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Legal Indemnity and Security Agreement

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LEGAL INDEMNITY AND SECURITY AGREEMENT

This Legal Indemnity and Security Agreement ("Agreement") is entered into as of Day: Month: Year: by and between Indemnified Party Name: (Entity Type: ) with principal place of business at (hereinafter "Indemnitee"), and Security Provider/Obligor Name: (Entity Type: ) with principal place of business at (hereinafter "Grantor"). Indemnitee and Grantor are sometimes referred to collectively as "Parties" and individually as a "Party."

RECITALS

WHEREAS, Grantor is indebted to Indemnitee under certain obligations described as: in the principal amount of (the "Obligations");

WHEREAS, as a condition to extending credit, performing services, or otherwise dealing with Grantor, Indemnitee requires Grantor to provide indemnity and a security interest in collateral described herein to secure payment and performance of the Obligations; and

WHEREAS, Grantor is willing to grant a security interest and provide indemnification on the terms set forth below.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

In this Agreement, unless the context otherwise requires, the following terms shall have the following meanings:

"Collateral" means all personal property, assets, and rights described in Section 2 and any and all proceeds, substitutions and replacements thereof.

"Indemnified Claims" means any claim, demand, liability, loss, damage, cost or expense (including reasonable attorneys' fees and costs of investigation) arising out of or relating to the Obligations, the Collateral, this Agreement, or any transaction contemplated hereby.

2. GRANT OF SECURITY INTEREST; COLLATERAL

To secure the prompt and complete payment and performance of the Obligations, Grantor hereby grants to Indemnitee a continuing security interest, lien and charge in, to and upon all of Grantor's right, title and interest in and to the Collateral, including but not limited to the following described property:

The security interest granted herein shall secure payment and performance of the Obligations and any extensions, renewals, or modifications thereof, together with interest, fees, costs and expenses incurred by Indemnitee in enforcing this Agreement.

3. INDEMNITY

Grantor shall indemnify, defend and hold harmless Indemnitee and its officers, directors, employees, agents and affiliates from and against all Indemnified Claims arising out of or relating to (a) any breach by Grantor of this Agreement, (b) the Collateral or Grantor's ownership or use of the Collateral, (c) any act or omission by Grantor in connection with the Obligations, and (d) any claim by any third party with respect to the Obligations or Collateral. This indemnity shall include, without limitation, reasonable attorneys' fees and costs of litigation, court costs, arbitration costs and other expenses incurred by Indemnitee.

Notwithstanding the foregoing, Grantor's indemnity obligation shall not apply to the extent that an Indemnified Claim results directly from the gross negligence or willful misconduct of Indemnitee, as finally determined by a court of competent jurisdiction.

4. REPRESENTATIONS AND WARRANTIES

Grantor represents and warrants to Indemnitee that: (a) Grantor is duly organized, validly existing and in good standing under the laws of its jurisdiction of organization; (b) Grantor has full power and authority to enter into and perform this Agreement and to grant the security interest in the Collateral; (c) the execution and delivery of this Agreement and the granting of the security interest do not violate any law, agreement or instrument to which Grantor is a party; and (d) Grantor has good and marketable title to the Collateral, free and clear of any liens or encumbrances except those disclosed to Indemnitee in writing prior to the Effective Date.

5. COVENANTS

Grantor covenants that during the continuance of the Obligations it will: (a) maintain the Collateral in good condition and repair (ordinary wear and tear excepted); (b) keep the Collateral insured against loss or damage with insurers reasonably satisfactory to Indemnitee and deliver certificates evidencing such insurance upon request; (c) pay when due all taxes, assessments and governmental charges levied or assessed against the Collateral; and (d) execute and deliver such financing statements, instruments and other documents as Indemnitee may reasonably request to perfect or maintain the security interest created hereby.

6. DEFAULT; REMEDIES

The occurrence of any of the following shall constitute an Event of Default: (a) failure to pay any amount when due under the Obligations; (b) breach of any representation, warranty or covenant contained in this Agreement; (c) Grantor's insolvency, appointment of a receiver, or commencement of bankruptcy or similar proceedings; or (d) any material adverse change in Grantor's financial condition or ability to perform its obligations.

Upon the occurrence of an Event of Default, Indemnitee shall have all rights and remedies available at law or in equity, including without limitation the right to accelerate the Obligations, foreclose on the Collateral, take possession of the Collateral, sell or dispose of the Collateral at public or private sale and apply the proceeds to the Obligations, and recover from Grantor any deficiency, together with all costs and expenses (including reasonable attorneys' fees) incurred in connection with enforcement.

7. PERFECTION; PRIORITY

Grantor agrees to execute and deliver (and cause to be filed and recorded) all documents, including financing statements and assignments, that Indemnitee deems necessary to perfect and maintain the security interest granted hereby. Grantor authorizes Indemnitee to file any financing statement or other instrument that names Grantor as debtor and Indemnitee as secured party without Grantor's signature where permitted by applicable law.

Grantor's obligations hereunder shall be subordinate in priority only as expressly set forth in a written agreement signed by Indemnitee.

8. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement must be in writing and shall be deemed given when delivered personally, sent by nationally recognized overnight courier, or sent by registered or certified mail, return receipt requested, to the respective addresses set forth above (or such other address as a Party may designate by notice pursuant to this Section).

9. FEES, COSTS AND INTEREST

All costs and expenses incurred by Indemnitee in connection with the enforcement of this Agreement, including reasonable attorneys' fees, court costs, collection costs and expenses of sale, shall be borne by Grantor and shall be recoverable by Indemnitee from Grantor on demand. Any past due amounts shall bear interest at the rate of per annum, or the maximum rate permitted by applicable law, whichever is less.

10. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Each Party irrevocably submits to the exclusive jurisdiction of the state and federal courts located in that State for resolution of disputes arising hereunder.

11. ENTIRE AGREEMENT; AMENDMENT; SEVERABILITY

This Agreement constitutes the entire agreement and understanding between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment or modification of this Agreement shall be effective unless in writing and signed by both Parties. If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be reformed to the extent necessary to make it enforceable or, if it cannot be reformed, shall be severed, and the remainder of this Agreement shall remain in full force and effect.

12. WAIVER; COUNTERPARTS

No failure or delay by a Party in exercising any right, power or privilege under this Agreement shall operate as a waiver thereof, nor shall any single or partial exercise of any such right preclude any other or further exercise of such right or the exercise of any other right. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

13. FURTHER ASSURANCES

At any time and from time to time upon request of Indemnitee, Grantor shall promptly execute and deliver such further instruments, take such further actions and do such further things as Indemnitee reasonably requests to effect, confirm or evidence the security interest granted herein and to carry out the purposes and intent of this Agreement.

14. MISCELLANEOUS

The headings in this Agreement are for convenience only and do not affect the interpretation of this Agreement. The Parties agree that any ambiguity shall not be construed against any Party as drafter.

Indemnitee Printed Name:

By:

Date:

Grantor Printed Name:

By:

Date:

Enter text✕

What the Legal Indemnity and Security Agreement Is

Legal Indemnity and Security Agreement is a contract used to allocate risk and secure obligations between parties in transactions where title defects, undisclosed liens, or indemnity obligations could arise. It typically obligates one party (the indemnitor) to indemnify and hold harmless the other (the indemnitee) against specified losses, and it creates a security interest or collateral right to secure repayment or performance. Common in real estate closings, mergers, and secured lending, the agreement defines scope of indemnity, remedies, notice and cure procedures, and mechanics for enforcement including lien perfection and remedies on default.

Why Parties Include an Indemnity and Security Clause

Used to shift financial responsibility and to create enforceable collateral protections, this agreement reduces litigation risk and clarifies remedies. It provides contracting parties with defined procedures for notice, claim resolution, and recovery while enabling secured creditors to preserve priorities through recorded security interests.

Why Parties Include an Indemnity and Security Clause

Who Commonly Prepares or Signs This Agreement

Typical users span lenders, title companies, sellers, and purchasers who require protection against undisclosed claims or defects.

  • Lenders seeking collateral assurance and repayment remedies if indemnitor defaults
  • Title insurers and closing agents relying on indemnity to clear post-closing defects
  • Commercial buyers and sellers allocating responsibility for liens, taxes, or environmental liabilities

Transactional attorneys, risk managers, and closing agents often review and negotiate terms to align indemnity with financing and recording requirements.

Core Elements to Include in a Professional Agreement

Core elements define parties, indemnity scope, secured obligations, remedies, notice protocols, and recording steps needed to protect priority and enforceability.

Parties

Identify indemnitor(s) and indemnitee(s) by legal entity name, addresses, and taxpayer identification; include authority statements for signatories to bind the entity and clarify capacity (agent, officer, or trustee).

Recitals

State background facts, transaction context, and basis for indemnity; recitals frame obligations and help courts interpret ambiguous terms when disputes arise over scope or intent.

Indemnity Clause

Specify covered losses, exclusions, caps, third-party claims procedure, and requirement to mitigate damages; include notice timing, defense control rights, and contribution apportionment among parties explicitly.

Security Interest

Describe collateral types, perfected security interest language, UCC-1 filing intent, priority rules, and remedies on default including foreclosure, collection, and setoff where permitted, and specify cross-collateralization, subordination, and perfection maintenance steps.

Representations

Include covenant and warranty statements regarding ownership, authority, absence of undisclosed liens, solvency, and accuracy of financial statements; establish breach remedies and survival periods for specific representations.

Execution & Notary

Provide signature blocks for each party with printed names, titles, and dates; include notary acknowledgement if required by state law and specify witness requirements where applicable to ensure recordability.

Required Information to Populate the Agreement

Indemnitor Name: Exact legal entity name
Indemnitee Name: Exact legal entity name
Agreement Date: Enter as MM/DD/YYYY format
Collateral Description: Precise collateral description and location
Notary/Witness: Notary and witness blocks per state
Signatory Authority: Title and authority statement for signer

Step-by-Step: Preparing and Finalizing the Agreement

Follow a clear sequence to prepare, review, sign, notarize, and record the agreement to preserve rights and avoid recording defects.

  • 01
    Draft: Complete full indemnity and security clauses
  • 02
    Review: Legal and risk counsel to verify language
  • 03
    Execute: Authorized signatories sign and date
  • 04
    Record: File financing statements and acknowledgements

How to Configure an Online Signing Workflow

Configure the online workflow to collect signatures, authenticate signers, capture audit trails, and trigger filing or recording steps automatically.

Field Configuration
Signer Authentication Email + SMS code or KBA
Signature Fields Specify signature, initial, and date fields
Conditional Fields Show security fields only after selecting secured obligation
Notary Block Include printable notary acknowledgement text

Technical Requirements for eSubmission and Storage

eSubmission requires PDF or DOCX formats, TLS-secured transfer, signer authentication, and storage compliant with relevant regulations.

  • File Formats: Supports PDF, DOCX, and HTML export
  • Security: TLS 1.2/1.3 in transit, AES-256 at rest
  • Integrations: Integrates with Salesforce, NetSuite, Google Workspace

Typical Routing: From Draft to Recorded Record

Typical routing covers preparation, designated signer notification, authentication, signature capture, and final distribution with audit trail.

  • Upload: Attach agreement and supporting exhibits
  • Assign: Set signers, roles, and signing order
  • Authenticate: Choose email, SMS, or advanced KBA
  • Complete: Signed copies and audit record distributed

Time-Sensitive Steps and Common Deadlines

Key dates include execution, perfection steps, notice deadlines for claims, and statutory limitation triggers that affect recovery rights.

Execution Date:

Effective date sets obligation start and timelines

Perfection Deadline:

File UCC-1 within state-prescribed period to protect priority

Indemnity Notice:

Typically 30–60 days to notify indemnitor of claim

Cure Period:

Common 30–90 day cure window before remedies

Recording:

Record acknowledgements promptly to preserve constructive notice

Key Milestones from Negotiation to Recordation

Follow these numbered stages to track progress and confirm completion of each required action before moving to the next.

01

Stage One: Negotiation

Finalize indemnity scope and security terms with counterparties

02

Stage Two: Counsel Review

Legal review for enforceability and recording requirements

03

Stage Three: Execution

Authorized signatures, dates, and notarizations completed

04

Stage Four: Filing/Recording

Submit UCC-1 or recorded instrument to preserve priority

Common Preparation Errors to Avoid

  • Failing to describe collateral adequately leads to imperfect security interests and weak enforcement in bankruptcy or foreclosure.
  • Using vague indemnity language without caps or exclusions can trigger disproportionate liability and unexpected third-party claim obligations.
  • Omitting notice, cure, or defense-control procedures creates disputes over who controls litigation and when damages accrue.
  • Failing to record UCC-1 financing statements timely can destroy priority and leave secured parties unsecured against subsequent creditors.

Potential Legal and Financial Consequences

Enforceability Risk: Ambiguous terms void claims
Financial Exposure: Unlimited damages possible
Lien Priority Loss: Failure to perfect lien
Tax Consequences: Withholding or reporting issues
Notary Defects: Improper notarization invalidates
Data Security: Breaches increase liability

How Combined Agreements Differ from Separate Documents

Compare combined indemnity-and-security agreements with separate indemnity and security documents to choose the right structure for the transaction.

Criteria Combined Agreement Separate Documents
Scope single integrated scope separate, narrowly focused terms
Recording one recorded instrument possible multiple filings may be required
Complexity higher drafting complexity lower per-document complexity
Use Case common in closings and secured loans used when lenders and indemnitors differ

Comparison: signNow and Other Common eSignature Vendors

Feature and pricing comparison to help evaluate eSignature options for handling Legal Indemnity and Security Agreements; signNow is listed first for clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Real-world Examples of Use

Two examples showing how organizations use eSignature and secured-indemnity workflows to complete transactions remotely while preserving enforceability.

Martin Properties

The team used online agreements to close remotely and preserve title protection.

  • The process reduced in-person steps.
  • The firm maintained compliance and obtained recorded acknowledgements without delaying closings, demonstrating the practical fit for real estate closings where speed and documentation matter.

Fertility Centers of Illinois

Clinical administrators adopted secure electronic agreements to collect indemnities and consents.

  • HIPAA controls were applied.
  • The organization reported improved administrative speed and stronger audit records, ensuring patient privacy and enforceable indemnity obligations in clinical partnerships.

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, notarization, recording, signer authentication, amendments, and revocation for Legal Indemnity and Security Agreements.


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