Importer Identity
Full legal entity name, DBA if any, EIN or tax ID, and complete street address for service and liability purposes.
A complete request reduces enforcement risk, verifies regulatory eligibility, and creates an auditable record for customs or administrative review; proper completion supports electronic execution under ESIGN and state law frameworks.
Coordination among these stakeholders reduces errors and helps ensure timely acceptance; designate a single point of contact for status and revisions.
Full legal entity name, DBA if any, EIN or tax ID, and complete street address for service and liability purposes.
Detailed description, quantity, unit values, packaging, and Harmonized Tariff Schedule (HTS) code or equivalent classification.
Statutory citations, permits, licenses, or exemptions justifying importation and any controlling agency references.
Commercial invoices, certificates of origin, permits, cargo manifests, or legal opinions attached as numbered exhibits.
Name, title, authority statement, and contact information for each signer to establish attribution and intent.
Designated filing address or portal, preferred delivery method (electronic or paper), and internal reference numbers.
| Field | Configuration |
|---|---|
| Signature Method | ESIGN eSignature or wet ink; indicate preferred method. |
| Authentication | Email plus one-time code or stronger KBA for high-risk shipments. |
| Accepted Formats | PDF and DOCX for source documents and certificates. |
| Record Retention | Store signed PDF plus audit trail for at least six years. |
Platforms such as signNow and comparable providers support PDF/DOCX, audit trails, and common integrations; confirm BAA or 21 CFR Part 11 requirements for regulated workflows.
3–5 business days typical
7–30 calendar days depending on complexity
May require additional inspection time
1–5 business days if in-person
Retention begins on submission date
All fields populated and exhibits attached for review.
Classification and legal basis formally approved.
Authorized parties sign and notarize where required.
Agency returns receipt or clearance notice.
| Document | Legal Importation Request | Commercial Invoice |
|---|---|---|
| Purpose | regulatory authorization | sale terms and value |
| E-sign acceptable | ||
| Notarization required | no (varies) | |
| Filing body | customs/agency | carrier / customs broker |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes (BAA available) | Yes (BAA available) | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Martin Properties digitized import documentation to collect signatures remotely and reduce turnaround.
BIS standardized its import request template for regulatory review to centralize evidence and approvals.