisions, which shall remain in full force and effect.

18. COUNTERPARTS

This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic or facsimile transmission shall be binding as originals.

19. MISCELLANEOUS

The parties shall execute and deliver such further documents and take such additional actions as may be necessary to carry out the purposes of this Agreement. The headings in this Agreement are for convenience only and shall not affect the interpretation of its provisions.

SCHEDULE A — DESCRIPTION OF ASSETS

Client:

By:

Date:

Manager:

By:

Date:

Enter text✕

What the Legal IMA Agreement Is

A Legal IMA Agreement (Investment Management Agreement) is a contract that defines the relationship between an investment manager and a client or fund, specifying scope of services, fee structure, fiduciary duties, reporting obligations, investment guidelines, and termination rights. The document sets the manager's authority to make investment decisions, constraints on permitted investments, valuation and custody arrangements, indemnities, confidentiality, and dispute resolution terms. A well-drafted IMA reduces ambiguity about responsibilities and establishes measurable performance and compliance expectations for both parties.

Why a Clear IMA Agreement Matters

A concise Legal IMA Agreement establishes roles, limits manager liability, clarifies compensation, and creates enforceable expectations that assist in governance, regulatory compliance, and investor relations.

Why a Clear IMA Agreement Matters

Who Commonly Uses a Legal IMA Agreement

The Legal IMA Agreement is used by investment managers, institutional investors, family offices, and fund administrators to govern discretionary and non-discretionary asset management relationships.

  • Investment firms and RIAs managing client portfolios or pooled funds.
  • Family offices and high-net-worth individuals contracting outsourced management.
  • Fund administrators, trustees, and corporate treasury departments.

Parties drafting or reviewing the agreement typically include legal counsel, compliance officers, and signatory executives with authority to bind the entity.

Primary Signers and Their Roles

Investment Manager

Chief compliance officer or authorized officer signs for the manager; responsible for carrying out investment strategy, maintaining records, and meeting reporting obligations under the agreement and relevant securities laws.

Client / Trustee

Authorized signatory for the investor or trustee accepts manager authority, fee schedule, termination rights, and dispute resolution clauses; ensures the signatory has corporate or trustee-level authority to execute the IMA.

Core Elements to Include in a Professional IMA

A comprehensive Legal IMA Agreement balances operational detail with legal protections. Include explicit sections covering authority, investment objectives, fees, confidentiality, indemnification, and termination mechanics.

Scope of Authority

Define discretionary powers, restricted securities, delegated sub-advisors, and any approval thresholds for trades or allocation decisions to prevent ambiguity.

Investment Guidelines

State objective, risk tolerance, permitted asset classes, concentration limits, leverage policies, and benchmarks used to measure performance.

Fees and Expenses

Specify management and performance fees, calculation method, payment schedule, expense allocations, and reimbursement mechanics.

Reporting and Valuation

Detail periodic reporting cadence, required statements, valuation methodology, custody arrangements, and access to books and records.

Liability & Indemnification

Describe liability limits, indemnities for losses, and circumstances that void indemnity such as gross negligence or willful misconduct.

Termination & Transition

Set termination triggers, notice periods, transition assistance, wind-down costs, and settlement of outstanding obligations.

Step-by-Step: How to Complete and Execute an IMA

Follow a consistent sequence from drafting to execution to ensure legal sufficiency and clear evidence of consent.

  • 01
    Drafting: Prepare a draft covering authority, fees, and reporting; involve counsel for regulatory provisions.
  • 02
    Internal Review: Have compliance and finance review fee mechanics, custody, and AML provisions.
  • 03
    Signatory Approval: Confirm signatory authority via corporate resolutions or trustee certifications before signing.
  • 04
    Execution: Execute by authorized signers; capture dates and retain fully signed originals or certified electronic copies.

How to Configure an Online IMA Workflow

Set up fields, signer order, and authentication before sending the agreement for signatures to reduce errors and rework.

Field Configuration
Signer Order Specify sequential or parallel signing to control execution flow.
Authentication Choose email link, SMS code, or KBA per signer's risk profile.
Conditional Fields Use conditional clauses for optional exhibits or fee tiers to simplify the template.
Audit Trail Enable full timestamps, IP capture, and action history to support attribution.

Technical Requirements for eSigning and Storage

Digital execution requires a platform that supports secure signatures, audit trails, and the file formats you use.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File Formats: PDF, DOCX, HTML
  • Authentication Options: Email, SMS, KBA

Confirm the platform provides export to PDF/A, retention logging, and access controls to meet corporate and regulatory recordkeeping requirements.

Where to Send and How Signed Copies Are Distributed

After execution, the agreement should be routed to stakeholders and stored in a secure, access-controlled repository.

  • Primary Recipient: Custodian or fund administrator receives final copy.
  • Investor Copies: Provide executed copies to investors or trustees as required.
  • Compliance Archive: Store in compliance repository with restricted access.
  • Accounting: Send to finance for fee invoicing and reconciliation.

Key Dates and Timing to Track

Document timing affects fee periods, reporting obligations, and statutory limitation windows; record them clearly.

Effective Date:

Date the agreement takes effect and fee accrual begins.

Fee Billing Cycle:

Monthly or quarterly dates for invoicing and payment due.

Quarterly Reporting:

Regular reporting dates for performance and holdings disclosures.

Renewal Window:

Any automatic renewal notice or opt-out notice period.

Termination Notice:

Number of days required to terminate per contract.

Milestones from Negotiation to Ongoing Management

Track milestones to maintain operational continuity and meet contractual obligations after signing.

01

Negotiation Complete

Parties finalize terms and agree on exhibits and schedules.

02

Execution

Authorized signers sign and date the agreement.

03

Onboarding

Transfer of assets, account setup, and confirmation of custody arrangements.

04

Ongoing Reporting

Regular statements and compliance reporting commence per schedule.

Common Mistakes to Avoid When Preparing an IMA

  • Vague investment mandates that leave discretion undefined and increase dispute risk.
  • Incorrect party names or signer authority not evidenced by corporate resolutions or trustee certificates.
  • Unclear fee formulas or measurement periods that lead to billing disagreements.
  • Failure to include custody and valuation methods causing reconciliation problems.

Risks and Potential Consequences of an Incomplete IMA

Breach Claims: Investor suits for breach of fiduciary duty
Fee Disputes: Refunds, arbitration costs, or reputational harm
Regulatory Exposure: SEC or state regulator inquiries
Operational Loss: Misallocated trades or custody errors
Contract Voidance: Ambiguous terms that render clauses unenforceable
Document Loss: Missing records harming audits or litigation defense

Security and Compliance Considerations for Electronic IMAs

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamped events, IP and action history
HIPAA: BAA available for protected health information
21 CFR Part 11: Supports requirements for FDA-regulated records
SOC 2: SOC 2 Type II certification available
ISO 27001: Certified information security management

eSignature Vendor Comparison for Executing a Legal IMA Agreement

Compare core pricing and feature differences for commonly used eSignature vendors; signNow is listed first per platform data.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs and Troubleshooting for the Legal IMA Agreement

Answers to common questions about electronic execution, signature validity, and practical issues when finalizing an IMA Agreement.


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